Professional Documents
Culture Documents
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Introduction
- The Project Manager (PM) is the leader in project management and is responsible for: Initiating the project Planning the project Executing the project Closing-down the project - The main focus project management is to assure that system development projects meet user/customer expectations and are delivered within budget and time frame - Thus, project manager need certain skills
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- To take advantage of business opportunities Providing an innovative services to customers through creation of a new systems - To solve business problem Modifying the existing systems to be better; or Building a new systems
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Project Initiation
- First phase of project management, involves assessment of project scope, size, and complexity and establishment of project procedures to support subsequent activities - It involves several steps
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- It involves organizing an initial core of team members to assist in accomplishing the project initiation activities - At least one use representative and one member of IS development group
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relationship and stronger understanding about the customer can foster strong working-relationship between customer (example purchasing department) and IS development group. - Usually, a specific individual will be assigned as liaison between both groups
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- It defines the activities required to organize the initiation team while it is working to define the real scope of the project - For example, ask the customer about his business requirement that need to be translated into written project request It involves collection, analysis, - organization, and transformation of a lot of information - This lead to the creation of Systems Service Request
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An online or hardcopy repository of all project correspondence, inputs, outputs, deliverables, procedures, and standards Used as a primary communications medium for the project team
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- It is a short (one page) high-level document prepared by both parties to formally to announce the establishment of the project and to briefly describe its objectives, key assumptions, and stakeholders - It is useful communication tool and to announce to the organization that a particular project has been chosen for development
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What next?
- Before moving to the next phase, the initiation project need to be reviewed in meeting attended by management, userowner/customer, and project members - Any changes or modification? Satisfy? Revisit the initiation project, if needed before moving to next phase
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Project Planning
- Second phase of project management - It involves defining clear, discrete activities, and the work needed to complete each activity within a single project - It involve assumption about availability such as hardware, software and personnel
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Project initiation does not include detailed plans for entire project
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What problem or opportunity does the project address? What are the quantifiable results to be achieved? What needs to be done? How will success be measured? How will we know when we are finished?
Identify and document general alternative solutions for the current problem, assess the feasibility for each solution
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- It is critical activities in this phase - Work breakdown structure (WBS) is done to define the needed tasks to be taken and their sequences in the activities - It may can be executed concurrently - Each task will produce a deliverable to another task - A Gantt Chart is an example tool that can display the breakdown tasks, using the MS Project - It shows the duration of task and its predecessors - Other tool such as Network diagram it shows the tasks and its relationship with another task
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- Based on the information on WBS (time and detail task), and the cost estimation, the project manager can prepare the preliminary schedule for the whole project (when to start and when to end)
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- To outline the communication procedures among the management, project team member, and the customer - When to meet? What the outcome of the meeting? Who will take the action? What is the deliverable? How useful the deliverable?
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- A preliminary budget will be prepared to justify the benefits - Simple cost-benefit analysis will be performed - ROI and cash flow analysis
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- This documents outlines work will be performed and clearly describes what the project will deliver - It is useful to ensure everybody have a clear understanding of the intended project size, duration and outcomes
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- It provides an estimate of entire projects tasks and resources requirement, including risks analysis, scheduling etc - It is used to guide the next project phasethe execution of project development
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The major deliverable from the project initiation and planning phases, this document contains estimates of scope, benefits, schedules, costs, risks, and resource requirements BPP is updated throughout project execution and closedown
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Project Execution
- Third phase of project management, involving putting the plans (BPP) created in the previous phases into action, and monitoring actual progress against the BPP
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- Project manager is responsible to oversee the execution of the baseline project plan - He is
Initiating the execution of the project activities,
acquiring and assigning the resources, orientating and training new team members, keeping on the schedule, and assuring the quality of project deliverable
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- Monitoring involves
Adjusting the budget and time if necessary Evaluating and appraising team members, Providing feedback to employees supervisor
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- Project manager should manage the changes properly - Changes occurred due to unpredictable event or beyond the project manager control - Rescheduling the Gantt chart
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- Communicate the project status about Work result: what had been done Project plan: what next to be done
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Project Closedown
- Final phase of the project management process, focusing on bringing the project to an end - Two way to terminate the project:
Natural: when all requirements are met Unnatural: project is stopped before completion
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