HRIS

Maintaining & Enhancing HRIS

Attique Ahmad
Defining Maintenance

• No matter how good the hardware and software contained

within an HRIS are, nor how well the project team has
completed its responsibilities, there will be problems and
issues arising. These “maintenance” issues include
continually monitoring the effectiveness of, and upgrading
or replacing hardware, software, communications
(networks), and business processes.
• Primarily refers to software maintenance
– Technical changes that do not alter HRIS functions and
features
– Correcting bugs in program and data
– Altering data definitions
– Modifying a system
– Enhancements
– Fine tuning
Why Maintenance?

• Successful implementation of a new HRMS is

often regarded as the conclusion of a project,
and, indeed, it is. But it is not the end of the
larger issue of managing human resource
data, or of ensuring that the system remains
up-to-date, and effective – it is the beginning
of this ongoing and continuous maintenance
process.
Types of Maintenance

Perfective
15%

Adaptive
25% Corrective
60%
HRIS Change Process

Implement
Understand HRIS Approved
Goals & Objectives Changes

Study Potential
Changes Evaluate HRIS
Maintenance

Design Approved
Changes
Change Evaluation

• Change Request Form

• Change Analysis
• Change approval (Administrative, Technical,
Financial)

• Design
• Develop
• Implement
Applications – Applicant Management

Applicant and Employment Management

Applicant Position
Recruitment Employment
Tracking Control
Advantages

• Cost Effective
• Efficient
• Coordination of multiple activities
• Screening
• Faster decision making
• Efficient communication
 Additional
Education Education
Additional Address
Skills Change
Skills
Applicant Employee
S Retiree
A E
C Salary P
Job Pending C A Retirement
Employee Status
E Change R
Interview Continued
S Benefits A
Offer Benefits
S T
I I Job Reference
Hire Date Job Transfer
O O
N Career N
Plan
Questions?