Integrated Services

INTEGRATED SERVICES
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Modify which part Modify by Modified Date
Material System – Basic Data and Application of Materials Ma.Camille Vallega September 9, 2023

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HQ
Materials Maintenance Tabs
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BASIC DATA
Third Party Management

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Basic Data - Third Party Management
Basic Data – Third Party Management

1. Click the ADD button
2. Input the needed details such as ‘Supplier Name’ , Payment Method’ , ‘Settlement Currency’,
and ‘Status’.
3. After inputting the needed details, Click SAVE.

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Basic Data - Third Party Management
Basic Data – Third Party Management

Actions HQ Account can do on this tab :
1. View the data inputted
2. Edit the Supplier Details
3. Delete the Supplier.

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BASIC DATA
Material Classification Mgt

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Basic Data – Material Classification Mgt
Basic Data – Material Classification Management

HQ Account can add the First Level and Sub-Reason of the Materials Classification.
The classification Code can only consist
of two characters.
Category Name and Status Can be edited.

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BASIC DATA
Material Name Management

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Basic Data – Material Name Management

To add the Material name, Click ADD then input the needed details :
Material Name, Material broad heading, Material Small Class, Supplier Name, Unit of
Measurement, Minimum purchase quantity, Status, Tax Commodity Name, Tax Classification
Code, Tax rate, Material picture.

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To edit the Material name, Click EDIT button on the left side of
the material row then update the details :
Material Name, Material broad heading, Supplier Name, Unit of
Measurement, Minimum purchase quantity, Status, Tax
Commodity Name, Tax Classification Code, Tax rate, Material
picture.

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To View the Material Details, Click on the button
and you will be able to view the details.

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To DELETE the Material, Click on the DELETE button and you will be able to delete it, but only
unused materials can be deleted.
This notification will show if you try to delete a material that was already been used.

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Purchase Price
BASIC DATA Management/ Sales Price
Management

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Basic Data – Purchase Price Mgt / Sales Price
Basic Data – Purchase Price Management and Sales Price Management
Add the Purchase and Sales Prices for each

Material selected.

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Basic Data – Purchase Price

Management and Sales Price
Management
To View the sales price, click the

VIEW button.

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Basic Data – Purchase Price Management and Sales Price Management
Sales Price inputted can be deleted.

To DELETE, click the DELETE Button.
IF the sales price was already been used, it cannot be deleted. This will be the notification if failed to
delete.
This will be the notification if the deletion was successful.

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Basic Data – Purchase Price

Management and Sales Price
Management
To EDIT the sales price, click the

EDIT button then click SAVE.

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Batch update: HQ Can modify by

batch if it is only created by the
modifier
Batch deletion: Only disabled status

can be deleted, enable status cannot
be deleted

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HQ to
Supplier Application of Materials

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HQ to Procurement Management-
Supplier Purchase Requisition

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Procurement Management- Purchase Requisition

To apply for Materials Click the UNIFIED PROCUREMENT APPLICATION
and enter the needed
details:
Receiving Warehouse, Material Name,
Supplier Name, and Purchase Quantity
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After adding the application, click the SUBMIT AUDIT
After clicking the SUBMIT AUDIT, the application cannot

be edited again and it will proceed on the Purchase Audit

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Supplier Purchase Audit

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Procurement Management- Purchase Audit

After clicking the SUBMIT AUDIT on the Purchase Requisition, it will proceed on the Purchase Audit
On the Purchase Audit, HQ can CONFIRM or REJECT the application. After confirming the application,
it will proceed to the Administrative Processing

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If HQ confirms they may input the Review notes for

confirmation,
If the HQ rejects it, they can input the Rejection

reason on the lower part of the modal form that will
appear once the confirm/reject button is clicked.

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After HQ Audit the Application, if the next
confirmation is not being done yet, he can still
do the un-audit
Just click the un-audit button and enter the

reason for un-auditing it.

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Supplier Administrative Processing

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Procurement Management- Administrative Processing
After the Audit Confirmation

of Application , it can also be
viewed on the Administrative
Processing

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HQ to Warehouse Management-
Supplier Confirmation of Receipt

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Warehouse Management- Confirmation of Receipt
Once the HQ already received the Material supply from the Supplier, it must be confirmed here.
Click the Receive button and enter the quantity received.
It can also be partially received.

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Warehouse Management- Confirmation of Receipt
Once the Requested amount has already been received, the Status will be changed to Received.

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HQ to Warehouse Management-
Supplier My Inventory

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Warehouse Management- My Inventory
On this tab, they can see the total Inventory of Materials.

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Warehouse Management- My Inventory
The account can adjust the inventory

quantity.
Click the Inventory Adjustment
button and enter the quantity to be
adjusted.
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Region to HQ
Application of Materials

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Procurement Management-
Region to HQ
Purchase Requisition

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Procurement Management- Purchase Requisition-RGN

To apply for Materials Click the UNIFIED PROCUREMENT APPLICATION
and enter the needed
details:
Receiving Warehouse, Material Name,
Supplier Name, and Purchase Quantity
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Region to HQ
Purchase Audit

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Procurement Management- Purchase Audit -RGN

After clicking the SUBMIT AUDIT on the Purchase Requisition, it will proceed to the Purchase Audit
On the Purchase Audit, HQ can CONFIRM or REJECT the application. After confirming the application,
it will proceed to the HQ account for Administrative Processing

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Region to HQ
Administrative Processing

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Procurement Management- Administrative Processing-HQ
After the Audit Confirmation of the Application, it will directly proceed to the HQ Administrative
Processing for the Initiation of Outbound of Materials or for rejection.

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Warehouse Management-
Region to HQ
Outbound Management

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Warehouse Management-Outbound Management-HQ
After the HQ Administrative Processing confirmation, it will directly go to the HQ Account

Outbound Management.
HQ account will input the Quantity to be distributed to the region.

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Region to HQ
Confirmation of Receipt

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Warehouse Management- Confirmation of Receipt -RGN
Once the Region already received the Material supply from HQ, it must be confirmed here.

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Region to HQ
My Inventory

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Warehouse Management- My Inventory -RGN
On this tab, they can see the total Inventory of Materials.

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Branch to
Region Application of Materials

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Branch to Subscription Management-
Region Material Purchase

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Subscription Management-Material Purchase-Branch
To apply for Materials,

1. Click the ADD to SHOPPING CART
2. Click the MY SHOPPING CART

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Subscription Management-Material Purchase-Branch
To apply for Materials,

3. Click the Materials to purchase then click ‘To settle’
4. Then click the Receiver Address,
5. Then Click SUBMIT ORDERS

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Region My Order

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Subscription Management- My Order -Branch
After submitting the orders, it can be view on the ‘My Order’

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Region Order review

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Subscription Management- Order review-RGN
For the Branch request, the Region will be the one to review their order.
Region will do the order review on the Subscription Management- Order review

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Region to HQ
Outbound Management

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Warehouse Management-Outbound Management- RGN
After the RGN Order Review, The Regional account

needs to do the Outbound Management for the distribution
of the Materials to the Branch.

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Branch to Warehouse Management-
Region Confirmation of Receipt

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Warehouse Management- Confirmation of Receipt -Branch
Once the Branch already received the Material supply from Region, it must be confirmed here.

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Branch to Warehouse Management-
Region My Inventory

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Warehouse Management- My Inventory -RGN
On this tab, the branch can see the total Inventory of Materials.

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Branch to
Customer Issuance Management

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Issuance Management
On this tab, the branch can distribute the Materials to the VIP’s or to the Sprinters.
The quantity will be deducted on their My Inventory.

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INTEGRATED SERVICES

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Basic Data – Third Party Management

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Basic Data – Third Party Management

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Basic Data – Material Classification Management

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Basic Data – Material Name Management

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Basic Data – Material Name Management

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Basic Data – Material Name Management

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Basic Data – Material Name Management

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Basic Data – Purchase Price Management and Sales Price Management

Add the Purchase and Sales Prices for each

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Basic Data – Purchase Price

To View the sales price, click the

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Basic Data – Purchase Price Management and Sales Price Management

Sales Price inputted can be deleted.

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Basic Data – Purchase Price

To EDIT the sales price, click the

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Batch update: HQ Can modify by

Batch deletion: Only disabled status

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Procurement Management- Purchase Requisition

Procurement Management- Purchase Requisition

After clicking the SUBMIT AUDIT, the application cannot

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Procurement Management- Purchase Audit

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If HQ confirms they may input the Review notes for

If the HQ rejects it, they can input the Rejection

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Just click the un-audit button and enter the

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After the Audit Confirmation

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On this tab, they can see the total Inventory of Materials.

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The account can adjust the inventory

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