Record Keeping on Farm

Management

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 1. What sustains your agri-business?

Cultivation
Skills

Skills to
Farm
update and Cultivation Skills
Management
catch up Skills
information Skills to update
and catch up
information

Farm Management Skill is ability to Farm

mobilize and run Capital, Land and Labour Management
for Farming. Skills 2
 2. How can we improve Farm Management?

Farm Business Cycle Planning

by FAO

Diagnosis and
finding Implementing
opportunities

By Repeating these 4 steps

Farm Management can be
Improved Gradually Evaluating

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2. How can we improve Farm Management?
Exploring options and making
decisions about the steps to
Identifies problems that are Planning follow to achieve an objective
limiting the farm’s or goal
performance, and
opportunities that can
improve performance
Diagnosis and
finding Implementing
opportunities
Ensuring the plan can be
realized. This involves
organizing, producing,
Evaluating whether the plan monitoring and marketing.
worked or not and whether the
Evaluating
goals were achieved or not.
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 2. How can we improve Farm Management?
Action Plan by Farmers, Crop
selection & Crop calendar
Planning based on Market Survey

Matching Forum, Market Survey

and Trainings to be provided by
CEOs
Diagnosis and
finding Implementing
opportunities
Implementation of the Plan
formulated by farmers

Evaluation is necessary to Evaluating

Evaluate the activities and
improve Farm Management their Outputs 5
3. How can we evaluate Farm Management?

First, including
Farm Records Keep a Farm
recordsRecord
of expenditure,
production and income are necessary for
analyzing your farm management (Next step).

Then, Analysis Crop Production and

Income

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 4. Why keep records?
The recorded data and information can be used to:
• Measure the production performance of the business
• Measure the financial performance of the business
• Examine the overall business against your plan
• Plan the way forward for the business.

More importantly, without good records, the farmer must rely on their
memory for making decisions. Having a workable system for recording
and retrieving data and information will make it much easier for them to
improve the profitability of their farm. They will need to record, store
and be able to retrieve relevant data pertaining to their farm business,
such as production, marketing, processing and household consumption
and expenses data. Keeping records also allows for continuity of
business ventures in the absence of the entrepreneur him/herself. 7
 Record Keeping
 Good records contribute to good decisions.
 Records reduce environmental risk.
 Decisions based on records are only as good
as the data.
 Records reduce environmental and legal
exposure.

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 Record Keeping (continued)
 A record-keeping database:
– Helps organize good data.
– Provides an operation and maintenance checklist.
– Provides documentation of implemented
conservation practices.

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 What Records Should be Kept?
 Site information
 Production information
 Permits of certificates
 Manure field application
 Internal inspection data
 Mortality disposal

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 Crop production records
For each field
• What did you plant? Why?
• When did you plant?
• What seed?
• Did you get a soil test?
• What fertilizer did you apply? How much?
What day?

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 Crop records (continued)
• Herbicide, insecticide, and fungicide
applications
– What product? When? How much?
• Other field work
– Plowing, cultivating?
• Harvest activities
• What date? Total production? Quality?
Problems?

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 Crop records (continued)
• How much time did each operation take?
• What did you pay for the purchased inputs?

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 Using Records
• Evaluating seed
• Evaluating fields
• Evaluating chemicals
• Making crop choices

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END

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