CEP26

Section 3 :
The Selection of the Civil Engineer
Engr. Neil Graham Bhel P. Garcia
A.Y. 2023-2024
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3.1 General
The selection and engagement of a Civil Engineer is one of the most
important decisions to be made during the development of an
engineering project. No two Civil Engineer have the same training,
experience, capabilities, personnel, work loads and particular abilities.
Selection of the most qualified Civil Engineer for a specific project will
result in a well-planned and designed, economical and successful
project.
3.2 Basis For Selection
The client should establish administrative policy and criteria for the
selection of qualified Civil Engineer for particular projects. The client’s
first step is to define the proposed scope of the project. In some cases,
this may be a general statement of the performance requirements of
the project. At other times, the task to be performed maybe
individually identified and defined. By clearly defining the services
which the Civil Engineer is to furnish, the client can accurately judge
whether or not the Civil Engineer is best equipped to provide them.
3.2 Basis For Selection
Some of the factors that should be considered in the selection process
are:
• The professional and ethical reputation of the Civil Engineer and the
staff as determined by inquiries to previous clients and other
references.
• Responsible Civil Engineers and its employee and must be registered
professional Civil Engineers.
• Civil Engineers should have demonstrated qualifications and
expertise, performing the services required for the project.
3.2 Basis For Selection
• Civil Engineer should be able to assign qualified engineering staff who
will be in responsible charge of the project and will be able to provide
and compete the required services within the time allotted.
• The Civil Engineer should have the necessary financial and business
resources to accomplish the assignment and provide continuing
service.
3.3 Client’s Selection Committee

Within the client’s organization there should be an established

administrative policy for designating the persons authorized to select or
recommend selection if Civil Engineers for specific assignments. The
persons appointed should be familiar with the project requirements
and should be kept free of internal pressure during the selection
process.
3.3 Client’s Selection Committee
One satisfactory procedure is to utilize a selection committee of three
or more individuals, at least one of whom is a professional engineer of
the appropriate discipline. For public projects, the client must choose
individuals who demonstrate objectivity in order to avoid the
appearance of a conflict of interest in the selection of the Civil Engineer.
At least one of the individuals should be thoroughly familiar with the
civil engineering practices. The committee is responsible for making
recommendations after conducting appropriate investigations,
interviews and inquiries. The final selection is then based upon the
selection committee’s recommendations.
3.4 Qualifications-Based Selection (QBS)
Procedure
The selection procedure is considerably enhanced when the client is
fully familiar with the purpose and nature of the proposed project, can
describe the project in detail, and can prepare a project scope and
outline of services expected of the Civil Engineer. In some cases the
client may not have professional staff available to define the project
scope and describe the required services. The client should still be
familliar enough with the project requirements to understand what is
expected of the civil engineer. The selection procedure, however can be
modified to suit the circumstances.
3.4 Qualifications-Based Selection (QBS)
Procedure
• By invitation or by public notice, state the general nature of the
project, the services required, and request statements of
qualifications and experience from Civil Engineers who appear to be
capable of meeting the project requirements.
• Prepare a budget for the staff time and costs that can be expected
from potential Civil Engineer prior to receipt of the RFQs and RFPs
• Evaluatet the statements of qualification received. Select atleast three
Civil Engineers or firms that may appear to be best for the specific
project.
3.4 Qualifications-Based Selection (QBS)
Procedure
• Write a letter to each Civil Engineer or selected for further
consideration describing the proposed project in detail, including a
project scope and outline of services required, and asking for a
proposal describing in detail the Civil Engineer’s Plan for managing
and performing the required services, the personnel to be assigned,
the proposed schedule, experience with similar projects, office
location in which services are to be performed, financial standing ,
present workload, and refernces.
3.4 Qualifications-Based Selection (QBS)
Procedure
• On receipt of proposals, invite the Civil Engineers or firms to meet
individually with the selection committee for interviews and discussions
of the desired end results of the project and the engineering services
required.
• Check with recent clients of each Civil Engineer or firm to determine the
quality of their performance.
• List the Civil Engineer or firms in order of preference, taking into
account their approach and understanding of the project, reputation,
experience, financial standing, size, personnel available, quality of
references, workload, location and other factors pertinent to the
project being consider.
3.4 Qualifications-Based Selection (QBS)
Procedure
• Invire the Civil Egnineer consirdered to be the best qualified to
develop a detailed scope. List of deliverables and schedule and to
negotiate fair compensation.
• The compensation proposed by the Civil Engineer should be
evaluated on the basis of the clients experience and budget estimate
taking account of the range of charges.
• if satisfactory agreement is not reached with the first civil engineer,
the negotiations shoud be terminated and the Civil Engineer be
notified in writing to that effect. Similar negotiation should then be
held by the second engineer if necessary.
3.4 Qualifications-Based Selection (QBS)
Procedure
• When agreement has been reached on scope, schedule and
compensation, the client and selected Civil Engineer should formalize
their Agreement in written contract.
3.5 Selection procedure for “Level of effort
Contract”
A “level of effort” type of contract for engineering services is a contract
procedure used to supplement a client staff, either by providing an
extension to existing disciplines and capabilities already on board or by
adding special disiciplines not available on the client’s staff