CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL JULY 23, 2012

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street July 23, 2012 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Yamauchi, Placido, Ayala, Messina Led by Mayor Messina

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M12-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): Property: 1000 & 1100 South Meridian Avenue, Negotiating parties: The Charles Company and City Manager Julio J. Fuentes & Interim Director of Development Services Swink, Under Negotiation: Instruction to negotiators will concern price, terms of payment or both. Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(a): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(b): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(c): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): 2 7-23-12

Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association.

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required.

CEREMONIAL 1. PROCLAMATION F2M12-3 Ratify the action of Mayor Messina in proclaiming the month of July, 2012, as PARKS MAKE LIFE BETTER MONTH in Alhambra. Mayor Messina will present the proclamation to Director of Community Services Jarvis.

PRESENTATION 2. STRATEGIC PLAN UPDATE F2M11-36 On May 9, 2012, the City Council and Executive Staff met to review the current threeyear goals (2011-2014) and six-month objectives to implement the Citys strategic plan. Approximately every six months, the City Council and Executive Staff meet to update the objectives. During the strategic planning process, it was determined that staff will review the progress of the goals and objectives and present to the City Council the status on a monthly basis. Recommended Action: presented this evening Council receive and order filed the informational report

CONSENT AGENDA (Item Nos. 3 14) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 3. ADOPTION OF THE CALIFORNIA PARKS & RECREATION SOCIETYS BUILDING THE BRAND INITIATIVE: PARKS MAKE LIFE BETTER F2M12-44, M2M12-91 Staff requests that, in addition to proclaiming July as Parks Make Life Better Month in the City of Alhambra, the City Council adopt the California Parks and Recreation Societys Building the Brand Initiative: Parks Make Life Better and authorize the City Manager or his designee to execute the California Parks and Recreation Society Logo Use Agreement. 3 7-23-12

Recommended Action: City Council adopt the California Parks and Recreation branding initiative which raises awareness of the benefits of parks and recreation as an essential community service; and, authorize the City Manager or his designee to execute the Logo Use Agreement with the California Parks and Recreation Society. (M2M12-91)

4.

NOTICE OF COMPLETION: PURCHASE & INSTALLATION OF BACK-UP GENERATOR & AUTOMATIC TRANSFER SWITCH AT SEWER LIFT STATION NO. 4 F2M11-62, C2M12-7, M2M12-84 Staff requests that the City Council accept as complete the purchase and installation of a back-up generator and automatic transfer switch at Sewer Lift Station No. 4. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications. There were no change orders issued for the project and the contract was completed for $41,000. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorders Office. Recommended Action: City Council accept as complete the contract with Gammill Electric Inc. for the purchase and installation of a back-up generator and automatic transfer switch at Sewer Lift Station No. 4 in the amount of $41,000; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 10% retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-84)

5.

NOTICE OF COMPLETION: UTILITIES DEPARTMENT SEWER REPAIR PROJECT AT VARIOUS LOCATIONS F2M11-64, C2M12-11, M2M12-85 Staff requests that the City Council accept as complete the Sewer Repair Project at Various Locations. There was one change order issued for this project which resulted in a net increase of $5,452.01 and the contract was completed for $188,652.01.This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorders Office. Recommended Action: City Council accept as complete the contract with T.A. Rivard Inc. (C2M12-11) for the Sewer Repair Project Various Locations in the amount of $188,652.01; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 10% retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-85)

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6.

APPROPRIATE ADDITIONAL FUNDS IN FY 2012-2013 BUDGET: PURCHASE & INSTALLATION OF REPLACEMENT CHEMICAL CONTROLLERS AT GRANADA PARK SWIM COMPLEX F2M12-17, M2M12-86 Staff requests that the City Council appropriate additional funds for the purchase and installation of chemical controllers at the Granada Park Swim Complex. The two chemical controllers, one each for the lesson and competition tanks, installed in 1997 as part of the original equipment at the Granada Park Swim Complex, have failed. The estimated total cost for the purchase and installation of replacement controllers is $10,011. Staff is requesting that a portion of the funds needed, $2,511.00, be appropriated to the FY 2012-2013 Budget. The cost for this project is eligible for 100% reimbursement by Proposition A funds. Recommended Action: City Council appropriate an additional $2,511.00 in the FY 2012-2013 Budget, Various Capital Outlay (account 101.60.6220.98010), for the purchase and installation of two replacement chemical controllers at the Granada Park Swim Complex; and, increase the revenue portion of the Budget, account 101.60.42241County of Los Angeles Proposition A, to accept the additional $2,511.00 reimbursement of the expenditure which will be collected. (M2M12-86)

7.

TRANSFER OF FUNDS F2M12-17, F2M11-17, M2M12-87 Staff requests City Council approval of a transfer of funds to pay the CDBG Main Street Section 108 Loan payment in order to make the payment due August 1, 2012 in the amount of $156,587. Recommended Action: City Council approve a carryover from the fiscal year 20112012 Economic Development-Jobs Creation account 251.12.1252.99703 to the fiscal year 2012-2013 CDBG account 251.12.1246.68030-1 for the Main Street Section 108 Loan payment in the amount of $156,587. (M2M12-87)

8.

STREET DEDICATION: 1005 SOUTH GARFIELD AVENUE - F2M12-8, M2M12-88, D2M12-2001 As part of the approval for a project located at 1005 South Garfield Avenue, a five foot street dedication on Garfield Avenue was required. The document and legal description is completed and it has been reviewed and approved by the City Engineer. Staff recommends that the Council accept the street dedication. Recommended Action: Adopt Minute Order No. M2M12-88 as follows:

RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain EASEMENT (Deed No. D2M122001) from Kim Bich Trieu, granting to the City of Alhambra an easement for public street and highway purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, to be known as Garfield Avenue and more particularly 5 7-23-12

described as: The easterly 5.00 feet of Lot 2 of Tract No. 7930, in the City of Alhambra, County of Los Angeles, State of California, as per Map recorded in Book 87, Pages 18 and 19 of Maps, in the Office of the County Recorder of Said County, having an approximate area of 250.00 square feet and to be known as Garfield Avenue; and, directs staff to undertake the steps necessary to finalize Councils action.

9.

TRACT MAP NO. 71136 - F2M12-11, M2M12-89 Tentative Tract Map No. 71136 was approved by the Planning Commission on June 15, 2009. The project is an eighteen unit condominium project located at 768-798 South Stoneman Avenue. All conditions of approval of the Tentative Tract Map have been met including the municipal restrictions, reviewed and approved by the Planning Division staff. The City Engineer has signed the Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Recommended Action: follows: City Council adopt Minute Order No. M2M12-89 as

RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Director of Development Services in her report dated April 9, 2012, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1, and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval. SECTION TWO: This Council hereby approves TRACT MAP NO. 71136 for the eighteen-unit condominium project located at 768-798 South Stoneman Avenue and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.

10.

CAPITAL IMPROVEMENT PURCHASE: TWO CARDIAC MONITORS - F2M12-6B, M2M12-90 Staff requests authorization to purchase two new 12-lead electrocardiograph (ECG) monitors at the cost of $60,732.83 from Zoll Medical Corporation as an add-on to the Area C discount contract pricing. The 2012-2013 Capital Improvement budget includes the replacement of two cardiac monitors. By purchasing these two additional units, the Fire Department will have the new technology cardiac monitors on both of the Paramedic Ambulances and Paramedic Assessment Engines. 6

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Recommended Action: City Council authorize the piggyback purchase of two new 12-lead electrocardiograph (ECG) monitors from Zoll Medical Corporation in the amount of $60,732.83; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-90)

11.

TREASURERS REPORT - F2M12-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of June, 2012, listing all of the City's investments as of June 30, 2012.

12.

MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the June 25, 2012 regular Meeting of the Alhambra City Council.

13.

PERSONNEL ACTIONS F2M12-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated July 23, 2012 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

14.

DEMANDS - F2M12-1 Recommended Action: City Council approve as submitted Final Check List (137498 thru 137626) in the amount of $99,218.70 for the period ending July 3, 2012 and Schedule of Wire Transfers in the amount of $1,689,422.48 for the week ending June 29, 2012; Final Check List (137627 thru 137704) in the amount of $311,015.92 for the period ending July 5, 2012; Final Check List (137705 thru 137748) in the amount of $354,441.27 for the period ending July 6, 2012; Final Check List (137749 thru 137885) in the amount of $344,160.65 for the period ending July 11, 2012; and, Final Check List (137886 thru 137912) in the amount of $2,294,391.32 for the period ending July 12, 2012.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. 7 7-23-12

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M12 -7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.

ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 5:30 p.m. on August 13, 2012, in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California.

NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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