COORDINATION AND

CONTROLING
COORDINATION

COORDINATION IS THE MANAGEMENT

OF INTERDEPENDENCE IN ANY
ORGANISATION WHICH REQUIRES:

 Knowledge on the part of each division

 The Time schedule
 The process-quantity and quality of
product, cost of production, etc.
Types of Interdependence

 Pooled Interdependence: is the

outcome of units performing in
different areas, but working under
one large organisation and
management
 Sequential Interdependence: is
important for organisations where
processes are interlinked, unless
work is performed at one process the
others will have no jobs.
Types of Interdependence

 Reciprocal Interdependence:
makes the input of one unit, the
output of other and vice-versa.
Techniques of coordination

 Organisation Structure
 Rules and Regulations
 Policies and Procedures
 Committees
 Induction Programmes
Systems Approach of
Coordination
 Identification of strategic parts of
the system
 Nature of Interdependence
 Adjustment to different
processes
CONTROL

 The purpose of the control

function is to examine the past
and present activities so as to
find out the weakness which can
be eliminated in the future and
to make certain the achievement
of results.
Control

Definition: Control is the

process by which managers
assure that resources are
obtained and used effectively
and efficiently in the
accomplishment of the
organisations objectives
MANAGEMENT CONTROL PROCESS

Assist in the systematic

Improvement of management
In all phases of activity through

Feedback Recomendation

Planning Controlling
Plans Budgets
Policies Cost
Programmes Accounting
Systems Control Data
Procedures Internal Audit
Methods Management
Standards Reports
Management
Service
Types Of Control

 Precontrol or Feedforward Control: is

control that takes place before some
unit of work is actually performed.
 Concurrent Control: is control that
takes place as some unit of work is
being performed.
 Feedback Control is control that
takes place after some unit of work
has been performed.
Managers Responsibility as a
Controller
 To establish, coordinate and
administer, an adequate plan for
control operations
 To compare performance with
operating plans and standards
 To consult all segments of
operations
 To supervise the preparation of
reports to government agencies
 To administer policies and
procedures
Managers Responsibility as a
Controller
 To assure fiscal protection to the
assets of business through
adequate internal control and
insurance
 To continuously appraise
economic and social forces
Characteristics of the Control
Function
 It is closely linked with other
functions
 Control is exercised at all levels
of management
 It is a continuing process
 It consists of controlling the
action of the people
Control Processes
 Establishment of standards or
objectives
 Measurement of actual performance
 Comparing actual performance
against the standards set
 Determining the reasons for
deviation
 Taking corrective action
 Feedback
MANAGEMENT CONTROL TECHNIQUES

Budgetary Control Non-Budgetary Control

Marketing Control
Sales Budget
Production Control

Labour Budget Quality control

Inventory Control
Production Budget
Cost Control
Financial Control
Raw Material
Budgets Information Control
PERT and CPM
Management Audit