Idea Presentation Round

Project category:
Application ID: TPC013 Theme:
Software

Project Title : MSBTE Result Analysis System

10/10/2025 1
 Overview of Idea

•Automate the extraction, analysis, and management of student result data

•User-friendly interface for uploading, processing, and downloading

•Analyzed results in an excel format

10/10/2025 2
 Problem Statement

1. Manual Data Entry Challenges – Educational institutions often rely on manual entry of student results from
mark sheets, which is time-consuming and prone to errors.

2. Lack of Automation:– Existing systems may not automate the extraction and analysis of data from PDF mark
sheets, leading to inefficiencies.

3. Data Organization Issues– Without a structured system, managing and analyzing student results becomes
difficult, especially for large datasets.

4. Result Classification– Manually classifying students into categories (e.g., PASS, FAIL, FIRST CLASS) based
on percentages is tedious and error-prone.

5. Limited Accessibility– Traditional systems may not provide an easy way to export or share analyzed data in a
user-friendly format like Excel.

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Proposed Solution

Existing Solution

1. Overview of the Solution .

• A Flask-based web application for automatic extraction of marks from MSBTE mark sheets (PDFs).

• Provides a user-friendly interface for file uploads and result downloads.

2. Key Features

• Automated Text Extraction: Extracts student details and marks from PDF mark sheets.

• Data Processing & Storage: Cleans and organizes extracted data in a structured format (Excel/CSV).

• Web-Based Interface: Users can upload PDF files and receive extracted data in seconds.

• Error Handling & Logging: Ensures smooth processing and records errors for debugging. 4
 Proposed Solution

3. Workflow

Step 1: User uploads an MSBTE marksheet (PDF).

Step 2: The system extracts text and applies pattern matching (Regex) to fetch student details.

Step 3: Data is processed using Pandas to structure it into a readable format.

Step 4: The extracted information is displayed on the web interface and can be downloaded as
CSV/Excel.
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Technical Design

Methodology and process for

implementation

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 Engineering Design

Programming Languages & Frameworks Used

•Python – The core programming language for backend logic.
•Flask – A lightweight Python web framework used for server-side development.
•HTML & CSS – For structuring and styling the frontend user interface.
•JavaScript – Adds interactivity and enhances user experience.

Main Python Module:-

1. os – Used for handling file paths and directory operations.
2. re – Used for regular expressions, likely to extract specific patterns (like roll numbers, names,
or marks) from the extracted text.
3. pandas – Used for handling structured data, such as storing extracted marks in a DataFrame
for analysis or exporting to CSV/Excel
4. logging – Used to track events and errors during execution, helping in debugging.

Database Management
Ms excel : store the result of student in table format
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Impact and Conclusion

Impact of the
solution
✅ Automation & Efficiency – Reduces the workload of teachers and administrators by
automating result calculation, report generation, and performance tracking.

✅ Accurate & Error-Free Results – Eliminates human errors in grading, ensuring accurate
student assessments and reliable academic records.

✅ Data-Driven Decision Making – Provides performance analytics and insights to help

educators identify trends, track student progress, and improve teaching methods
.
✅ Cost Reduction – Saves money by eliminating paper-based result processing, reducing
administrative expenses related to printing and manual record-keeping.

✅ Scalability for Large Institutions – The system can handle thousands of students,
making it ideal for schools, colleges, universities, and online education platforms.
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 Specific areas of application

areas of application
•Schools, Colleges, and Universities – Automates result processing, grading, and report generation, reducing
manual effort and ensuring accuracy in academic institutions.

•Education Boards & Examination Authorities – Helps manage large-scale result processing for board exams,
ensuring efficient and error-free assessment distribution.

•Online Learning & E-Learning Platforms – Tracks student progress in virtual courses, providing personalized
performance analytics and feedback.

•Corporate Training & Skill Development Centers – Assists companies and training institutes in evaluating
employee learning outcomes and certification assessments.

•Scholarship & Student Performance Evaluation Programs – Identifies high-performing students for merit-based
scholarships and academic excellence awards.

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 Conclusion

The Student Result Analysis and Management System is a transformative solution for colleges, enhancing
efficiency in academic result processing and student performance tracking. By automating grading, report
generation, and analytics, the system reduces administrative workload, minimizes human errors, and ensures
timely access to results.

Furthermore, the system’s paperless approach supports sustainability efforts, reducing dependency on printed
reports and manual documentation. By integrating modern technologies like cloud storage, AI-driven analytics, and
mobile accessibility, this system ensures scalability and future readiness for colleges adapting to digital
transformation.

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