GANTT AND RACI

CHART
GROUP-9
GANTT CHART
AGENDA

• Introduction
• Key Elements
• Uses
• Gantt Chart Explanation
• Task Dependencies
• Resource Allocation
• Progress Tracking
• Conclusion
INTRODUCTION

A Gantt chart is a visual representation of a project

schedule that shows tasks, their start and end dates, and
their dependencies. It is a widely used tool in project
management for planning, tracking, and communicating
project timelines. Gantt charts are named after Henry L.
Gantt, who developed this type of chart in the 1910s
KEY ELEMENTS

1. Task Names: Each task or activity is listed on the left side of the chart.
2. Timeline: The horizontal axis of the chart represents time, often in days, weeks, or
months, depending on the project's scale.
3. Task Bars: These bars extend horizontally from the task name and indicate the task's start
and end dates. The length of the bar represents the task's duration.
4. Dependencies: Arrows or lines connecting tasks illustrate the relationships between
tasks, showing which tasks must be completed before others can start.
5. Milestones: Special symbols or markers represent important project milestones, which
are significant achievements or points of completion.
VARIOUS USES IN PROJECT MANAGEMENT

• Planning: Gantt charts help in creating a detailed project plan by outlining the sequence of tasks and
their expected timelines.
• Communication: They provide a visual way to communicate the project schedule to team members,
stakeholders, and clients.
• Tracking and Monitoring: Gantt charts allow project managers to track progress, identify delays, and
make adjustments as needed.
• Resource Management: They help in assigning and managing resources effectively by visualizing task
assignments.
• Risk Management: Gantt charts can help identify potential bottlenecks and conflicts early in the project
planning phase.
• Modern project management software often includes Gantt chart features, making it easier to create and
update Gantt charts as part of project planning and management.
GANTT CHART EXPLANATION

• Step 1: Prepare Your Data

• Step 2: Insert a Stacked Bar Chart
• Step 3: Format the Chart
• Step 4: Add Task Dependencies (Optional)
• Step 5: Customize Your Gantt Chart
• Step 6: Save and Share
GANTT CHART EXAMPLE
RACI CHART
 INTRODUCTION

A RACI CHART, also known as a responsibility assignment matrix,

is a tool used to define and clarify roles and responsibilities for
tasks or deliverables within a project or team.

RACI charts can be used for projects of all sizes, from small teams
working on a single task to large organizations with complex
projects involving multiple teams.

They are especially useful for projects with a high degree of

interdependence, where different teams need to work together to
achieve the overall goal.
RACI
RACI IS STAND FOR RESPONSIBLE, ACCOUNTABLE, CONSULTED AND INFORMED
ROLES AND RESPONSIBILITIES

RESPONSIBLE....."R"
• The "door" is the individuals who actually complete the
task
• The "doer" is responsible for action/implementation
• Responsibility can be shared.
ACCOUNTABLE...."A"
• The accountable person is the individual who is
ultimately answerable for the activity or decision.
• This includes yes or no authority and veto power.
• CONSULT......"C"
 The consult role as individual to be consulted prior to
a final decision or action.
 This is a predetermined need for two-way
communication. Input from the designated position is
required.
• INFORM..... "I"
 This is individual(s) who needs to be informed after a
decision or action is taken.
 They may be required to take action as a result of the
outcome.
 It is a one-way communication.
HOW TO MAKE A RACI CHART 14

All projects can benefit from the clear expectations provided by

using a RACI chart, but it’s especially helpful when managing
multiple resources or having task dependencies.

create a project using a RACI matrix example.

Let’s say you’re building an addition to your home. These three

steps will outline how you create a RACI matrix.
1. Identify Roles & Responsibilities
2. List Tasks, Deliverables and Milestones
3. Assign Tasks, Roles and Responsibilities
 15

STEPS TO CREATE RACI CHART

IDENTIFY ROLES & LIST TASKS, DELIVERABLES ASSIGN TASKS, ROLES
RESPONSIBILITIES AND MILESTONES AND RESPONSIBILITIES

Across the top of your RACI chart • have a thorough list of the tasks Under each person on the project team
• including milestones, and any decision- add the R (Responsible),
template, list the people involved in making processes to be listed in the far-left A (Accountable),
the project in column. C (Consulted) or
• client or homeowner • This includes tasks like reviewing the plans I (Informed),
by the architect, estimating the budget,
• architect getting permits, preparing the site and
depending on their relation to the tasks on
• project manager the left column.
doing any excavation that’s necessary.
• Contractor • You might have to lay a foundation, add
plinth beam and slab, masonry, flooring or
roofing, doors and windows, electrical and
plumbing, fixtures, etc.
AGENDA
When applying the RACI matrix to the construction of a house, it's important to assign roles and responsibilities based on the specific
tasks and stages involved in the construction process. Here's an example breakdown of how you could divide the RACI chart for
constructing a house:
1.Planning Phase:
1. Responsible: Architect
2. Accountable: Project Manager
3. Consulted: Structural Engineer, Client
4. Informed: Construction Team, Local Authorities
2.Design Phase:
1. Responsible: Design Team
2. Accountable: Architect
3. Consulted: Structural Engineer, Interior Designer, Client
4. Informed: Project Manager, Construction Team
3.Permitting and Regulatory Compliance:
1. Responsible: Project Manager
2. Accountable: Manager
3. Consulted: Architect, Legal Consultant
4. Informed: Construction Team, Local Authorities
4.Foundation and Structural Construction:
1. Responsible: Construction Team
2. Accountable: Project Manager
3. Consulted: Structural Engineer
4. Informed: Architect, Client
5.Building Construction:
5. Responsible: Construction Team
6. Accountable: Project Manager
7. Consulted: Architect, Structural Engineer
8. Informed: Interior Designer, Client
6.Electrical and Plumbing Installation:
9. Responsible: Subcontractors for electrical and plumbing
10. Accountable: Project Manager
11. Consulted: Construction Team
12. Informed: Architect, Client
7.Interior Finishing:
13. Responsible: Interior Designer, Construction Team
14. Accountable: Project Manager
15. Consulted: Architect, Client
16. Informed: Electrical and Plumbing Subcontractors
8.Final Inspection and Handover:
17. Responsible: Project Manager, Quality Assurance Team
18. Accountable: Manager
19. Consulted: Architect, Client
20. Informed: Construction Team, Regulatory Authorities
These are general examples and can vary depending on the size and complexity of the construction project. It's essential to
customize the RACI chart based on the specific requirements and stakeholders involved in the construction of the house.
ADVANTAGES AND
DISADVANTAGES OF GANTT
CHART
ADVANTAGES DISADVANTAGES

• Provides a high level overview • Time consuming

• Time Management
• Improves efficiency
• Better tracking
• Boosts productivity
• It makes complex information
manageable
• May become complex and
confusing
• Inflexibility
• Risk management limitations
• Not ideal for long term
planning
ADVANTAGES AND
DISADVANTAGES OF RACI
CHART
ADVANTAGES
• Clarity of roles and
responsibilities
• Accountability
• Resource allocation
• Project efficiency
• Risk reduction
• Training and onboarding
• Customization
19
DISADVANTAGES
• Simplicity Vs Complexity
• Resistance to change
• Lack of context
• Lack of flexibility
• Skill and experience
variability