CLASSIFICATION OF AFFIDAVITS

AND THE DIFFERENT TYPES OF

POLICE REPORTS

-GROUP IV & V
What is an Affidavit?
 A formal written statement of facts voluntarily made by
an affiant under an oath or a public official such as the
notary public or a person authorized to do so.
 Used to prove the truthfulness of a certain statement in
court.
 Serves as direct testimonies of the accused and his
witnesses before the court to testify.
 To put sworn written evidence, including documents,
before the court without the need for in person
testimony.
Affidavit of Arrest
 Generally filed out by the arresting officer and states
the facts and circumstances surrounding the arrest.
 States facts such as information which led to the
arrest and the observations made before and after
the arrest occurred.
 Person/s concerned or involved:
 Arresting Officer
 Affiant/s
 Administering Officer
Affidavit of Arrest
 Important Content of
this Affidavit
 Location of police station
 Location
 Name of complainant
 Name, age, civil status,
address and nationality of
suspect
 Date of complaint
 Crime committed
 Time (suspect arrival)
 Denomination and serial
number
 Promise document
 Pieces of evidence
confiscated
 Crime lab (Address)
 Report number & date
 Date (signature)
 Sworn (date) and address
 Name and signature of
Affiants
 Name and signature of
Administering Officer
Deposition Complaint/ Complaint
Affidavit
 a sworn statement prepared by someone who wishes to file
a legal complaint.
 A complaint needs to be filed with the Office of the City
Prosecutor (OCP) or Office of the Provincial Prosecutor
(OPP), where the incident took place.
 becomes the basis for the case, providing basic information
about the facts of the matter and outlining the nature of
the case. This document is part of the court record
maintained on the case and can be inspected by anyone
reviewing the record.
Deposition Complaint/ Complaint
Affidavit
 Important Contents  Date
 Name of complainant  Crime committed by
 Location of the incident the accused
 Name of the Chief of  Address of the station
 Name and signature of
Police of the
municipality/city the Judge
Affidavit of Witness/es
 A document that sets out the evidence that the
witness wants to give.
 The witness who swears an affidavit is known
as a deponent.
 Person/s concerned or involved:
 Witness
 Notary public
 Affiant
Affidavit of Witness/es
Important Contents
 Name of witness
 Age
 Civil status
 Address of witness
 Name of witness
 Name of suspect
 Other circumstances
 Relation of the victim and
suspect
accused against the victim
 Acts done by the accused
and the reason
 Statement of truth
 Date signature
 Crime laboratory (Address)
 Date and address
 Name and signature of
Affiant
 Name and signature of
Notarize
REPORT
WRITING
Report Writing
 A formal style of presenting objective facts and
information.
 A police report is the formal documentation of an
incident that occurs and is taken by a police
officer.
 Quality (complete, concise, clear, accurate)
 “Tell the Story”
 Notes to sentences to report.
Basic Report Writing Skills
 Write in the first person
 Use chronological order
 Use past tense
 Use active voice
 Use correct spelling and
punctuation
 Use correct subject/verb
agreement
 Use correct pronoun
reference
 Avoid jargon and wordiness
 Write facts rather that
opinions
 Choose the correct word to
describe the incident
 Organize the report b using
openings, paragraphs, and
headings.
POLICE REPORT
 Is a chronological or step-by-step account of an incident that
transpired at a given time, date, and place.
 This results from the facts and circumstances that the police
investigator has gathered from people of different walks of life, and
varied sources of information, and needs them for immediate or
future use. In any event, police reporting has become one of the
most important and significant processes in the contemporary
police administration and operations.
Initial/Incident/Spot Report
 A concise narrative report of essential information covering
events or conditions that may have an immediate and
significant effect on current planning and operations that is
afforded the most expeditious means of transmission
consistent with requisite security.
 Immediate report addressed to Higher Headquarters,
pertaining to the commission of the crime, occurrence of
natural and man-made disaster or unusual, incidents
involving loss of lives and damage of properties
Initial/Incident/Spot Report
 Person/s concerned or involved:
 Suspect
 Victim
 Witness
 Concerned Investigator on Case
 First Responders
 Could also be Chief of Police
Initial/Incident/Spot Report
 Important Contents  Name of
complainant/witness
 Name of Officer in charge  Statement of truth
 Title  Closing statement
 Date/time, and place of  Name and signature of
occurrence notarize
 Brief facts of the case
 Other Facts
 Requested/recommended
actions from Hqs.
 Progress report will follow
 Statement of complainant
Progress/Follow-up Report
 Submitted to provide amended or additional
information.
 “Supplemental” to the initial report.
 An ongoing study into the development of a
project, usually for the team members involved.
Progress/Follow-up Report
 Person/s concerned or involved:
 Suspect
 Victim
 Witness
 Concerned Investigator on Case
 First Responders
 Could also be Chief of Police
Progress/Follow-up Report
 Important Contents from Hqs.
 Reference: (previous  Disposition/ Action
related Memos) Taken
 Date/time and place of  Final Report will follow
 Signature
occurrence example
 Brief facts of the case
 Other Facts

 Requested/
recommended actions
 Final Investigation Report
 Purpose:
 Record- the reporter provides permanent official
record of relevant information obtained in the
course of the investigation.
 Leads – the report provides other investigators with
information necessary to further advance their own
investigation.
 Prosecution Action – the report is a statement of facts
on which designated authorities may base a criminal,
corrective or disciplinary action.
 Final Investigation Report
 Criteria of Good Investigation Report:
 It must be grammatically correct
 Abbreviation must be used appropriately and
correctly
 The report should avoid slang, colloquialism
or unnecessary technical terms
 Final Investigation Report
 Requisites of Good Investigator:
 Accuracy – the report should be a true representation of
the facts to the best of the investigator’s ability. Information
both favorable and unfavorable to the suspect should be
included.
 Completeness – the questions WHEN, WHERE, WHAT,
WHY, WHO and HOW should be answered. The elements
of crime should be established and the additional facts
developed should tend to prove these elements.
 Brevity – irrelevant or unnecessary materials should be
omitted.
Final Investigation Report
 Requisites of Good Investigator:
 Fairness – The investigator should take the facts as
he/she finds them, and if ever he/she has theories, it
must be consistent with this fact.
 Form and Style – the arrangement of the materials
presented should be in a manner which will make the
report easy to read.
 Prompt - the report must be completed in a timely
manner. Your credibility may be opened to speculation of
this requisite is not followed.
Accomplishment Report

 A kind of document that states the summary or the

updated of a project or work. It can also be a summary
of the accomplishment or achievement you have
made.
After Operations Report
 After major operations, a report must be submitted and
this is the After Operations Report. This is an
informative report detailing every action performed by
personnel during police operations. This is being done
no matter what the result of operation was.
 It is a report that may be rendered after any
successful police operation that leads to the arrest of
any member or some members of syndicated crime
groups.
Synopsis

It is a simple summary of what happened in

the investigation from start to finish.
A simple statement at the beginning of a
police report that answers the who, what,
when, where, how and why.
 The ABC in Report Writing
A B C
ACCURACY BREVITY COMPLETENESS
refers to the precision of word usage. the questions WHEN,
concerns the style in the WHERE, WHAT, WHY, WHO
It is important not to use vague words
that can have multiple means as
report is written in not and HOW should be
answered. The elements of
pointed out by Miller and Whitehead the length. crime should be established
(2015), value judgement and and the additional facts
conclusory statements are to be developed should tend to
completely avoided, as an alternative prove these elements.
the details surrounding the
circumstances or issue should be
given
Samples of Affidavits and Reports

Sample of Affidavit of Arresting Officers.pdf

Sample of Deposition of Witness.pdf
Sample of Affidavit of Witness.pdf
Sample Format of Spot Report.pdf
Sample Format of Progress Report.pdf
 GROUP IV & V
GROUP IV GROUP V
DORONIO, CAILA BRIDGETTE TOLENTINO, BLANZEE KEITH
BRUB, CRISTINE CORPUZ, ANGELICA LYN
VILORIA, MICHELLE SUPNAD, HAZEL JOY
QUIDULIT, FAYE LYN FORONDA, PAULINE KAYE
BUENDIA, LEIANNE AUBREY QUILOP, CHYNNA LYNDSAY
CASTRO, LEXUS GRECO ARAGON, JENNYMAE
MARINAS, OSWALDFORD CATRIZ, ROGETTZ KEANE
FRANDO, MARC FRANCIS LAURENTE, JOSHUA
PAGAOA, EZECKIEL JOHN