Setting up a Gmail

Account & Email Safety

Patrick Therrien
Technology & Education
Training Specialist
Email Basics
 Send & receive digital
messages and
content over the
internet

 Productivity Tool
 Calendar
 Address book

 Web-based email can

be accessd anytime &
anywhere
Email Addresses

 Format:
 Username
 @
 Provider’s domain
 Ex. peter101@yahoo.com

 Free Email Account

Providers:
 Yahoo
 Microsoft’s Hotmail
 Google’s Gmail
Setting up a Gmail Account

 Go to: www.gmail.com
 Click here to Create your Account

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Creating a Gmail Account

 Enter a password
 Enter or choose a security question or write your own.
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Creating a Gmail Account

 Type in your birthdate month/day/year

 Type in the word in the “word verification” box
 Click on the I accept. Create my account button
 You can either use Google as your home page or
a tab on your home page
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Creating a Gmail Account

 Congratulations
 Click on Show me my account

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Gmail Inbox for your Account

 Notice the 3 email from Google in your inbox

 3 tutorials explaining some of the features of Gmail.

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Composing a “New Message”
 Click on “New” or
“Compose”

 Contacts
 Like an address book
 Contains email
addresses & contact
information
Properly Addressing a Message
 Subject:
 Brief description

 CC (Carbon Copy)
 To include other people in an
email message

 BC (Blind Carbon Copy)

 Addresses will not be visible to
other parties.

 Attachments
 Attach or Upload files

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Draft or Send

 Draft:
 Save it to send later

 Send
 Only click on when the
message is complete
and ready to go.

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Inbox

Shows all incoming mail you have received

 Click on the email to read it.
 All unread emails are usually marked in bold
text

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Reply or Reply All
 Reply
 When you want to respond to an
email
 New window will appear to
compose your message

 Reply All
 The message will be sent to all
parties in the email.
 **Caution** Always check the “To”
box before hitting the “send”
button to avoid embarrassment of
sending it to the wrong people.

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Forwarding an Email

 Forward
 Share an email
message with another
individual

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SPAM or Junk Email

 Spam
 Carries viruses and fraudulent
scams
 Do NOT open it
 Move it to the Spam Folder

 Do NOT open files with a

attachment that has a file
extension ending in:
 .exe
 .zip
 .scr

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Folders or Labels

 Folders or Labels
 Allow you to organize
your emails for quicker
reference.

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Trash or Deleted Items

 Deleted Items
 To delete click on the
“Delete” Command
 Once it is deleted from the
trash folder “it’s gone”

 Trash Folder
 Items in the trash folder are
accessible

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Email Etiquette
 Email Do’s:  Closing
 Keep emails clear and  Sincerely
concise  Thanks
 Followed by your name
 Use a relevant subject
line
 Be aware of your tone
in your email
 Add a greeting and
closing line to your email
 "Dear Angela”

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Email Etiquette (cont.)

 Check your email before

sending
 Check it for spelling and
grammar errors
 Check the content and
wording

 Check your recipients

 To
 CC
 BCC

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Email Etiquette

 Email Don’ts
 Don’t use caps lock
 Don't overuse Reply to All

 An overlong signature  Don't try to cover too

many topics
 Don’t use hard-to-read
fonts or colors  Don't forward chain
emails

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Professionalism in Emailing

 Professionalism
 Not too informal
 No profanity
 Never convey anger
 Always read your emails
before sending
 Don’t discuss confidential
information

 Think before you send!

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Companies are Monitoring

 Businesses today are

monitoring

 Don’t use your work email

to write anything
derogatory

 Social Media
 Is monitored
 Beware what you post

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Online Phishing Scams
 Fishing for confidential
information
 Receive an e-mail which
appears to originate from a
financial institution
 Describes an urgent reason
you must "verify" or "re-submit
 Consumer may be asked to
provide Social Security
numbers, account numbers,
passwords or other information
 When the consumer provides
the information, those
perpetrating the fraud can
begin to access consumer
accounts or assume the
person's identity.
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Protect Yourself from Phishing

 Don’t reply to emails that ask for  Never call company phone
personal or financial information numbers listed in an email.

 Never click links within emails  Don’t email personal or financial

that ask for personal or financial information
information
 Use anti-virus and anti-spyware
 Avoid cutting and pasting links software, a firewall, and spam
from an email message into a filters.
new browser window

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Phishing

 Here is an
example of a
Phishing Scam

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Fraudulent Emails

 Subject lines that:

 Look important
 Show concern

 Examples:
 Message Alert
 Unauthorized Log-In
Access Denied
 Email Verification
Required

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 Questions

 Questions or Comments?

 Patrick.therrien@mestate.lib.me.us

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