P2P Presentation

Procure to Pay Business Process

https://www.mahantasolutions.com/

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Objectives

 Understand Procure to Pay Cycle

 Know the PeopleSoft Purchasing Concepts

 Follow the PeopleSoft Purchasing Business Flow and Sample screens

 Questions

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Business cycle

Contract

Request
For
Quotation

Receiving

PO Voucher
Requisitions

Return To Vendor

Page 3
Peoplesoft Purchasing concepts

 Buyer  Budget Check

 Vendor  Putaway

 Ship To Location  Change order

 Distribution  Matching

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Business process flows in Procure to Pay process

1. Requisition to Purchase order cycle

2. Purchase order to Putaway cycle

3. Voucher to Payment cycle

4. Quote Processing cycle

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Requisition to Purchase Order cycle - Overview

Requisition Copy Requisition

Requisition
Selection
Request For Quotes
PO Calculation
Award Quotes
PO Creation

Procurement Contracts

PO Calculation
PO Creation
Purchase Order

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Requisition to Purchase order cycle - 1
Create Requisition
FIN Warehouse

HCM Warehouse

SCM Warehouse

CRM Warehouse

Financial Analytics

Inventory Analytics

Procurement Analytics

Spend Analytics

Manufacturing Analytics

Sales Management Analytics

CRM Analytics

Advanced Cost Accounting

Real Estate Analytics

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Requisition to Purchase order cycle - 2
Requisition Selection

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Requisition to Purchase Order cycle - 3
PO Calculation

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Requisition to Purchase Order cycle - 4

PO Creation

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Requisition to Purchase Order Cycle - 5
Sourcing Workbench

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Important Records in Requisition to Purchase order
cycle
PS_REQ_HDR - REQ Header Record

PS_REQ_LINE - REQ Line Record

PS_REQ_LINE_SHIP - REQ Schedule Record

PS_REQ_LN_DISTRIB - REQ Distribution Record

PS_PO_HDR - PO Header Record

PS_PO_LINE - PO Line Record

PS_PO_LINE_SHIP - PO Schedule Record

PS_PO_LINE_DISTRIB - PO Distribution Record

PO_ITM_STG - Item Staging Record

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Purchase Order – Receipts - Payment cycle

Non-PO
Receipt

PO Receipt

Purchase Order Voucher

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Purchase Order to Putaway Cycle - 1
Purchase Order

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Purchase Order to Putaway cycle - 2
Receipts

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Important records in Purchase order to Putaway cycle

PS_RECV_HDR - Receipt Header Record

PS_RECV_LN_SHIP - Receipt Line Ship Record

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Voucher to Payment Cycle

Voucher Creation

Matching

Budget Check

Voucher Posting

Voucher Payment

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Voucher to Payment Cycle - 1
Voucher Creation

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Voucher to Payment cycle - 2
Budget Checking

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Voucher to Payment cycle - 3
Voucher Posting

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Voucher to Payment cycle - 4

Voucher Payment

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Return to Vendor

Purchase Order

Receipt

Debit Replace the same

memo RTV item from the same
vendor

Credit Replace
Substitute another item
from the same vendor or
same item from a different
Exchange vendor

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Return to Vendor
RTV

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Important Records in RTV

PS_RTV_HDR - RTV Header Record

PS_RTV_LN - RTV Line Record

PS_RTV_LN_SHIP - RTV Schedule Record

PS_RTV_LN_DISTRIB - RTV Distribution Record

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Quote Processing cycle

RFQ Creation

Dispatch vendor list

Dispatch RFQ

Vendor Responses

Award Quotes

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Important Records in RFQ

PS_RFQ_HDR - RFQ Header Record

PS_RFQ_LINE - RFQ Line Record

PS_RFQ_DISTRIB - RFQ Distribution Record

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Some Reports available in PS

• Print Requisition/PO

• PO/Req cross reference report

• Req/PO budgetary activity report

• PO schedule listing report

• Receipt delivery and Accrual reports

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Questions

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Thank You

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