Professional Documents
Culture Documents
• Bill of rights
• Provision of labour law in the constitution
Employment Act:
. EMPLOYMENT ACT:
• This law contains conditions of employment and determines the basic
requirement between master and servant relationship.
• The main objective is to provide some protection to the worker or
employee
GENERAL PRINCIPLES
• Prohibits forced labour- no threat of penalty,
• Prohibits discrimination on grounds of race, colour, sex, religion, language, political, nationality, ethnic, social origin, disability, pregnancy, mental
status, HIV status, recruitment, training, promotion, terms and conditions of employment
• Employer obliged to pay his employees equal remuneration for work of equal value
• Affirmative action to promote equality and eliminate discrimination
• Request for sexual intercourse, sexual contact sexual harassment prohibited
• Employer with more than 20 employees to issue sexual harassment policy after consultation with employees
EMPLOYMENs RELATIONSHIP
• Contract of service; No person shall be employed under a contract of service except in accordance with the
provisions of the act for oral and written contracts
Contract of service provisions:
Should be in writing 3 months or more
An employer who is a party to a written contract of service is responsible for causing the contract to be drawn
up stating particulars of employment where the employee consents in accordance
Employee signs his name, imprints his thumb/ one of his fingers in the presence of a person other than
employer
Illiterate person should be explained by employer in the language he understands
Employment particular:
Name, age, permanent address, sex
Name of employer
Job description
Date of commencement
Duration and form of contract
Place of work
Hours of work
Remuneration , scale, rate of remuneration, method of calculating remuneration
Date employment began etc
Terms and conditions relating to; entitlement to annual leave, public holidays, holiday pay, accrued holiday pay, termination of
employment, incapacity to work due to sickness, injury, provisions of sick pay, pensions and pension schemes
Length of notice which employee is obliged to give and entitled to receive to terminate his contract of employment
Place of work, where permitted to work to various places, address indicate the place
Work outside Kenya; period, currency of remuneration paying, any additional remuneration payable, conditions and terms of return
Written particulars kept by employer for 5 yrs after termination of employment
Protection and deduction of wages
Payment, disposal, recovery of wages, allowances
Employer to pay entire amount of wages earned by in respect to work done in cash, account in bank,
building society, cheque, postal order, money order
In absence of employee, to a duly authorized person by employee in writing
Wages paid on a working day, during working hours, near place of employment or as agreed between
employer and employee
No payment of wages in an intoxicating liquor place unless if working in such places
Allowance payment-for personal use of employee and not include liquor noxious drugs
Not to limit employee on the use of his wages
Pay wages or salaries when task is completed
Pay proportion of work done
Casual paid at the end of the day
Exceeding a month employment , wages should be paid at the end of the month
etc
Wages and Deduction of wages
Industrial court can intervene and make judgements on terms favourable to employee on maters wages, salaries
Incase of dismissal summarily for lawful cause, employee should be paid on dismissal all monies, allowances, benefits due to him to the date of dismissal
On dismissal notify labour office in your district a report on circumstances leading to dismissal within 7 days stating period of notice, amount of wages, allowances earned since
date of dismissal
Incase of detention or serving a sentence, no wages
Deduction’s are allowed from employees salary; eg
Damages on employers assets loss of property of employer-wages can be deducted
Absent without leave- an amount exceeding one days wages in respect of each working day can be deducted
Shortages of money due to negligence/ dishonesty of employees
Any amount paid to employee in error as wages in excess-deductions
Authorized deductions by law eg hif, nssf
Employee requesting employer some deductions in writing eg union, insurance covers
Loan repayment in writing by way of repayment
No deductions by employer as a reward for provision of employment or retaining ones employment
No deductions to recover debts due
Written statement to an employee before time of payment of salaries, itemized covering gross amount, statutory deductions, , net amount, method of payment excluding
casuals or employees engaged on piece rate
Incase of employee death, wages, remuneration paid to authorized persons upon proof of capacity as required by law, also property
Provide evidence of pay to to labor office within 7 days
Incase no claims of wages or property of deceased, or has doubts over claims wages, property are delivered to labour office in subject to law of sucession act cap 160
Rights and duties in employment
RIGHTS:
Hours of work
Employer regulates hours of work as per the act
At least one rest day in every period of 7 days
Annual leave;
After 12 consecutive months not less, employee has rights of not
less than 21 working days of leave
Leave can be dividend into different parts to be taken at different
intervals
Employer and employee can agree on how to utilize leave days
Maternity leaves;
• Female employee 3 months leave with full pay
• Return to former or suitable job after leave on terms and conditional
not less favourable
• No forfeiting annual leave on account of having taken maternity leave
• Male employee entitled to 2 weeks paternity leave with full pay
Rights cont….
Housing:
• Every employer should provide housing or pay cost towards cost of accommodation either at or near
to the place of employment, or shall pay to the employee such sufficient sum, as rent, in addition to
his wages or salary, as will enable the employee to obtain reasonable accommodation:
• Should not be less than 15% of basic wage and salary
WATER:
Sufficient water for use of employees at the place of employment as the case may be,
Within And at a reasonable distance of any housing accommodation provided for them by him.
Food.
Every employer shall, where the provision of food has been expressly agreed to in or at the time of
entering into a contract of service, ensure that every:
employee is properly fed and supplied with sufficient and proper cooking utensils and
means of cooking, at the employer's expense:
Medical attention
Medical attention.
Every employer shall ensure the provision for his employees of proper
medicines during illness and
(if procurable) medical attendance during serious illness, and shall take all
reasonable steps to ensure that the illness is brought to his notice as soon
as reasonably practicable after the first occurrence thereof.
It shall be a defence to a prosecution for an offence if the employer shows
that he did not know that the employee was ill and that he took all
reasonable steps to ensure that the illness was so brought to his notice or
that it would have been unreasonable, in all the circumstances of the case,
to have required him to know that the employee was ill.
DEATH OF EMPLOYEE
• Should be brought to attention of employer soonest where
employer gives notice to labour officer
• Employer pays labour officer all wages due to employee at the
date of death and all property of deceased for transmission to
the person legally entitled.
• Report in a prescribed form about any injury or incapacitation or
death in the course of employment should be given to labour
officer
Redudancy
Termination of employment of a person whose posts are
unnecessary) or by agreement
A contract of service shall not be terminated on account of
redundancy unless the following conditions have been complied
with
the union of which the employee is a member and the Labour
Officer in charge of the area where the employee is employed
shall be notified of the reasons for, and the extent of, the
intended redundancy;
the employer shall have due regard to seniority in time and to
the skill, ability and reliability of each employee of the particular
class of employees affected by the redundancy;
COMMON REASONS FOR REDUDANCY
• New technology
• Job no longer exists
• Need to cut costs
• Business closing down
• Business bought by another company
Redudancy cont..
no employee shall be placed at a disadvantage for being or not being a
member of the trade union;
any leave due to any employee who is declared redundant shall be paid off in
cash
an employee declared redundant shall be entitled to one month's notice or
one month's wages in lieu of notice ( in place of) ;( Payment made to
employees by an employer for a notice period that they have been told by the
employer that they do not have to work paid for notice period eg ones months
salary, holiday payment if he has them.
an employee declared redundant shall be entitled to severance pay ( payment
made to an employee who is leaving)at the rate of not less than 15 days pay
for each completed year of service as severance pay.
Contract of service
1) Every contract of service -
(a) for a period, or a number of working days which amount in the
aggregate to the equivalent, of six months or more; or
(b) which provides for the performance of any specified work which
could not reasonably be expected to be completed within a period, or
a number of working days amounting in the aggregate to the
equivalent of six months, shall be in writing.
(2) For the purpose of signifying his consent to a written contract of
service, an employee may either -
(a) sign his name thereon; or
(b) imprint thereon the impression of his thumb or one of his fingers,
in the presence of a person other than his employer.
(3) Every employer who is a party to a written contract of service shall
be the person
responsible for causing the contract to be drawn up and consented to
by the employee in accordance with subsection (2).
TERMINATION OF SERVICE OR
CONTRACT /DISMISSAL OF EMPLOYEE
This is an employees departure from a job and the end of an employees duration
with an employer.
Termination may be voluntary or by an employer
Our case is by employer/ dismissal
The following matters amount to gross misconduct to justify summary dismissal:
If without leave /other lawful course he’s absent from place of work- take leave days
or give notice
Intoxicated during working hours hence affecting your working
Neglecting any work which was his duty
Uses insulting / abusive language. Behaving in a manner insulting to his employer,
supervisors or colleagues
Cont…..
• Contract made within Kenya and performed either in all or part outside Kenya
• Spending substantial part of contract outside Kenya
• Employee should produce medical certificate to show they are medically fit
• Employer to give govt of Kenya security by way of bond and sureties to ensure govt can
hold either the employer or sureties liable in case of breach
• Employee should not enter into contract through fraud, coercion, undue influence
• Employee is not bound to serve under another contract during the period provided in the
foreign contract
• Employee should give consent to work out of country’ employee should understand what
they are getting into-signed
• Terms ands conditions of employment contained in the contract comply the provisions of
employment act 2007 and other labour laws
Dispute settlement procedure
• Dispute to be referred to labour officer or industrial court
• Restrictions of labour disputes to industrial court only
• Disputes to be filled within 3 years
CERTIFICATE OF SERVICE
• Every employee shall be given certificate of service by his employer
upon termination of his employment unless worked less than four
weeks . Contains the following details:
Name of employer
Name of employee
Date when employment commenced
Nature and usual place of employment
Date when employment ended
Any other particulars
WOMEN EMPLOYMENT
JUSTIFICATION
No woman shall be employed before the hours of 6.30 p.m and 6,30
a.m
women or male young persons may be so employed in cases of emergencies which could not have been controlled or foreseen,
which interfere with the normal working of the industrial undertaking and which are not of a periodical nature;
• (ii) women may be so employed in cases where their work is connected with raw materials or materials in the course of
treatment, being in either case materials which are subject to rapid deterioration and their work during those hours is
necessary to preserve the materials from certain loss; and
•
• (iii) women, holding responsible positions of a managerial or technical nature, or employed in health and welfare services, and
not normally engaged in manual work, may be so employed.
•
• (2) Notwithstanding subsection (1)the Minister may, after consultation with the Board, authorize an employer in writing to
employ women or young persons up to the hour of midnight or from the hour of 5 a.m., subject to such conditions as the
Minister may determine.
•
CERTIFICATE OF SERVICE
• Every employee shall be given certificate of service by his employer
upon termination of his employment unless worked less than four
weeks . Contains the following details:
Name of employer
Name of employee
Date when employment commenced
Nature and usual place of employment
Date when employment ended
Any other particulars
Duties of employers
• general duty of care
• Duty to pay agreed wages
• Duty to provide work
• Duty to provide support to employees
• Duty to provide safe systems of work
• Duty not to treat employees in an arbitrary manner
Duties of employees
• Duty to cooperate
• Duty to obey lawful instructions
• Duty to exercise reasonable care and skill
• Duty to act in good faith
• Owed by both:
• To maintain relationship of mutual trust and confidence
2.LABOUR INSTITUTIONS ACT
• Was enacted to govern the establishment of labour institutions and provide for their functions, powders and duties
• These institutions include:
A) National Labor Board :
Advises the minister for labour on registration,, suspension and deregistration of trade unions
Has powers to reject an application for registration by a prospective union
Consists of persons , the general secretary of Cotu Atwoli and CEO fke to ensure that interested parties are represented in
the body
FUNCTIONS
To advice minister on all matters concerning employment and labour legislation affecting employment and labour
Any matter relating to labour relations and trade unionism
any issue arising from ILO, INTERNATIONAL LABOUR ORGANIZATION CONVENTION, codes of good practice,
any issues raised by an international or regional association of states of which Kenya is a member,
systems of labour inspections and administratiin of labour Acts,
any aspects of public employment services, vocational guidance, vocational training and employment of persons with
disabilities, formation and development of policies designed to promote the granting of paid educational leave to workers
for purposes of training, trade union social and civic education and trade union education,
General state of employment, training and manpower development in the country
Productivity measurement and improvement
Appointment of wages councils
Appointment of the industrial court
Setting of compensation benefits in accordance with provisions of work injuries benefits
act
Registration and suspension and deregistration of trade unions, employers organizations,
Advices govt on issuing of immigration entry permits and work permits to non citizens
Advice chief justice on assignment of judges to the industrial courts and rules of industrial
court
Establish immigration entry permits committee, national development committees, productivity
committees, and other panels that are necessary for performance
:
B) Committee of inquiry
• Inquires on matters which appear before minister on trade dispute, where they submit report on the matter to the
minister.