Academic Advising Series

Probation: Concept and Calculation

Prepared and Presented By Duhai Alshukaili
Acting HoD, ARD

Content
Concept of Academic Probation

Calculating GPA

Ibri College of Technology 2011/2012

What is Academic Probation?

Probation is a status that a student is placed into

to indicate the poor performance of the student in the last academic semester(s).
Students are placed under academic probation if

their semester GPA falls below 2.0 (Article 51)

Getting a semester GPA below 2.0 in the summer

semester does not place the student under academic probation.

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How can a student clear probation?

Under probation students register at most 12

credit hours (4 subjects) in a normal semester, or 6 credit hours (2 subjects) in a summer semester. (Article 51, M.D 339/2007).
The student has to achieve a cumulative GPA of

2.0 or more to clear probation (first, second, and third) assuming that his semester GPA is not below 2.0 in the following semester after being placed under probation. (Article 52).
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How can a student clear probation?

The Advisor can recommend a lower load to the

student.
The student has to repeat failed subjects or

subjects with low grades.

Ibri College of Technology 2011/2012

How many probations?

A student is allowed to study under probation for

two consecutive semesters. Failing to obtain a cumulative GPA of 2.0 at the end of the following semester after having already been under academic probation will cause the dismissal of the student. (Articles 52 & 72). Upon College Council approval, a student is allowed to study in third academic probation. (Article 52, M.D 17/2012).

Ibri College of Technology 2011/2012

Calculating GPA (Grade Point Average)

GPA is calculated using a Grade Scale out of 4

points that is given to a every mark according to the following: Grade Mark out of 100 Points
A
AB+ B

90-100
85-89 80-84 76-79

4.0
3.7 3.3 3.0

BC+ C CD F
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73-75
70-72 67-69 60-66 55-59 54 & less

2.7
2.3 2.0 1.7 1.0 0.0

GPA Formula

Total sum of Grade Points times Course Credits divided by sum of Total Course Credit Hours

Ibri College of Technology 2011/2012

Transcript abbreviations*
(N): Student did not obtain grade because of

substitution of grades (NC): Course not accredited in study program, thus not calculated in the GPA. (W): Student withdrew from the course (TR): Course transferred from another educational institution. Credit hours have been added up, but not the cumulative grade
* Article 49

Ibri College of Technology 2011/2012

Semester vs. Cumulative GPA

A Semester GPA is the average of the subject the

student studied during a single semester. It is calculated the same way a Cumulative GPA is calculated. (Article 64) A Cumulative GPA is the average of the subjects the student studied up to date. (Article 65). Cumulative GPA is calculated for each level separately. (Article 66).

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Calculating the GPA

When studying a subject for the second time, the

old mark is replaced by the new mark whether the old mark is greater or less than the new mark. (Article 53). When a studying a subject for the third time or more, the second attempt and any attempt that follows is calculated in the GPA. The student can repeat a subject where he/she obtained a passing grade of (C) or less with a maximum of three subjects (9 credit hours) per level. (Article 53, M.D 17/2012).
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Important Notes
The Student can not graduate with a GPA of less

than 2.0 Students who started Post Foundation on Jan 2011 and afterwards will move to Higher Diploma based on the GPA of Diploma Years (1 & 2). Students who started Post Foundation before Jan 2011 will move to Higher Diploma based on the GPA of Diploma Year 2 only.

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Solved Example 1
Course No PHIL2200 BAFI2109 BAMG2111 BAAC2100 Course Name Formal Logic Financial Management Entrepreneurship Principles of Accounting 2 Credit Hours 3 3 3 3 Grade CC C+ B+ Point s 1.7 2 2.3 3.3 Note Result P P P P

Grade CC C+ B+

Points

Total GPA

Calculating the GPA Credit Hours Points X Credit Hours 1.7 3 2 3 2.3 3 3.3 3 12 2.33

5.1 6 6.9 9.9 27.9

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Ibri College of Technology 2011/2012

Solved Example 1
Course No Course Name Credit Hours Grade Point s Note Result 2009 2010 Sem 2 ITSE1100 ENTW1100 BAMG1100 BAMA1101 BAAC1101 Information Systems Multimedia Technical Writing I Introduction to Business Business Mathematics Principles of Accounting 3 3 3 3 3 AA F AB3.7 4 0 3.7 2.7 N P P F P P

2009 2010 Sem III ENTW1200 BAMG1100 Technical Writing II Introduction to Business 3 3 C A 2 4 R P P

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Ibri College of Technology 2011/2012

Solved Example 2
Calculating the GPA Grade AA F ABSem GPA: C A Total Sem GPA:
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Points 3.7 4 0 3.7 2.7 Total

Credit Hours 3 3 3 3 3 15 3 3 6

Points X Credit Hours 11.1 12 0 11.1 8.1 42.3 2.82 6 12 18 3.35

Sem II

Summer

2.82 Cum GPA: 2 4 3 Cum GPA:

Exercises

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19/11/2011

For any questions please visit Ibri CT page on Facebook

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Questions Time

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