WRITING

FORMAL
LETTERS
MARRY PHIL R. DELA
CRUZ
 TODAY’S
OBJECTIVES02
01
Define what formal letters are Enumerate the 3 letter formats

03 04
Name the 6 parts of a formal letter and
Learn how to write an Excuse Letter
their contents
FORMAL LETTER
is a professional letter, which is
written in formal language, in a
prescribed format for official
purposes.
 TYPES OF FORMAL
(which you will
make)
LETTER
APPLICATION REQUES
T

EXCUSE INTENT
LETTER 01 FULL BLOCK
FORMAT
02 MODIFIED
BLOCK
03 SEMI-BLOCK
 FULL BLOCK
• most common layout used in
writing
• most formal format
• all parts are justified to the
left
 FULL BLOCK
• most common layout used in
writing
• most formal format
• all parts are justified to the
left
 MODIFIED
BLOCK
• applicant’s address,
complementary close, signature
and sender’s identification is
shifted to the right side
• first sentence in the body or in
each paragraph is not indented
 MODIFIED
BLOCK
• applicant’s address,
complementary close, signature
and sender’s identification is
shifted to the right side
• first sentence in the body or in
each paragraph is not indented
 SEMI-BLOCK
• almost the same as the
modified block format
• difference : the first
sentence in each paragraph
is indented
 SEMI-BLOCK
• almost the same as the
modified block format
• difference : the first
sentence in each paragraph
is indented
•PARTS OF A FORMAL
LETTER INSIDE ADDRESS
GREETINGS OR
HEADING & DATE SALUTATION
•PARTS OF A FORMAL
LETTER COMPLIMENTARY CLOSE SIGNATURE &
SENDER’S
BODY IDENTIFICATION
 HEADING &
DATE
• includes the applicant’s address
to make it easier for the
employer to easily contact the
applicant
• date written below the heading
indicates the date when the
letter was written
 HEADING &
DATE
Address:
House Number Street Barangay,
Municipality Zip Code, Province
Date:
Month Day, Year
 INSIDE
• refersADDRESS
to whom and where the
letter is addressed
• includes the receiver’s
BOLD PRINTED Name
Italicized Job Title/Position
Name of Company
Office Address
SALUTATION or
GREETINGS
• is written to indicate for whom
the letter is
• ends with a colon (:)
 BODY
• is the most important and critical
part in writing a letter
• contains everything you want to
say to the receiver
• one thought, one paragraph
• 1 space per paragraph
COMPLIMENTA
RY CLOSE

• is done to politely finish the letter

and shows that the letter has
already ended
• ends with comma (,)
 SIGNATURE &
SENDER’S
IDENTIFIFCATI
ON
• is considered as the last part of
the letter

PRINTED NAME
Title
 LETTER
TECHNICALITIE
S
FONT
SIZE 12 MARGINS: 1” all
STYLE TNR sides
ARIAL
CALIBRI PAPER
A4 – 1st option
SPACIN - 8.3” x 11.7”
G
1.15 on the body (No space before and after) F4 – 2nd option
1.0 on bet. paragraphs (No space before and after) - 8.5” x 13”
2 spaces between 2 parts
HEADING & DATE
(personal)

2 spaces
 INSIDE ADDRESS

2 spaces
 SALUTATION/
GREETINGS

2 spaces
 BODY
2 spaces

1 space

1 space

2 spaces
 COMPLIMENTARY
CLOSE
2 spaces
 SIGNATURE &
SENDER’S
IDENTIFICATION
2-4 spaces
HEADING and DATE

EXCUSE LETTER
INSIDE ADDRESS

EXCUSE LETTER
SALUTATION/
GRETINGS

EXCUSE LETTER
BODY

EXCUSE LETTER
COMPLIMENTARY
CLOSE

EXCUSE LETTER
SIGNATURE &
SENDER’S
IDENTIFICATION

EXCUSE LETTER
APPROVAL

EXCUSE LETTER
…THANK
YOU…