Introduction to Spreadsheets –

Fundamental Skills 2

1
 Spreadsheet Presentation
• As a spreadsheet is used to
present information, being able
to present it WELL, is a skill in
itself.
• Presentation can be enhanced
by such things as Setting text
And cell attributes, use of

Bodrders and shading and setting printing options

2
 Text & Cell Attributes
• Be consistent with alignment in
columns, Particularly decimal points.
Highlight totals or summary
Figures.
• bold, colored, shaded

3
 Text & Cell Attributes
• Headings should be a A consistent style

• The Addition of graphics/charts can

• significantly improve a worksheet.

4
 Text & Cell Attributes
• Use cell formatting techniques such as:
• Merging cells,
• Wrapping text within a cell
• Adjusting the vertical as well as the horizontal alignment

• All of these options are available

through the Format/Cells menu option.

5
 Spreadsheet Printing
• Printing a worksheet properly
can sometimes be a complex
task.
• Some options that can solve
these problems are:
• decreasing/increasing margins
• decreasing/increasing margins
• reducing/increasing column
• reducing/increasing column widths
widths
• changing the layout from portrait to landscape.
• changing the layout from portrait
to landscape.
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 Spreadsheet Printing
• Headers and/or footers should be used
and Page numbers must be included if more than one page is us
• more than one page is used.
• Where there is a large amount of
information to be shown,

• All of these options can be selected

through the Page Setup menu choice.
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 Charts
• Charts are used to present information
so that it can be quickly and easily
understood

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 Advantages of Charts
• Easier to Identify trends
• Easier to Identify interrelationships in data
• data.
Chart is linked to the data so that
• changes to the data are shown
immediately in the chart.

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 Chart Types
Bar & Column Charts 90
90
80
80
• Show values of data 70
70
Show values of data and allow 60
and allow 60
50
comparison between categories 50
comparison 40
40
East
East
30 West
between categories 30
20
20
West

10
• Bar - horizontal 10
00
1st
1st 2nd
2nd 3rd
3rd 4th
• Column - vertical Qtr
Qtr Qtr
Qtr Qtr
4th
Qtr Qtr
Qtr

10
 Chart Types
Stacked Charts 140
140
120
• Show more than 120
100
100
one item for each 80
80 West
West
category, allowing
one item for each category, allowing comparison within the category.
60
60 East
East
40
comparison within 40
20
20
the category. 00

• Bar - horizontal 1st

1st 2nd
Qtr
2nd 3rd
3rd 4th
4th
Qtr Qtr
Qtr Qtr
Qtr Qtr
Qtr
• Column - vertical

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 Chart Types
Pie Charts
• Show values of data

And allow comparison to the whole.

• The area of each slice

1st
1stQtr
Qtr
2nd
2ndQtr
Qtr
Represents the fraction of the whole 3rd
3rdQtr
Qtr
4th
4thQtr
Qtr
• It allows only one data
series Only one data
Series 12
 Chart Types
Line Charts 100
100
90
90
• Show the 80
80
70
70
60
60
Relationship between values. 50 East
East
50
40 West
West
40
30
30
20
• They can be used to 20
10
10
00
1st
1st 2nd
2nd 3rd
3rd 4th
4th
Show the rate of change. Qtr
Qtr Qtr
Qtr Qtr
Qtr Qtr
Qtr

13
 Chart Types
Picture Charts 100
100
90
90
• They are bar or 80
80
70
70
column charts that 60
60
50
50 East
East
40
40
They care bar or column charts that gave been filled with a graphic 30
30
20
20
10
10
• Select a bar and 00
1st 2nd 3rd
1st 2nd 3rd
then choose ‘Fill Qtr
Qtr Qtr
Qtr Qtr
Qtr
effects’ from the
Format menu.
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 Chart Components
Chart
Chart title
Number
Title
Number of
of Cars
Cars Sold
Sold

100
100
Legend
90
90 Value axis Values in East
East
80
80 Value axis (y-axis) Values
a data in a data series
West
West
N 70
N 70
(Y-axis)
o
o
. 60
. 60
series
50
C 50
C
a 40
r
a 40
r
s 30
Category axis
Category axis (X- axis)
s 30
20
20
(X- axis)
10
10
0
0
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
1st Qtr 2nd Qua
Qtr rte rs
3rd Qtr 4th Qtr
Qua rte rs
Category labels
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 Creating Charts
• To create a chart first select (by
clicking and dragging)

The data to be charted

Sales
Include column and row lables Monday 12
Tuesday 12
• if you want those included as well.Wednesday 14
• Select Insert/Chart, follow the Thursday 12
instructions and then your chart Friday 15
will be done! Saturday 16
16
 Creating Charts
• Embedded charts
Embedded charts are those that are
are those
included in the worksheet that contains
the data, otherwise you can include it as
A separate sheet.

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 Creating Charts
• Once the chart has been created it is
possible toeditedit
anyany
part part
of theof the chart.
chart.
• Select the
Select the component
component that needs
that needs to be to be
changed
changed and choose the selected item
from the Format menu or use the chart
toolbar.
• The chart type can also be changed by
selecting Chart Type from the Chart menu.
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Printing Charts
• You can elect to print a
chart as a separate sheet
or as part of the worksheet
containing the data.
• To print a chart as a
separate sheet if it is
embedded, Selcte the chart first
And choose Print.
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Thank You

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