SAP ®

Materials Management Cheat Sheet

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PURCHASIN
G ME54N
ME11/ME12/ME13 ME51N/ME52N/ME53N ME21N/ME22N/ME23N Use ME59N to turn
Create/Change/Display Create/Change/Display Create/Change/Display Release PReqs into POs
XK01/XK02/XK03 Info Record – contains Purchase Requisition – a Purchase Order – instructions from the Purchase Requisition. automatically. Flagged
Create/Change/Display vendor information about a request to procure a certain purchasing organization to a vendor to Automatic PO creation
on different levels: General, specific material and quantity of a material or supply a material or service. With the ME29N option in Purchasing
Company Code and the vendor supplying it. service from a vendor. same transaction Stock Transfer Orders Release Purchase view in material master.
Purchasing organization. can be created. order.

Reports ME5A ME2L ME80RN

Purchase
Requisition Analysis.
Purchase
Order Analysis.
General
analysis.
MATERIAL
MASTER
Use MEMASSRQ to make mass changes to PReqs. MM01/MM02/MM03 Batch management MM04
Create/Change/Display material Display changes – track
Turn on Source Determination to have SAP master – use to create new MSC1N/MSC2N/MSC3N
who made changes to
help materials/views, extend Create/Change/Display Batch. material and when.
with finding the best vendor for the item. materials to other plants/storage Flag Batch Management in
locations/sales orgs/distribution material master to manage MM17
channels. materials in batches. Material mass maintenance.
Reports MM60 ME0M MM06
INVENTORY Materials list. Source list for material. Flag for deletion.
MANAGEMENT
MI01/MI02/MI03 MI20 MI07 MI04/MI05/MI06 Posting Blok
Create/Change/Display physical Inventory Post the differences – Generates Enter/Change/Display
inventory documents material and accounting document, Set posting block flag to predict any goods
Difference list. inventory count.
– used during inventory which further can be checked in movement of materials listed. Set Freeze Book
counts, vendor/customer MB03, MIGO or mentioned Inventory to take a snapshot of current stock situation
stocks reconciliation. below reports. and proceed with comparison using this stock.

MIGO MB02/MB03 MB90 MB21/MB22/MB23

Reports
Goods movement – Post Change/Display Output from goods Create/Change/Display
Goods Receipt to PO, Material movement – print/send the reservation – Reservations can MB51 MB52 MB5B MB5T MMBE
Inbound Delivery, perform document. documents generated by be created automatically, for Material Warehouse Stock for Stock in Stock
Transfer postings, post goods movement. example when goods issue for Document list. stock. posting date. transit. Overview.
Goods Issue. sales order is created.
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LOGISTICS INVOICE Use option GR based Invoice verification on one of the levels: Vendor master,
Inforecord, PO in order to post invoices only for those PO’s for which the GR is posted:
VERIFICATION

MIRO MIR7 MR8M

Enter Invoice. Post Incoming invoice, Park Invoice. Often used when invoices are created via interface from Cancel Invoice Document.
Credit/Debit memo for PO or inbound delivery. external system to check the document and add necessary details. Please enter reversal reason.

Reports
FBL1N MIR4 MIR5 MIR6
MR11
Display/Change line items – Displays invoices Display Invoice Display list of Invoice
Maintain GR/IR Document.
with document and payment statuses. Has the Invoice Documents. Overview.
Clearing Account.
option of mass processing.

MATERIAL REQUIREMENT
PLANNING MD01
MD04
Total Planning Online – Run MRP MY
Stock/Requirement list shows current stock status.
for all products on plant level. NOTES
MDBT ME01/ME03/ME04
Total Planning as background job - Run MRP Maintain/Display/Change Source list for single
for all products on plant level in background. material/plant. Use Generation option to use
historical data for entries creation.
MD03
Run MRP for single item (material/plant level). ME05/ME06/ME07
Generate source (mass entry option).
Enter relevant info in material master MRP 1 view (e.g.
Reorder Point Planning, Forecast-based planning,
Time-phased material planning). If you don't want to run Reports
MRP on the material then MRP type "ND" can be
maintained in the material master. CO09 MD06 MD07
Enter Scheduling indicator "2" to do lead Availability Collective Stock/Requirements
time scheduling and consider routing times overview. display of Collective
to calculate planned order dates. MRP display.
list.
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MASTER
DATA VB01/VB02/VB03 VB11/VB12/VB13
XD04 XD05 VK11/VK12/VK13
Display change Used to block Customer Create/Change/ Create/Change/Display Listing/Exclusion. Use to Create/Change/Display
XD01/XD02/XD03 documents – Track on different levels: Display Conditions, restrict customer’s buying choice. If materials are Material determination –
Create/Change/Display the changes for Global or Sales Areas. i.e. price conditions, on the exclusion list, customer cannot buy them. Manage materials
customer. Data can be entered on customer master. discounts, etc. If listing is used, customer can buy materials only substitutions. If Product A
the different levels e.g. Company from Listing list. Possible to set by customer is not in stock, substitute
code level, Sales Area level. group and material group. with Product B.

VD51/VD52/VD53 CS61/CS62/CS63
Create/Change/Display Create/Change/Display Sales Order Bill of
Customer-Material master record, Material. Use to create make-to-order CREDIT
e.g. customer material number production of products according to the
determination in Sales Order. requirements of customers. MANAGEMENT
FD32/FD33
Change/Display Customer credit management. Use
Report VD59 VCUST V/LD to set up credit limits, credit horizon, risk
Report
s List Customer- Customer Pricing categories per customers/credit control areas, s
check payment history, status. VKM1
Material-Info. list. reports.
Blocked SD Documents.
F.34
Mass Change Customer Credit Management.
VKM2
VKM4 Released SD Documents.
SALE Use to release blocked SD Document.
S
VA41/VA42/VA43 VA11/VA12/VA13 VA21/VA22/VA23 VA01/VA02/VA03 Sales Orders.
Create/Change/Display When creating
Create/Change/Display Inquiry. Create/Change/Display Quotation. Create/Change/ Credit and Debit memo requests,
Contract. Sales Order credit/debit memo
Initial sales activities can be created Created as a response to Display Order. With i.e. price corrections, mistakes,
can be created with the request, create
in the form of inquiry, e.g. customer’s inquiry. Quotation has this transaction you rebates.
reference to a contract. documents with
customer is asking for a validity period. can create.
Returns & Consignments. reference.
specific product, price or
availability.
Report
VA51/VA52/VA53 CO09 VBO1/VBO2/VBO3 VB(D s
Create/Change/Display Item Stock availability overview. To check Create/Change/Display Extend Rebate agreement. VA15 VA25 VA05N VA45
proposal. Manage the list of the availability of special stock, please rebate agreement. Use to extend the validity
materials and order tag the corresponding radio button. date of the existing rebate Inquires Quotations List of Sales List of
quantities that can be agreement. list. list. Orders. Contracts.
copied into a sales order.
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BILLIN
Report
G s
VF01/VF02/VF03 VF11 VBOF VF31 FBL5N VF05N VB(8
Create/Change/Display Cancel billing Update billing Issue billing documents. Accounts Receivable. Used to List of List Rebate
Billing document. document. documents. Data Used to process outputs display billing documents per Billing Agreements
Appropriate update after for billing documents account with document status Documents. Credit
reversal reason rebate conditions (print forms, IDOC’s, (Cleared/opened items). Option of Management
must be entered. are applied. etc.) mass changing payment data. .

SHIPPING AND
TRANSPORTATION
MY
VL01N/VL02N/VL03N
Create/Change/Display Outbound Delivery. After an
VL10
Collective processing of Documents due for
NOTES
outbound delivery is created, it can be packed via delivery. Used for mass outbound delivery
VL02N and Goods issue can be posted. creation. Log track the progress is available.

VL10B VL71 VT01N/VT02N/VT03N VT06

Collective processing for Stock Outbound Create/Change/Display Shipment mass
Transfer Order. Use to mass create delivery Shipment. changes.
outbound deliveries for STO. output.

VLPOD
Change document. Use to process proof of delivery in order to proceed further with billing creation. If Proof of Delivery is
configured in customer master, the invoice cannot be issued until the customer confirms the goods are received.

Report
VL06O VT11 VT12 VT14
s
Outbound delivery Transportation Shipment Utilization
monitor. Planning List. completion list. list.
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GENERAL MASTER
ACCOUNTS
LEDGER DATA
Create GL Account in Chart of Accounts
PAYABLE
DOCUMENT first DOCUMENT ENTRY
before creating for Company Code level.
POSTING FSP0 Data: General information:
FB01/FB02/FB03 FB08 F-03 Create/Edit account in account number, description, FB01/FB02/FB03 FB65 F110
Post/Change/Display document Reverse document Clearing. Clear Chart of Accounts. type, group.
Post/Change/Display Credit Payment run.
Use existing doc as reference for Enter reversal reason: open items Memo. document. Process documents
new one. manually. FS00 Data: Account control, that should be paid.
Create/Edit account in management, entry control,
Company Code. bank details, interest
calculation, tax category. FB60 FB10 F-53
FB50 F.80 F-13
Enter vendor invoice. Document Fast Post outgoing
Enter G/L Account Document. Mass reversal. Automatic Transaction allows to park entry. Post simple payment (manual
Direct posting to G/L account. Use to reverse clearing using REPORT and edit document. document quickly. posting).
Parked doc doesn’t affect to the list of defined
G/L account balances. Used as documents. clearing rules. S
FBL3N/FAGLL03 S_ALR_87012284 F-03 F.07 F-44
draft without complete data.
Display line items. Financial statements. Reconciliation. Carry out Balance Carryforward. Clear vendor.
extended reconciliation within Use as a part of
FAGL_FC_VAL OB08 FBCJ FS10N/FAGLB03 Financial Accounting as part of year-end closing.
Display balances with drill down. G/L month-end closing.
Foreign currency Currency exchange Cash
valuation of open items. rate entry. journal. Note: FAGL* transaction is relevant for New
General Ledger only.
MASTER DATA
Maintain 2 levels in master data:

FK01/FK02/FK03 FK05 FK06

Create/Change/Display Block /Unblock Mark vendor
BANK MASTER vendor
Vendor Master Data. in accounting.
for deletion.

ACCOUNTING DATA
FI01/FI02/FI03 FI06 FI04 Maintain 2 levels in master data: i.e. i.e. accounting information, payment
DOCUMENT ENTRY Create/Change/Display Mark for deletion Display changes to
address, control and payment transactions. information, dunning/correspondence.
AND TRANSACTIONS Bank master data. bank master data. bank master data.

F-47 FEBAN REPORTS

Down payment request.
Use to create outgoing
payment request.
F110
Payment Run. Create a
payment run to
process payments
integrated with
external bank system.
FF_5
Import bank statement
file.
Bank statement post
processing. Use to post
statement items manually.
S_PL0_09000467
Convert with DME
Engine. Convert bank
statements applicable
for posting layout.
REPORT FK10N S_ALR_87012078
S Display balances. Show Credit and Debit Due Date Analysis for
S_P00_07000008 turnover with drill-down function. Open Items. Payment forecast.
Display of bank changes.
S_ALR_87012086 FBL1N
RFZALI20 Vendor List for displaying Display/Change open items.
vendor master data.
Payment list. Use to display payments created by payment run.
F110 S_P99_41000099
Payment program. Display payment lists/logs via the menu Edit-> Payment List to display all invoices due for payment and
Parameters/Proposal/Payment. all items which are not marked for payment.
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ASSET MANUAL
VALUE MASTER
ACCOUNTING CORRECTION:
ABZU
ABAVN
Asset Retirement DATA
DOCUMENT Write-up posting to
by scrapping. AS01/AS02/AS03
Create/Edit/Display
POSTINGS reduce accumulated
depreciation. asset

ACQUISITIONS CAPITALIZE ASSET RETIREMENTS AS11/AS12/AS13 AS05/AS06 AW01N

: ABZON ASSET UNDER AIAB Create/Edit/Display Lock/Delete Asset Asset Explorer to display and
CONSTRUCTION TRANSFERS: : F-92
Acquisition with automatic Distribute sub-asset analyze asset values
: 2-STEP Asset sale to a
offsetting entry. Asset PROCESS: line items. ABUMN
customer.
acquisition against G/L Transfer within a
clearing account. Company Code.
REPORT
F-90 AIBU ABT1N ABAON ABAA
Direct acquisition Settle cost to Intercompany Asset Asset Sale without Unplanned Depreciation. S
from a vendor. final asset. Transfer between 2 customer to a Post additional AR01 S_ALR_87011990 S_ALR_87012048
Company Codes. clearing account. depreciation to asset. Asset Balances to Asset History Sheet. Most Asset Transactions to
display the values important and comprehensive display all individual
ABZP of all assets in a asset report in roll-forward transactions in a
depreciation area. format. fiscal year by asset.
Acquisition from
affiliated
company.

ACCOUNTS MASTER DATA

RECEIVABLE Maintain 2 levels in master data: MY
DOCUMENT FD01/FD02/FD03 NOTES
Create/Change/Display Customer i.e. accounting
ENTRY Master Data. Maintain 2 levels in i.e. address, control and information, payment
master data: payment transactions. information, dunning/
FB01/FB02/FB03 FB75 F-32 correspondence.
Post/Change/Display Credit Memo. Clear customer. FD05 FD06
document. Block /Unblock customer Mark customer
in accounting. for deletion.

FV70 FV75 FB70

Park/Edit Invoice. Credit memo parking. Invoice. REPORT
S
FD10N FBL5N FD11
F150 Display balances. Display/Change Customer Analysis, i.e.
Dunning. Process overdue payments according to contract terms and notify Debit-credit turnovers Line items. account balance, sales,
customer via dunning letter. with drill-down function. open items, etc.
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PROFITABILITY MASTER
COST ELEMENT &
ANALYSIS DATA COST CENTER
PLANNIN
KES1/KES2
Change/Display
KES3
Define
ACCOUNTING
Characteristic values. Characteristic
G Used as target fields hierarchy. Use the
in derivation. hierarchy to define PLANNING
KP04 KP46/KP47 KSVB
KEPM KEUB KEGB KO9E complete derivation.
Edit planning Execute plan Indirect activity Settle KEDE KE41/KE42/KE43 Set Planner Change/Display Statistical Execute Plan
data. assessment. allocation. order plan. Profile. You can key figures. Statistical Distribution. Use to
Maintain Derivation rules. Create/Change/Display define your own key figures planning. distribute primary costs.
Use this transaction to Condition Records/Prices. planning rules.
define your own Use to create conditions
derivation rules. are relevant for CO-PA. KSUB KSCB
ACTUAL Execute Plan Assessment. Distribute costs Execute Plan Indirect Activity Allocation.
KEPC from primary objects to secondary. Calculation per period and version.
POSTINGS Assign costing keys to Any Characteristics.
KE26 KE27/KE29N
Repost accounting
document. Repost
Execute/ History list
Periodic Valuation.
ACTUAL POSTINGS
documents with new REPORT
data. KB11N/KB13N/KB14N KB41N/KB43N KSC5
S Enter/Display/Reverse Enter/Display Manual Activity allocation cycle.
KE21N/KE24 KE24 KE25
Manual reposting of reposting of Revenues. Indirect activity allocation
Create/Display line items. List of documents per selected parameters. Display Line Display Line automatically assigns activity
Item List Actual. Item List Plan. primary costs.
quantities in plan and actual.

KSII KSV5 KSU5 KSS2

Actual activity Execute actual Execute actual Cost splitting. Split the
price calculation, distribution. assessment. actual cost posted to
i.e. Total actual Use to Distribute costs from the cost center for
PRODUCT cost/Actual
activity quantity.
distribute
primary costs.
primary objects to
secondary.
actual activity price
calculation.
COSTING MASTER
DOCUMENT DATA MASTER DATA
CKAPP01
ENTRY Display materials to be costed. KS01/KS02/KS03 OKEON KL01/KL02/KL03
Create/Change/Display Change Standard Create/Change/Display Activity
CK74N/CK75N/CK76N CK11N/CK13N/CK33 Cost center. hierarchy of Cost Centers. type. Classify activities to be
Create/Change/Display Create/Display/Compare REPORT performed by a cost center.
Additive cost. Additive Cost estimate with
cost estimation. quantity structure. S KA01/KA02/KA03 KK01/KK02/KK03
S_ALR_870999030 S_ALR_870999031 Create/Change/Display Cost element. Statistical key figures. Use as an
CKUC Result of Costing Run. Price vs Cost Estimate. Cost elements should be assigned to allocation base for periodic allocations
Cost estimate without quantity structure. Multilevel G/L expense accounts. and for analysis purposes.
costing. Costing without quantity structure. Does not
search for routing and bill of material. CK86_99
Cost multilevel BOM. Detailed costing report of a REPORTS
particular material number that has a BOM.
CK40N KSB5N KSBL KSBB
Edit Costing run. CK80_99 Actual Cost Cost Centers: Application Tree Report Selection CCA.
Cost components. Documents. Planning Use to configure reporting tree.
overview.
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PROFIT CENTER MASTER

ACCOUNTING DATA
PLANNIN ACTUAL KE51/KE52/KE53 KCH1/ KCH2/ KCH3
Create/Change/Display Profit center. Profit Creation/Changing/Display
G POSTINGS Center must be activated via button. of Profit Center Groups.
7KEP 7KE5/7KE6 9KE0/9KE9 9KE5/9KE6
Set planner profile. Change/Display Enter/Display Profit Enter/Display Statistical
Include your parameters Statistical Key Figures. Center document. Use for Key Figures. KK01/KK02/KK03
for planning. Set up Statistical Key direct PCA postings. Create/Chang/Display Statistical Key Figures. Use to analyze information, i.e.:
Figures for reporting
and analysis purposes. Sales per employee. Personnel costs per employee

7KE1/7KE2 4KEB 3KE5/4KE5 2KES

Change/Display
Cost/Revenues. Costs and
revenues characteristics.
7KE3/7KE4
Change/Display Balance
sheet accounts. Plan
inventories characteristics.
Distributions. Distribute Assessment/Distribution. Balance Carryforward.
REPORT
primary costs Perform closing activities. Transfer other balances S
between elements. to PCA. KE5T KE5Z KE5Y
Compare G/L Accounts Profit Center: Profit center:
3KEB 1KEK FI <-> EC-PCA. Use to Actual Line Items. Plan Line Items.
Assessments. Transfer Transferring Payables/Receivables. Generate PCA line item compare G/L Accounts List of documents List of documents
primary costs/revenues to documents equal to the total of each GL account balance of in FI with Profit were posted as were posted as
the secondary elements. AR/AP reconciliation accounts, split by profit center. Center Accounting. actual values. plan values.

INTERNAL
ORDERS MASTER MY
DATA NOTES
DOCUMENT
ENTRY KO01/KO02/KO03
Create/Change/Display Internal order.
KO12/KO13 KSWB To create an order specify order type
Change/Display Execute Plan
Overall values. periodic reposting.
REPORT
KGP2 KO9E
S
Plan Overhead Allocation. Use to Planned Settlement. Plan KSB5 KOK5
calculate overhead per order. values order settlement.
Display Actual Cost Master data list
Documents. for orders.
CPUA KO88/KO8G
Plan Template Allocation. KABL KOB1
Individual/Collective order
Use to create Template settlement. Allocate costs Order: Planning Orders. Actual
Allocation per order. of an internal order to one overview. line items.
or more receivers
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NAVIGATIO
N Favorites Menu (user- Add Delete Move
created menu of favorite to from Favorites
transactions) Favorites Favorites
Command field for Closed and Open Page up, Page
entering transactions. Use Folders down
drop-down to retrieve Create New SAP Create Desktop Settings Help
recently used transactions. Opens
sessionin new shortcut Alt+F12
Transaction - Lowest
Not case-sensitive Find, Find window from active transaction
level of navigation,
Example: /nfb01 or double-click to open, Next
/nFB01 right-click for options.
Go to standard SAP Menu MENU
(includes all
modules/transactions)
ITEMS
Go to User Menu SU3 – User Profile SP02 – My Spool Requests SMX – My Job
Back - F3 Cancel - (contains only modules/ Overview
F12 transactions assigned to
you) Extras > Settings > Display Technical names
Exit - Shift + F3 System > User Profile > Own Data> Defaults > Output Device
Alt+F12 > Hard Copy (Print screen)
/o = Open “/o + T-code” Open t-code in new session
/n = New “/n + T-code” Exit current t-code, open new t-
code
COMMON /nex – Close SAP no prompt /i - Close SAP with
FUNCTIONS prompt
Possible Entries - Required
F4 Field
Display details of Change Delete selected
selection Data row Wildcard
Execute - Display Add new Search
The asterisk (*) can be positioned at
F8 Data row the beginning, middle or end of key
Overview Create New Print words.
Item item Example:
Select all, Select Searching for Customer ‘Port
Expand Create Copy of Block, Deselect all Authority’, the following entries can
All item be made to complete the search:
Using Layouts – Port* *Authority* *Authority
Collapse Change, Select, Save
All
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BASIC SELECTION Variant functions available in SAP reporting

CRITERIA screens

Import data to Create a variant – Enter

Add Dynamic Selection Criteria - Shift + Selection Criteria from values for selection criteria, then
F4 Text file Save as variant

Add Multiple Get a Variant – Select a variant

selection to be used as report criteria

Change a variant – Get a

Maintain Selection = > < not equal variant, make selection changes,
etc. Save as variant again

Delete a variant –
Upload values from Choose/Change selection Select Goto > Variants > Delete in SAP menu
Clipboard options

COMMON REPORTING
FUNCTIONS MY
Sorting Report Data Rank report data by Downloading NOTES
Ascending / values in a selected report
Descending column to a local file

Add Total to Change the Send

selected Analysis Report via
column Currency email

View the report Save report

Add
drilldown in Excel
Subtotals
structure format
Create a Switch the value Save report
filter, Delete of a drill down in Word
a filter level format

Customize Run report in Background mode:

Create
user drill Program > Execute in
graph
downs Background