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Inventory Process
TCODES:
MI24 (LIST)
MI31 (CREATE)
MI21 (PRINT)
MI04 (ENTER COUNTS) MI20
(LIST DIFFERENCE) MI05
(CHANGE COUNTS) MI07
(POST DIFFERENCES)
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BLUF - Per AR 735-5 Paragraph 12-1c.

When DA property becomes lost or damaged by causes of other than fair wear and tear, take administrative action according
to this regulation regardless of the ARC assigned to the property. This action will determine the facts concerning the incident
and the amount of the loss to the Government, assess financial liability if appropriate, and / or provide relief from
responsibility and accountability.

Inventory conducted Per XBRPM400 of the GCSS-A End User Manual steps 1-7
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TTPs for Inventories

Inventories must be completed in the same calendar month they are initiated, i.e. if you initiate an inventory on 27 FEB, you
must complete it and post it by the next day or you will have to delete it and start over in March.

The fastest way to determine which SLOCs you must inventory is by using the Commanders @ctionable Readiness
Dashboard (C@RD) through AESIP website or GCSS-Army BI Launchpad.

1. Click on “Plant Maintenance Dashboards”

2. Click on “Shop Stock”

3. Input UIC - using “FF” UIC for BDE roll up or “AA” UIC for BN roll up.

4. Go to the “Inventory” dashboard

5. Click on the “Inventory Compliance” link on top left of dashboard. This will show all SLOCs which had material aligned
during the current quarter.

You must inventory all SLOCs with material showing in “Total O/H Material Lines (SS+BS+Excess)” column

*This quantity of SLOCs with material is the denominator for your compliance rating.

* This report shows how many lines you have, how many inventories you post/delete, and how many lines you have
inventoried
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MI24

1. Type plant
2000
1 2. Type 910 S_Loc
2
4 3. Check Physical Inventory
Items
4. Uncheck all other boxes and only
leave not yet counted. If
3
nothing populates, you are
done with this step, if you get
5
results, you proceed to the next
slide.
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MI24

Click the Select All button

Note: Do not use the post difference button from here.

Instead of posting all the differences at once, it would
allow the user to post partially and create multiple
Material Documents for the inventory instead of just
once.
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MI24

1. Click on Goto at the top of

MI24

2. Select Change Document

This will re-direct you to MI02 and
pre populate the inventory number
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MI02

Click on the trashcan

icon The pop-up will
populate

Select yes
Note: For this instance, there is no
need to select Save, it stays
grayed out

***This step must be duplicated

from the main screen and going
back into MI24. Instead of selecting
“not yet counted” select.
“counted”

This message at the bottom of

the screen will confirm when the
inventory is deleted.
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MI24

Write down the item number that

needs a change made to it, you
will need it in the following slide

There are going to be instances in which the counted documents look like the scenario above. This means
everything else may have already been posted, but these are the line items that did no specifically get a re-
count and get posted, if they are outside of the posting range, you have to take the following steps to delete
the individual lines, rather then then entire inventory. In example you started an inventory for 50 lines and two
lines were left open. If you delete the entire inventory, you do not get credit for completing 48/50 lines. In this
instance, you’d want to delete the lines that remain open rather than the entire inventory document.
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Pg down MI02
Pg up
1. In the initial screen of MI02 instead of
selecting the trashcan, you will select the
pencil. It will bring you to this screen

2. Place your cursor next to the item that needs to

be deleted out of the inventory. You may need to
3 4 page down or up. Note: This will delete the
material out of the inventory, not out of your
stock.

3. Once the cursor is next to the number that

needs to be deleted, select the deletion
indicator button. As a result, there will be a
checkmark added to the far right of that item
number.

4. Click on the Save button

5. At the bottom of the page, the system will give

a notification saying the inventory document
2
has saved
5
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MI31

IF conducting an inventory for all on-hand items

1. Type in Plant 2000

2. Type in S_Loc

3. Uncheck Materials Marked for Deletion

4. Expand Acc. To Stock and put a checkmark in Only

Materials w/o (without) zero stock.
Note: If for whatever reason a unit wanted to include
the hundreds or thousands of materials extended to
their S_Loc, that box would remain unchecked.

5. Expand Sorting and select the second option, it

includes the bin description

6. Select the Execute button

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MI31

If creating an inventory for all items that have

a storage bin description (shop stock and
bench stock)

1. Type in Plant 2000

2. Type in S_Loc

3. Place cursor inside blank space for storage

bin description and double click. A pop-up
will appear, select “not equal to”. By doing
so, the user is letting the system know
that they do no want to count any lines
that in MAT_SIT that do NOT have bin
locations

4. Uncheck Materials Marked for Deletion

5. Expand Sorting and select the second option,

it includes the bin description
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MI31

If conducting material specific

inventory

If in the process of doing an inventory,

stock is found to be in storage but is not
accounted for in the system of record,
accounting for it through the inventory
process is the proper method to bring it
to record.

This process can be used if a specific

material needs to be re-counted for
whatever reason

In this instance, the user needs to only

put in Plant 2000 their S_Loc, and
select the arrow next to material and
type in the material numbers that
require a inventory.
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MI31

Click Select All then

Click Create Documents

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MI31

Click Show Result

to see the
Inventory
Document
Number(s)
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MI21

Go to MI21 and enter Document

Number, Plant (2000), and Storage
Location.

If you have more than one you

can enter the first and enter the
last document in open field to
right.
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MI21

Print out Inventory Sheets

Conduct Physical Inventory

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MI04

Enter Counts

Press Page Down to goto next page.

When complete Click Save.

* Note: If material is not on hand and you do

not want material to remain in provisions click
the “ZC” block to confirm zero entry.
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MI20

Once all your counts are entered and saved,

you must run MI20 to check for differences in
entered quantities and book/system quantities

1. Enter Plant

2. Enter SLOC

3. Click Execute
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MI20

If you show differences, the first thing

you must do is recount and validate
your count.

Search your motor pool for misplaced

parts and validate you do not
physically have the material on hand
anywhere.

If you find additional material or have

a change to your count go to MI05.

Pay particular attention to the CIIC

code, recoverability code, and value as
these may have additional implications
if there are differences.
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MI05

Enter corrected counts

Click Save button

Run MI20 to verify differences

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MI20
Once differences are confirmed - You must conduct causative research before
posting a difference. By regulation, the criteria below requires adjustment documentation.

Units can utilize ME5A, ZMB59, and ZRRR as means to research items. More often than not,
this will lead users to other transaction codes.

IF causative research shows item was not properly consumed, though it was already used off
the stock, the unit can link the item back to the equipment number rather than accounting for
a loss.

• If material has CIIC 1-6, 8, 9, N, P, Q, R which requires investigation of loss per AR 15-6.
(AR 735-5 Para 13-3a(6)).
• If material has recoverability code of “D,” “F,” “H,” or “L.” which requires Financial
Investigation of Property Loss (FLIPL – DD Form 200). (AR 735-5 Para 13-3a(13)).
• Material with loss differences that meet a total value of greater than $1,000 per material.
(FLIPL – DD Form 200).
• If none of the above, but total inventory loss is greater than $5,000 (FLIPL – DD Form 200).
• If loss of expendables less than $5,000 per incident and does not include hand tools, SKO
components, or OCIE; the FLIPL Appointing Authority (BN CDR) can sign memorandum
authorizing the stock adjustment. (AR 735-5 14–20).
• Causative research will be conducted and documented for losses of controlled items,
small arms parts with a controlled item inventory code (CIIC) other than "U," and for any
other losses greater than$1,000 in extended line item value. (AR 710-2 2-23j)
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MI07

Once you have conducted

causative research and initiated
the accountability
documentation (15-6
investigation, FLIPL, Appointing
Authority memorandum), enter
MI07 and input the inventory
document number.
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MI07

On this page enter the

reason code for the
discrepancy i.e.

0344 - Maintain Physical

Inventory Gain (Movement type
701 - increasesinventory)

0370 - Maintain Physical

Inventory Loss (Movement type
702 - decreasesinventory)

When finished click Save button

to post.