SAP Fiori Processes & Forms

Navin P R & Team – HCM

April 2021

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 | Please read...

Let’s Start with the tasks…

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Agenda

What is Usecases And Live Demo Q&A

HCM Processes & Forms? Roadmap Documentation

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What is HCM Processes & Forms (P&F)?

Based on Based on Based on

Adobe Document Services WebDynpro ABAP SAP Fiori

New Framework released to convert existing Adobe & FPM forms to Fiori > Usable in S/4HANA & Business Suite
• A comprehensive framework to convert all paper based processes which contain one or more forms into digital format with
automated workflows​
• Capable of covering Personnel Administration (PA), Personnel Development (PD) and Personnel Time Management (PT) based
processes​with customer configured workflows
• Configurable as replacement to ESS scenarios which need approval step(s).
• Easy to implement, better UI experience, Accessibility Compliant

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HCM Processes & Forms on Fiori
Framework released in Year 2019 along with 2 applications
Start Process Application (For Employees / Managers / HR Administrators)

• Configured processes can be initiated

• Option to create “Draft” entries
• View process status, personalization of columns (order of columns, hiding, sorting etc. is possible)
• Possibility to add attachments and set up custom workflows for approval process
• Possibility to ‘Forward to expert’ / trigger Custom ‘User events’ / Add 'Comments’
SAP Fiori
• Multiple extension points and controller hooks Enabled

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HCM Processes & Forms on Fiori
Framework released in Year 2019 along with 2 applications
Process Inbox Application (For Employee / Manager / HR Administrator)

• Possibility to configure Forms using fields from Standard and custom Infotypes
• End user comments can be added into the forms
• Inbox integration to allow unified access to all workflow tasks
SAP Fiori
Enabled
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HCM Processes & Forms on Fiori

SAP Note: 2673872:

• Release information of Fiori Apps for HCM Processes and Forms
• Steps to become members of HCM P&F JAM Group
• JAM has access to SAP HCM Processes and Fiori Comprehensive Guide

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HCM Processes & Forms recent and future Features*
*Future Features are subject to change
Process Browser Enhancements

• Ability to show Adobe and FPM process instances

• Ability to show Fiori process instances

Digital Personnel File(DPF) will show Fiori Forms

Office integration support for attachments in DPF

Digital signature support in Fiori forms

Additional Processes and Forms to be shipped (Club membership etc.)

Add HTML Link control to the UI elements to navigate to external documentation

Display images in Fiori forms

SAP Fiori
Enabled
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 Usecases

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Use Cases in Live Demo

Sl No. Use Case Use Case Details

1 PA Process Address Change

2 PA Process with attachments Process Special Payment

3 PA Approval My Inbox

4 PD Process Delimit Position

5 PT Process Maintain Availability

6 PA Process with repeat structure Object on Loan (Time Constraint 3)

7 Custom infotype with multiple records Update Employee Record

8 Migrating from Adobe Process to Fiori Migrating from Adobe Process to Fiori Process with just minimal
Process configuration changes

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Usecase # 01
Address Change (PA Process)

Dr. Mary Smith is an employee of ABC Pvt. Ltd. Company and working as an IT
Professional. She needs to change her address details.

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 Usecase # 02
Manager driven PA Process

Dr. Peter Parker is a manager in ABC Pvt. Ltd. Company. He wants to give special
incentive to his team member John Walker for doing a great work. He launches “Special
Payment” process for John Walker and attaches appreciation email and comments to
support his request.

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 Usecase # 03
Manager driven PA Approval of Process

Mr. Mark Smith is the manager of Peter Parker in ABC Pvt. Ltd. He wants to check and
approve the special incentive request received for John Walker.

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 Usecase # 04
Delimit Position (PD Process)
Mr. Alex Roy is a HR Admin in ABC Pvt. Ltd. Company. There is a position in ABC Pvt.
Ltd which is vacant and he wants to delimit it.

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 Usecase # 05
Availability (PT Process)
Dr. Mary Smith is an employee of ABC Pvt. Ltd. Company and working as an IT
Professional. She has some personal work from 5 th April to 19th April and would only be
available for less than 40% capacity to work. She launches ‘Maintain Availability’ process
to update the same.

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 Usecase # 06
Object on loan (PA Process with the use of repeat structure)
ABC Pvt. Ltd. company provides books, clothing, tools and company id to its employees.
Employees can take these objects on loan for their project. Dr. Mary Smith would like to
take certain objects on loan for her next project.

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 Usecase # 07
Employee Record (Custom Infotype Process)

Dr. Mary Smith is an employee of ABC Pvt. Ltd. Company and working as an IT
Professional. She recently completed ‘Computer Science’ certification course and wants
to update her employee records.

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 Usecase # 08
Migrating from Adobe Process to Fiori Process
Migrating from Adobe Process to Fiori Process with just minimal configuration changes.

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 Live Demo

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 Q&A

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 Thank You
Navin P R
SAP HCM Product Manager
navin.p.r@sap.com

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 Appendix

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HCM Processes & Forms & Other Reference Information

Business Suite:
•Start Process App
•Process Inbox App

S/4 HANA
•Start Process App
•Process Inbox App

SAP Fiori App Library

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HCM Processes & Forms released so far
Sl. No. Process Name Process Detail

01 BIRTH_OF_CHILD_01_FIO BIRTH OF A CHILD (DE)

02 HRPAO_DELIMIT_POSITION_FIO Delimit Position

03 BIRTH_OF_CHILD_10_FIO BIRTH OF A CHILD (US)

Change Position's Business Attributes
04 CHANGE_POS_ATTR_FIO
Fiori

05 HIRE_01_FIO Hiring an Employee (DE) - Fiori

06 HRPAO_MOVE_POSITION_FIO Move Position

Some of them are
undergoing changes
07 HR_COPY_ORGUNIT_FIO Copy Organization Unit
and are expected to
08 HR_COPY_POSITION_FIO Copy Position with Organization Unit be updated in the
09 HR_DELETE_ORG_UNIT_FIO Delete Org Unit Support Pack that is
10 HR_MOVE_ORGUNIT_FIO Move Organization Unit
going to be built in
April 2021
11 HR_DELIMIT_ORGUNIT_FIO Delimit Organization Unit

12 HR_PA_XX_CHANGE_ADDRESS_FIO Change of Address

13 HR_PA_XX_CHANGE_WORKINGTIME_FIO Change in Working Time (XX)

14 HR_PA_XX_SPECIAL_PAYMENT_1_FIO Special Payment - 1(XX)

15 TERMINATION_FIO Termination (DE) Fiori

16 TERMINATION_US_FIO Termination (US)

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 The Best-Run Businesses
Make the World Run Better.

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