Overview of

Technical
Writing
01 DEFINITION 04 FUNCTIONS
DIFFERENCE
NATURE & FROM
02 SCOPE 05 LITERARY
FUNDAMENTA WRITING
L PRINCIPLES
CHARACTERIS OF GOOD
03 06
TICS TECHNICAL
WRITING
 ATTRIBUTES OF
07
AN EFFECTIVE
TECHNICAL
WRITER
SPECIAL
08 TECHNIQUES

OUTPUTS/END
09 PRODUCTS
01
DEFINITION
DEFINITION OF TECHNICAL
WRITING
TECHNICAL
WRITING
● is a written communication
characterized by the use of
scientific and technical
vocabularies, graphic aids,
conventional and
organizational format.
02
NATURE &
SCOPE
NATURE & SCOPE OF TECHNICAL
WRITING

CONTENT STYLE
business, industry, economical, clear,
science, and concise, and concrete
technology
NATURE & SCOPE OF TECHNICAL
WRITING

TECHNIQUES TONE
definition, description of objective, impersonal,
mechanism, description of a impartial
process, classification and
partition, and interpretation
NATURE & SCOPE OF TECHNICAL
WRITING

AUDIENCES
scientists, engineers,
technologists, inventors,
researchers, managers,
supervisors, stockholders
03
CHARACTERISTIC
S
CHARACTERISTICS OF TECHNICAL
WRITING
1. Concrete 3. Objectivity
language

2. Denotative 4. Defined
language audience
CHARACTERISTICS OF TECHNICAL
WRITING
5. Style

6. Common
format
04
FUNCTIONS
 FUNCTIONS

1. To serve as a basis for 4. To record business through

management decisions. proposals.
2. To furnish needed 5. To procure business
information. through proposals.
3. To give instructions. 6. To serve as a basis for
public relations.
 FUNCTIONS

7. To provide report to
stockholders of the company.
05
ELEMENTS
ELEMENTS OF TECHNICAL WRITING

2. Clarity – the element

1. Accuracy – the element
calls for the reader’s
calls for the completeness
understanding the
and correctness of data.
message of a report.
ELEMENTS OF TECHNICAL WRITING

4. Readability – the
3. Simplicity – the
element calls for the use element calls for the
of simple, short, accuracy, clarity, and
common, concrete words simplicity of a report.
in writing a report.
06
PRINCIPLES OF
GOOD
TECHNICAL
WRITING
 PRINCIPLES OF GOOD TECHNICAL
WRITING
1. Understanding 3. Knowing the
the reader subject matter

2. Knowing the 4. Organizing the

purpose of each material
article or report
 PRINCIPLES OF GOOD
TECHNICAL WRITING
1. Writing objectively
2. Using correct and presentable format
3. Using formal English
4. Adopting ethical standards
ATTRIBUTES
07 OF
AN
EFFECTIVE
TECHNICAL
WRITER
ATTRIBUTES OF AN EFFECTIVE
WRITER
REPORTER
R-Resourceful R-Responsible
E-Energetic T-Trustworthy
P-Patient E-Evaluative
O-Observant R-Responsive
08
SPECIAL
TECHNIQUES
 SPECIAL TECHNIQUES OF
TECHNICAL WRITING
I. METHOD OF EXAMPLES
DEFINITION
1. Informal Definition dielectric (non conductor)
- the substitution of a
dielectric (a non-conducting
familiar word or phrase
material placed between the
for the unknown term.
plates of a condenser)
 SPECIAL TECHNIQUES OF
TECHNICAL WRITING
I. METHOD OF EXAMPLES
DEFINITION
2. Formal Definition dielectric -species
- “sentence definition” is a non-conducting -genus
1. species material
2. genus
3. differentia placed between the -differentia
plates of a condenser
SPECIAL TECHNIQUES OF
TECHNICAL WRITING
PLACING DEFINITIONS IN A
REPORT
1. in text of the report
2. in footnotes
3. in a glossary at the end of the
report
4. in a special section in the
introduction
 SPECIAL TECHNIQUES OF
TECHNICAL WRITING
II. DESCRIPTION OF
MECHANISM
1. Introduction
- Define the mechanism
- State its purpose
- Give the general appearance
- Give the detailed description
- Divide into principal parts
2. Part-by-part description
- Define the part
- State its purpose
- Describe its appearance
- Give its detailed description
- Divide into subparts
 SPECIAL TECHNIQUES OF
TECHNICAL WRITING
II. DESCRIPTION OF
MECHANISM
3. Conclusions
- How will the mechanism
work?
- How will mechanism be
used?
 SPECIAL TECHNIQUES OF
TECHNICAL WRITING
III. DESCRIPTION OF A
PROCESS
1. Introduction
- What is the process?
- Who performs it?
- Why is it performed?
- What are the chief steps?
- From what point of view
will it be described?
- Why is it being described?
2. Step-by-step description of an
action
3. Conclusion (if necessary)
 SPECIAL TECHNIQUES OF
TECHNICAL WRITING
IV. CLASSIFICATION &
PARTITION 2. Partition – the act of
1. Classification – the act of
locating a specimen of the dividing a unit into its
different kinds of objects and components.
recognizing their similar
characteristics.
 SPECIAL TECHNIQUES OF
TECHNICAL WRITING
V.
INTERPRETATI 3. Interpretation and
1. Statement of the main
ON
problem presentation of data
2. Statement about the source
and the reliability of the data
09
OUTPUTS/
END
PRODUCTS
OUTPUTS/END Abstract – a summarized form
PRODUCTS OF of any longer piece of writing

TECHNICAL Business Letter – a written

WRITING communication or message used
to transact business which
cannot be conveniently
conducted orally
OUTPUTS/END
PRODUCTS OF Contract – a formal agreement
TECHNICAL made between two or more
persons, organizations, or parties
WRITING to do something on mutually
agreed terms.
OUTPUTS/END
PRODUCTS OF Feasibility Report – an
TECHNICAL examination of the advantages
and disadvantages of a certain
WRITING proposed project for determining
the possibility of going into it.
 Memorandum – a form of
OUTPUTS/END written communication
PRODUCTS OF circulated within the company
and its branches used to
TECHNICAL disseminate a message or
information.
WRITING
Minutes of Meeting – a formal
record of a meeting or
conference describing what
transpired during
the session.
OUTPUTS/END Policy – a plan of action
PRODUCTS OF adopted or pursued by an
individual party, business, and
TECHNICAL industry.

WRITING Proposal – a form of written

communication that merely
suggests an activity or project to
be pursued for a change or
improvement.
 THANK
YOU!

Overview
of
Technical
Writing