CLIENT

LETTER
CLIENT
LETTER
The letter that we send to an individual client usually to
communicate the advice that you have given to the client in
person at your office, in a phone conversation, or in a text
exchange. Therefore, the letter is a summary of a previous
conversation, answers questions raised in that conversation, and
helps the client how to proceed.
HOW TO PREPARE CLIENT LETTER?
 Use letterhead
 Address the letter
 Begin the letter with brief introduction
 Develop the body of the letter
 Avoid using terms that only a professional in your
particular field would understand
 Ask the client to call with questions
 Sign the letter
1. USE LETTERHEAD
 Most professional businesses use letterhead for all
letters including those to clients. Letterhead contains
the name of the firm, the address and phone number.

09959623914 – wdixon@andersonlaw.com
Unit 1203 City and Land Mega Plaza, Ortigas Center, Pasig City
2. ADDRESS THE LETTER
 When writing a letter to a client, write it directly to
the person by stating the person’s name. It can
begin with the word “Dear” followed by the
person’s name or the word “To.” Include a date at
the top of the letter.
3. Begin the letter with a brief introduction

 Keep the introduction pleasant and conversational.

Thank the client for using your firm and indicate
the reason for the letter.
4. Develop the body of the letter
 This part of the letter contains the information for the letter’s purpose.
It may contain advice or other information relevant to the client.
 The opening paragraph states the legal issue the letter is addressing
followed by the facts, a discussion of the law as it applies to the facts
and a conclusion which is essentially the advice to the client.
5. Avoid using terms that only a
professional in your particular field would
understand
 Lawyers often use terms that specific to their field,
but can be unfamiliar to clients. Choose words that
are clear to any person, regardless of their
background.
6. Ask the client to call with questions

 An invitation to contact the firm for additional

help and information is a standard part of all client
letters.
7. Sign the letter

 Includeyour signature at the bottom of the letter

and mail the document to your client.