Data Structures Standard Diagrams

PMI2 Phase I Design Overview

Programmatic Hierarchy represents Projects managed by the Mission Directorates and consists of the following elements:
Appropriation Mission Theme Program Project Project by Center WBS Lower Levels

Institutional Hierarchy represents projects under Corporate G&A, Working Capital Fund (WCF), Institutional Investment (CoF & ECR), Agency Service Pools, Agency Fee for Services, Center Service Pools, and Center G&A. The hierarchy consist of the following elements:
Appropriation Mission Equivalent Theme Equivalent Program Equivalent Project Equivalent Project Equivalent by Center WBS Lower Levels

Page 2

PMI2 Phase I Design Overview

MdM
(Meta Data Manager) Project Manager registers Technical WBS Structure

1. Interface to SAP for Master Data Load (Funds Centers, Project WBS, Derivation Rules) 2. New Funds Distribution Process

SAP

AGENCY LEVEL (OCFO) Appropiation, Appropriation Transfer, Apportionment, Program

PROGRAM LEVEL (Misson Directorate) Project, Project by Center

CENTER LEVEL (Perfomring Center) Project by Center by Committment Item (Labor, Travel, All Other, Pool Transfers)

5. Reporting Impacts (BW and R/3)

3. New Project WBS Hierarchy representing Technical WBS to Level 7

Project Mgmt 100001.01

Project A 100001

4. Downstream Cost Collection Impacts

Purchasing Documents (PR and POs)
S&MA 100001.03

6. Existing Interface Impacts Labor

Systems Eng 100001.02

Cost (CCR, Straightline, Misc, Assessment Cycles)

Accounts Payable and Accounts Receivable

Travel

Version 3 last updated 7/19/05

Page 3

New NSM Funds Center Hierarchy

Level 1

1NASA

Level 2

MISSION

THEME

PROGRAM

PROJECT

LABOR POOLS

CENTER G&A THEME EQUIVELENT

Level 3

PROJECT BY CENTER

LABOR POOLS BY CENTER

CENTER G&A THEME EQUIVELENT BY CENTER

Version 2 last updated 7/27/05

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AWCS (PY05) to NSM (PY06) Structure Comparison

FC= Funds Center
Space Operations Rept Mission: SOMD FC

FC Space Shuttle Ground Ops UPN: 374

Space Shuttle FC Program Integration UPN: 377

Rept Space Shuttle Theme: FC SSP

Rept FC = Funds Center for reporting purposes only WBS = Work Breakdown Structure

Space Shuttle Flight FC Hardware UPN: 376

FC Space Shuttle Program: 538A

Space Shuttle Main FC Engine (SSME) MSFC: 62-376-20 External Tank MSFC: 62-376-10 FC

FC Reusable Solid Rocket Motor (RSRM) MSFC: 62376-50 Solid Rocket Booster FC (SRB) MSFC: 62-376-60

FC SS Main Engine (SSME) Project: 522094 External Tank Project: FC 524238

FC Reusable Solid Rocket Motor (RSRM) Project: 522632

FC Solid Rocket Booster (SRB) Project: 522632

WBS External Tank Production MSFC: 62-376-10-10 WBS External Tank Test Analysis MSFC: 62-376-10-15 WBS External Tank Plant Operations MSFC: 62-376-10-18

External Tank MSFC: 62-524238

FC

WBS External Tank Project Mgmt Task 1 MSFC: 524238.01.01 WBS External Tank System Eng Task 1 MSFC: 524238.02.01 WBS External Tank S&MA Task 1 MSFC: 524238.03.01 Version 4 last updated 7/5/05
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Summary of NSM Data Elements

NSM Data Elements
Appropriation
Mission / Mission Equivalent Theme / Theme Equivalent Program / Program Equivalent Direct Programmatic Project Institutional Project Equivalent

SAP Data Elements

Fund
Funds Center

Nomenclature
3-digit Appropriation Type, 2-digit Year of Availability, 4-digit Program Year, 1-digit Fund Type
4-digit smart coded alphanumeric

Nomenclature Example
Fund: EXCX22006D
Reporting Fund Center: ESMD

Funds Center

2-4 digit smart coded alphanumeric (use existing value when applicable) 4-digit random alphanumeric with at least one alpha

Reporting Fund Center: CONS

Funds Center

Fund Center: 987A

Functional Area

Functional Area: 987A

Project Definition / Project WBS Funds Center

6-digit random numeric number with 3-digit per WBS level (include period delimiter) Up to 7 levels

Project Definition: 379041 WBS: 379041.02.03.04.05.06.07 Funds Center: 379041 Funds Center by Center: 62-379041

Project Definition / Project WBS Funds Center

6-digit random numeric number with 3-digit per WBS level (include period delimiter) Up to 7 levels

Project. Definition: 987654

WBS: 987654.01.03.04.05.06.07
Funds Center: 987654 Funds Center by Center: 51-987654

Reimbursable Project

Project Definition / Project WBS Funds Center

6-digit random numeric number (different from Benefiting Project) with 3-digit (including period delimiter), 4-digit numeric Customer Purchase Order plus 2-digit numeric Fund designation at WBS 2 - 4

Project Definition: 249031 WBS: 249031.01.9876.03 Funds Center: 249031 Funds Center by Center: 22-249031

Funds Center Budgeting Object Reporting Funds Center No Budget Distribution, but exists as Funds Center in SAP for Reporting roll-up

Project Definition Project Summary Level Project WBS Cost Object Version 4 last updated 7/05/05 Fund Appropriation by Program Year Page 6 Functional Area Budgeting Object equal to NASA Program

M3 Mapping in SAP
Funds Center Reporting only Funds Center Reporting only

Funds Center & Functional Area

Funds Center, Project Definition, & Project WBS 1

Version 2 last updated 7/5/05

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NSM in SAP Programmatic Budget Structure

Fund Center

1NASA
(by Appropriation)

Funds Distribution

Commitment, Obligation, Cost, and Disbursement

MISSION Budget structure resides in two modules and is linked together at the funds control level through the use of derivation rules

THEME PROGRAM PROJECT

PROJECT BY CENTER Project Definition = PRJ DEF Work Breakdown Structure = WBS

PROJ DEF /WBS 1

PROJECT

WBS Level X TECHNICAL WBS X BY CENTER

Center Posting Level

Distribution of Resource Authority

Reporting rollup of actuals

X represents the lowest level of the structure

Version 2 last updated 6/26/05
Page 8

AWCS (PY05) to NSM (PY06) Programmatic Budget Distribution Comparison

PY05 and Prior PY06 Going Forward

NASA

1NASA

NASA Forms 506 and 506A and Process needs to be reworked to accommodate PY06 Budget Distribution Process

Program UPN (506)

Project

UPN or UPNSubSys by Center (506A)

Project by Center

Version 2 last updated 6/26/05

Page 9

Funds Distribution Overview

SAP
Appropriation (APPR)

SGL Account Sender

SGL Account Receiver

DR4119.0000 CR4450.0000 DR1010.5000 CR3101.0000

Appropriation Transfer (ACTU)

DR4450.0000 CR4170.1000 CR1010.5000 DR3103.0000

CR4450.0000 DR4170.1000 DR1010.5000 CR3102.0000 CR4510.0000 DR1010.5000 CR3101.0000 DR4170.1000 CR4610.0000 DR1010.5000 CR3101.0000 DR4170.2000 CR4610.0000 DR1010.5000 CR3101.0000 DR4170.2000

Apportionment (APPO)

DR4450.0000 CR1010.5000 DR3101.0000 CR4170.1000

Program (AUTH)

DR4510.0000 CR1010.5000 DR3101.0000 CR4170.2000

Project Project by Center

DR4610.0000 CR1010.5000 DR3101.0000 CR4170.2000

Version 3 last updated 7/19/05Page 10

NSM Budget Distribution Project by Center (Funds Control Level)

Programmatic Appropriation Transfer

Appropriation

Apportionment

Institutional OCFO performs budget distribution steps:

Programmatic: Appropriation to Program OCFO
Inst. Invest.

Theme Equivalent
Corp G&A

Center G&A Funds ControlLevel Theme Equivalent by Center

Mission Directorates perform budget distribution steps:

Programmatic: Program t o Project by Center; Corp G&A, Inst Investment transfers; Project to Agency Service Pool Project Equivalent; Project to Agency Fee for Services Project Equivalent; Institutional: Corp G&A and Inst Invest Theme Equivalent to Project Equivalent by Center Mission

Program

Program Equivalent

Agency Service Pool

Project

Agency Fee for Services Center G&A

Project Equivalent

Centers perform budget distribution steps:

Programmatic: Project by Center to Travel and Procurement Committment Items; Labor Pool, Service Pools, and Center G&A transfers Institutional: Corp G&A, Service Pool, Center G&A, Inst Invest, Agency Fee for Services, and Agency Service Pool to Travel and Procurement Committment Items; Labor Pool and Other Service Pool transfers Center

Projectby Center

Service Pools

Project Equivalentby Center

LaborPool
2000 Travel Allothers Procmnts

Corp G&A, Inst Invest, Service Pool, Agency Service Pool, AFS Funds ControlLevel Project Equivalent by Center

Labor Pool by Center

2000 Travel

Allothers Procmnts

Labor

Labor

Version 5 last updated 7/26/05 Page 11

Programmatic Direct Example

01
Level 1

Project A 123456

Authorizing Center attribute = 55 (JPL)

Project A 01 Safety & Miss. Assur. (S&MA) 123456.03 Project A 01 Deep Space S&MA 123456.03.01
Project A 62 MSFC Deep Space S&MA 123456.03.01.01 Project A 21 ARC Deep Space S&MA 123456.03.01.02

Level 2

Project A 01 Proj Mgmt 123456.01 Project A 01 Proj Mgmt Staff 123456.01.01

55 Project A JPL Proj Mgmt Acct Staff 123456.01.01.01

Project A 01 System Eng 123456.02 Project A 01 System Eng Mgmt 123456.02.01

Project A 55 JPL System A Engineer Mgmt 123456.02.01.01

Level 3

Project A 01 Proj Mgmt Assurance 123456.01.02

Project A 01 Space Vehicle System Assurance 123456.01.02.01 Project A 01 Space Vehicle System Assurance Mgmt 123456.01.02.01.01

Project A 01 System Eng Deploy 123456.02.02

Project A 55 JPL Ground Data Syst Deployment 123456.02.02.01

Project A Reactor S&MA 123456.03.02

Project A 55 JPL Deep Space S&MA 123456.03.01.03

01

Level 4

Level 5

Level 6

55 Project A JPL Space Vehicle Syst Assurance Mgmt 123456.01.02.01.01.01

62 Project A MSFC Space Vehicle Syst Assurance Mgmt 123456.01.02.01.01.02

Project A

21

ARC Space Vehicle Syst Assurance Mgmt 123456.01.02.01.01.03

NOTE: - Level represents SAP Level and Technical WBS Level - Design will accommodate up to Level 7 of Technical WBS (only Level 6 is shown in this example) - Performing Center = Business Area (AIN) shown in upper right-hand corner of WBS box (01 = Agency)

EX: 123456.02.03.04.05.06.07
Project WBS 2 WBS 3-7
Version 1 last updated 6/13/05 Page 12

Project WBS to Funds Center Relationship

Project WBS
01
Level 1

Funds Center

Project A 123456

Level 2

01 Project A Proj Mgmt 123456.01 Project A 01 Proj Mgmt Staff 123456.01.01

Project A 55 JPL Proj Mgmt Acct Staff 123456.01.01.01

Level 3

Project A 01 Proj Mgmt Assurance 123456.01.02

Project A 01 Space Vehicle System Assurance 123456.01.02.01

Project A Proj Mgmt 55-123456

55

A WBS can not be used in combination with a Center attribute in funds control and posting of Commitments, Obligations, Costs and Disbursements. In this example, in order to report total Space Vehicle Syst Assurance costs across JPL, MSFC, and ARC, Level 6 WBSs will roll-up to Level 5 of WBS structure
Version 1 last updated 6/13/05 Page 13

Level 4

Project A 62 Proj Mgmt 62-123456

Level 5

01 Project A Space Vehicle System Assurance Mgmt 123456.01.02.01.01 55 62 21

Project A 21 Proj Mgmt 21-123456

Level 6

Project A JPL Space Vehicle Syst Assurance Mgmt 123456.01.02.01.01.01

Project A MSFC Space Vehicle Syst Assurance Mgmt 123456.01.02.01.01.02

Project A ARC Space Vehicle Syst Assurance Mgmt 123456.01.02.01.01.03

Service Pool WBS Example

Level 1 (SubPool)

Facility Services 344100

Level 2

ARC Facility Services 344100.01

DFRC Facility Services 344100.02

GRC Facility Services 344100.03

GSFC Facility Services 344100.04

JSC Facility Services 344100.05

KSC Facility Services 344100.06

LARC Facility Services 344100.07

MSFC Facility Services 344100.08

SSC Facility Services 344100.09

Levels 3-7

ARC CenterDefined 344100.01.XX

DFRC CenterDefined 344100.02.XX

GRC CenterDefined 344100.03.XX

GSFC CenterDefined 344100.04.XX

JSC CenterDefined 344100.05.XX

KSC CenterDefined 344100.06.XX

LARC CenterDefined 344100.07.XX

MSFC CenterDefined 344100.08.XX

SSC CenterDefined 344100.09.XX

- Service Pool Project Equivalent represents Sub-Pool - Center level is a sample representation subject to change

Version 1 last updated 6/13/05 Page 14

Center G&A WBS Example

Institutional Admin 992858

Level 1

Level 2

Office of CFO 992858.01

Level 3

ARC CFO 992858.01.01

DFRC CFO 992858.01.02

GRC CFO 992858.01.03

GSFC CFO 992858.01.04

JSC CFO 992858.01.05

KSC CFO 992858.01.06

LARC CFO 992858.01.07

MSFC CFO 992858.01.08

SSC CFO 992858.01.09

Levels 4-7

ARC Center-Defined 992858.01.01.XX

DFRC Center-Defined 992858.01.02.XX

GRC Center-Defined 992858.01.03.XX

GSFC Center-Defined 992858.01.04.XX

JSC Center-Defined 992858.01.05.XX

KSC Center-Defined 992858.01.06.XX

LARC Center-Defined 992858.01.07.XX

MSFC Center-Defined 992858.01.08.XX

SSC Center-Defined 992858.01.09.XX

Center level is a sample representation subject to change

Version 1 last updated 6/13/05

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Reimbursable Example
External Tank Reimbursable 246879

Level 1

Level 2

MSFC External Tank Reimbursable 246879.01

KSC External Tank Reimbursable 246879.02

SSC External Tank Reimbursable 246879.03

Level 3

MSFC External Tank Reimbursable Task 1 246879.01.01

KSC External Tank Reimbursable Customer Y 246879.02.4321.01

SSC External Tank Reimbursable Task 1 246879.03.01

Level 4

MSFC External Tank Reimbursable Task 1.1 246879.01.01.01

SSC External Tank Reimbursable Task 1 Customer Z 246879.03.01.2468.01

Level 4 + Customer Order & Fund

MSFC External Tank Reimbursable Task 1.1 Customer X 246879.01.01.01.1234.01

-Reimbursables must represent WBS with Customer Purchase Order and Fund Identifier at lowest level - Level 4 is the lowest level Technical WBS possible for Reimbursables
Version 2 last updated 6/15/05 Page 16

Working Capital Fund - SEWP Example

SEWP 991564

Level 1

Level 2

SEWP Operations 991564.01

SEWP Customers 991564.02

Levels 3

SEWP Operations Task 1 991564.01.01

SEWP Northrup Grumman 991564.02.7207.01

SEWP GTSI 991564.02.7208.01

SEWP DLT Solutions 991564.02.7209.01

Levels 4-7

SEWP Operations Sub-Tasks 991564.01.01.XX

- Level 7 is the lowest level Technical WBS possible for Operations-side of SEWP - Working Capital Fund must represent Reimbursable WBS with Customer Purchase Order and Fund Identifier at lowest level for Customer billing - Business Area = 51 (GSFC) for all SEWP WBS
Version 1 last updated 6/13/05 Page 17

Derivation Rule Change Add Business Area

PY05 and Prior Funds
Use existing rule: Derive Funds Center from WBS, Cost Element, and Fund

PY06 Funds
Use new rule: Derive Funds Center from WBS, Business Area, Cost Element, and Fund Allows for same WBS range to be used for each Center

WBS Range

Business Area added

Version 1 last updated 6/28/05 Page 18

Back-Up

Transition Plan Assumptions

No PMI2 activity in SAP will occur prior to FY2005 close to ensure no impact to FY2005 Financial Statements Program Year 2006 funding will be executed in NSM Structure No retroactive changes to existing structures (no conversion) If Program Year 2005 and prior funds are committed and/or obligated as of Sept 30, 2005, the open documents will stay in current account assignment structure If Program Year 2005 and prior funds are obligated in FY06, the obligation will be posted against the original account assignment structure that the commitment was posted to

Existing Projects will have two budget structures to manage, execute, and report (PY2005 structure and PY2006 structure)
Carry-forward of residual Budget and Open Items will be performed on PY2005 or prior account assignment structure

Page 20

NSM Budget Distribution Project WBS 2 by Center (optional Funds Control Level)
Project

If Project WBS 2 by Center is chosen level of Funds Distribution: - Must transfer budget to Labor, Travel, Proc, Cntr G&A and Pools from Project WBS 2 by Center - Each Center within Project must use Project WBS 2 by Center (standard across Project) - In this example, 7 budget transfers if Project by Center vs. 32 budget transfers for Project WBS 2 by Center (per Center)

MSFC
Programmatic Institutional Programmatic

KSC
Institutional

Project by Center

Center G&A Theme Equivalent Service Pool A Project Equivalent (Sub-Pool) Service Pool B Project Equivalent (Sub-Pool)

Project by Center

Center G&A Theme Equivalent Service Pool A Project Equivalent (Sub-Pool) Service Pool B Project Equivalent (Sub-Pool)

Project WBS 2 by Center

Project WBS 2 by Center

2000 Travel

Allothers Procmnts

2000 Travel

Allothers Procmnts

Project WBS 2 by Center

Project WBS 2 by Center

2000 Travel

Allothers Procmnts

Project WBS 2 by Center

Service Pool C Project Equivalent (Sub-Pool)

2000 Travel

Allothers Procmnts

Project WBS 2 by Center

Service Pool C Project Equivalent (Sub-Pool)

2000 Travel

Allothers Procmnts

Labor Pool

2000 Travel

Allothers Procmnts

Labor Pool

Project WBS 2 by Center

Labor Pool by Center

Project WBS 2 by Center

Labor Pool by Center

2000 Travel

Allothers Procmnts

2000 Travel

Allothers Procmnts

Page Per OCFO decision on 6/7/05, optional WBS Level 2 will not be used for PY06 funding

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