WESTLOGIC KNOWLEDGETREE

Smart software solutions.

WESTLOGIC
KNOWLEDGETREE
A full-featured, online document
management system designed to meet
the needs of your business.
WESTLOGIC KNOWLEDGETREE

Less paper.
More productivity.
Document management
made simple.

Online DMS
Electronically store & organise
Reduce paper dependency
Boost productivity
Quality, security, consistency
Manage business information

Westlogic Knowledgetree is a full-featured,

online document management system (DMS)
designed to meet the needs of your business.

Knowledgetree enables your business to

store and organize its valuable electronic
documents and media in a structured,
highly disciplined way to help reduce paper
dependency and boost productivity, quality,
security and consistency of information across
your business.
WESTLOGIC KNOWLEDGETREE

Bring organisation and

accessibility to your valuable
documents and information.

KEY FEATURES INCLUDE

Online Access, Fully Hosted
Westlogic Knowledgetree is fully managed, securely hosted,
complete document management solution. Available online for
your organisation 24/7.
Document Organisation and Accessibility
Bring organisation and accessibility to your valuable documents
and information. Accessible via a web-browser, easily and
quickly upload, store and manage documents the way you
would on your computer.
Compatible with your documents and multimedia
Westlogic Knowledgetree supports a wide range of document
and media types. Tight Microsoft Windows and Office
integration enables drag-and-drop upload of documents from
your desktop space directly into Knowledgetree.
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KEY FEATURES CONTINUED

Powerful document search and indexing Data Protection

Knowledgetree includes a powerful search engine and
configurable document indexing features that provides both
relevance ranked, metadata filtered search (like Google) and
full text search results of text and content. This powerful
feature enables you to search for documents and inside
documents for specific keywords and phrases.
Westlogic Knowledgetree takes the worry out of document
protection and storage. No need to archive, no need to make
backups every night – it’s all done for you daily without
interruption to your business.

Robust and scalable

Knowledgetree leverages the latest open-source technology to

deliver a robust, scalable and enduring document management
platform that will grow as your business does. Powered by
industry-standard technologies such as MySQL and PHP software
your Knowledgetree database can grow in size to accommodate
hundreds of thousands of documents and media files.

Users, Groups, Roles

Westlogic Knowledgetree is powerful, flexible and secure in

the way it handles user access and permission based activity. Westlogic Knowledgetree
Choose from predefined user access levels and permissions or takes the worry out of
easily setup your own. Knowledgetree is totally configurable,
granular and able to work the way you need it. document protection
and storage.
Workflow Support

Westlogic Knowledgetree gives you the ability to introduce

workflow processes to indicate document status or exercise
quality control over lifecycle for document approvals and version
control. Totally customisable, you can easily set the level of
workflow control across document types, folders and user levels.

Amazing User Interface

Ugly, grey, difficult to use and unintuitive software belongs in

the last century.

Our customers love the concentrated dose of Web 2.0 interface

design and usability we inject into all our products and services.
We know it as ‘user experience design’. You experience it as
easy-to-use, visually engaging business applications that boost
your productivity and are a pleasure to use.

It’s one of our unique points of difference and the way we help
our customers ‘work smarter, not harder’.
WESTLOGIC KNOWLEDGETREE
Upload and store documents
and digital media.
KEY BENEFITS INCLUDE
Ease of Use
Westlogic Knowledgetree’s class-leading usability features and
friendly Web 2.0 interface mean ‘low learning curve’ so that your
users can store, organize and access electronic documents
and digital media quickly and easily. New users require only 1-2
hours of training with little or no ongoing support.
Searchable Knowledgebase
Every time you use Knowledgetree to upload and store
documents and digital media you are contributing towards a
broader, deeper and increasingly valuable corporate memory
of your organization. Call it intellectual capital. Call it business
intelligence. We call it both. And it’s available on-demand with
Westlogic Knowledgetree.
WESTLOGIC KNOWLEDGETREE

KEY BENEFITS CONTINUED

Boost Productivity Return on Investment (ROI)

Westlogic Knowledgetree helps eliminate wasted time spent
looking for important policy and procedure documents and
valuable client files and information. It promotes knowledge
sharing across your business to help locate existing content
and reduce the amount of document duplication. Why recreate
the wheel when you can simply find it?
Quality of information
Introduce procedures and discipline around document creation,
authoring, categorization and version control among your users
to help lift document and quality practice in your organization.
Westlogic Knowledgetree is a low-investment, high yield
document management service where savings scale upwards
proportional to your frequency and volume of use. ROI payback
Corporate Sustainability
The paperless office might be a corporate myth, but the
‘less paper’ office certainly isn’t. Help green your business
with a reduction in use of paper-based media. Westlogic
Knowledgetree is planet-friendly document management
technology at its greenest.

Low Running Costs

Westlogic Knowledgetree is a fully hosted, subscription-based

Bulk document
service. No additional infrastructure is required beyond a basic
computer with browser and internet access. Low-cost monthly import features enable
subscription plans and flexible storage, bandwidth and feature
options make Knowledgetree accessible to businesses of all sizes.
your business users
to start creating new
Fast implementation document libraries
Knowledgetree is impressively quick to setup and access. As an within 30 minutes.
online service, new account activations can take as little as 30
minutes to setup. Bulk document import features enable your
business users to start creating new document libraries within
30 minutes.

Local, performance-optimized hosting

Westlogic Knowledgetree is hosted locally and supported in

Australia to ensure a performance-optimized for all users.
Westlogic’s enterprise-grade virtualised server infrastructure
meets business critical high-availability standards (our data
centre boasts 99.999% availability) in addition to offering true
scalability and protection for your business data. Speaking
of protection, all login and authentication data transfer to
and from our servers using secure 128-bit SSL encryption
compatible with ALL current mainstream browsers.

Australia is renowned for some of the best network and hosting

infrastructure in the world. Ours is no exception.
WESTLOGIC KNOWLEDGETREE

Physical storage can

typically account for
25% to 33% of usable
office floorspace.

THE CASE FOR DOCUMENT MANAGEMENT

Document management is increasingly becoming a fundamental,
business critical application as more and more small to medium
businesses come to experience the same information and
intellectual capital challenges that plague larger organisations.
Everyone has experienced the frustration of not being able to
locate that file containing that important piece of information.
Recent research in the last few years on document and
knowledge management across various industries and
organization has uncovered some startling facts.
The true cost of physical storage
Businesses today are retaining hardcopy paper files and media
for periods of up to 7 years for practical and often regulatory
reasons. Physical storage can typically account for 25% to 33%
of usable office floorspace and is a significant contributor to
many businesses moving to larger premises or leasing expensive
offsite storage facilities. The true cost of physical storage is one
that affects the business bottom-line, ie:
• high cost of storage floorspace / sqm / annum;
• reduced of productivity maintaining efficient filing systems;
• reduced amenity in general use of available office space.
The true cost of electronic storage
The simple truth is digital storage is the cheapest and most
efficient method of document and media storage available today.
And it only continues to get cheaper.
Where physical storage costs for a small and medium sized
business (a small solicitors office for example) can conservatively
run up to several thousand dollars a year, digital storage costs of
approx $0.03 per ‘gigabyte’ at wholesale pricing levels represent
dramatic savings.
Productivity Impacts
A recent overseas study by US’ BAE Systems titled,
‘Show me the Money, Measuring the Return of Knowledge
Management’ reported:
• 80% of employers waste an average of half an hour per day
retrieving information from files and documents; and that
• 60% of employees are spending an hour or more per day
duplicating the work of others.
Loss of Documents and Business Information
Coopers & Lybrand and Imersion Technologies study of
intellectual property and process management recently revealed:
• 7.5% of all documents get lost, 3% of the remainder
get misfiled.
• Office professionals spend 5-15% of their time reading
information, but up to 50% of their time looking for it.
This highlights that loss or inability to locate essential corporate
information is negatively impacting bottom-line profitability,
productivity and retention of intellectual property across their
organization. Conversely, recent studies on organisations that
have implemented document management systems report a
positive result, stating that:
• “Overall, participants cited the biggest productivity returns in
terms of accelerated document retrieval, faster filing, reduced
staffing requirements and the biggest cost savings in the
reduction of printing, distribution and storage costs.” (Source:
Nucleus Research).
Further findings from the Nucleus Research study indicate:
• 86% percent of participants cited increased productivity and
the average participant reduced document retrieval time by
52% with their solution. Many participants indicated greater
regulatory compliance as well.
Protect your bottom line
The up-shot of this illustrates that most businesses will benefit
from the implementation of a document management system,
that the positive results significantly impact the business
bottom-line and become the basis for efficiently conducting
every business function.
WESTLOGIC KNOWLEDGETREE

Attractive pricing
discounts are available
on bulk subscription
purchases.

PRICING

Westlogic Knowledgetree is packaged as a subscription service Our fair-use pricing policy ensures that costs are based on
and is scalable to suit the precise needs of your business. As an purchased user licenses starting at AU$45.00 / month. The
online, hosted service it works just like a mobile phone or ISP schedule below provides detailed pricing information.
subscription which you can start, pause or cancel at any time.

Westlogic Knowledgetree Price Schedule

Westlogic Knowledgetree Pricing Monthly Quarterly Yearly

Single User License:

– 2,000MB combined high performance online document storage
– 3,000MB combined high performance bandwidth
– high-availability 24x7x365 enterprise-grade hosting
– capacity for up to 6,000 compact, searchable electronic pdf documents $45 $135 $540

+2GB Online Storage $5 $15 $60

Document Scanner Pricing Cost

Small office desktop document scanner

– Fujitsu Scansnap S510 (PC) | 18ppm\36ipm | Sheet-fed | Duplex
– Fujitsu Scansnap S510M (Mac) | 18ppm\36ipm | Sheet-fed | Duplex
– Canon DR2010c (PC) | 20ppm\40ipm | Sheet-fed | Duplex
– Canon DR2510c (PC) | 25ppm\50ipm | Sheet-fed | Duplex From $800-$1300 Call for Quote

Networked, departmental document scanner

– Canon ScanFront 220 (PC) | 25ppm\50ipm | Sheet-fed | Duplex
– Fujitsu fi-6000NS Network Scanner | 25ppm\50ipm | Sheet-fed | Duplex From $2300 Call for Quote

Scanning Bureau & Consulting Services Cost

Document Scanning Service

Too busy to scan? Let us do it for you. We’ll convert your hardcopy paper documents into electronic
text-searchable pdfs overnight ready for upload into your document management system. From $150 / 100 pages.
100-sheets minimum. Collect and return to base (Sydney CBD metro area only). Call for Quote

Consulting Services
Need help auditing your document requirements or defining a functional taxonomy for your From $150 / hr
document management system? Westlogic professional consulting is the answer. Call for Quote
WESTLOGIC KNOWLEDGETREE

Save your business

up to 90% of its current
storage costs with
Westlogic Knowledgetree.

PRICING SCENARIOS
Small Business Pricing Scenario information they manage on a daily basis. One-third of the
available office space is now taken up with physical storage.
REAL ESTATE PROPERTY AGENT The business has also recently started archiving records older
than 12 months in an offsite storage facility. The general amenity
A small boutique city property agent with 6 staff and a large
of the work environment is constantly under pressure due to
portfolio of properties for sale and lease are inundated by the
meeting / work space constraints.
amount of paper-based sales contracts, lease agreements,
property listing records, monthly rent statements and client

Monthly Quarterly Yearly

Filing Cabinets
– 3x vertical 4-drawer cabinets (133H x 46.5W x 62D cm) - - $900

Onsite Storage Space

– 20x vertical filing cabinets occupying a combined floorspace of almost
10 sqm @ $300 / mo psqm $3,000 $9,000 $36,000

Offsite Document Archiving

– 20 sqm of leased floorspace in an offsite storage facility @ $800 / mo $800 $2,400 $9,600

Total Investment $3,800 $11,400 $46,500

Westlogic Knowledgetree x 6 User Licenses

– from $45 / mo incl. 2GB storage and 3GB bandwidth
– x 6 user licenses includes:
– 12GB combined high performance online document storage
– 18GB combined high performance bandwidth
– professionally hosted
– capacity for up to 40,000 compact, text-searchable electronic documents $270 $810 $3,240

Document Scanner
– sheet-fed, fast, high-quality document scanning
– digitise existing and future paper files searchable Adobe Acrobat pdf documents
– powerful OCR software included
– manufacturers warranty 1 year
– approx 40,000 scans monthly duty cycle - - From $800

Total Investment $270 $810 $4,040

Westlogic Savings
Return on investment (ROI) analysis: save your business up to 90% of its current
storage costs with Westlogic Knowledgetree document management system. $3,530 $10,590 $42,460
WESTLOGIC KNOWLEDGETREE

PRICING SCENARIOS CONTINUED

Medium Business Pricing Scenario
STRATA MANAGEMENT AGENCY
A busy strata agency with 600 individual strata plans under
management is required to store and provide onsite public
access to individual strata plan files and documents for
prospective buyers, insurers and regulatory authorities. One-
third of the available office space is now taken up with physical
storage and daily strata searches are undertaken in a dedicated
meeting room located adjacent to the reception area. Strata
searches are time consuming with prospective buyers typically
being presented with several cartons of files and folders to
search through and document security due to misfiling or even
theft is not uncommon. The business is feeling the cost and
management looking to move their business (or least their
clients) onto electronic document management.

Physical Storage Costs Monthly Quarterly Yearly

Onsite Storage Space

– 20x vertical sliding compactus occupying a combined floorspace of almost 25 sqm $12,500 $37,500 $150,000

Offsite Document Archiving

– 100 sqm of leased floorspace in an offsite storage facility @ $800 / mo $4,000 $12,000 $48,000

Total Investment $16,500 $49,500 $198,000

Westlogic Knowledgetree 24-Pack

– x 24 user licenses includes:
– 48GB combined high performance online document storage
– 72GB combined high performance bandwidth
– professionally hosted
– capacity for up to 190,000 compact, text-searchable electronic documents $1,080 $3,240 $12,960

Network Document Scanner

– sheet-fed, fast, high-quality document scanning
– digitise existing and future paper files searchable Adobe Acrobat pdf documents
– powerful OCR software included
– manufacturers warranty 1 year
- approx 40,000 scans monthly duty cycle - - From $2,300

Total Investment $1,080 $3,240 $15,260

Westlogic Savings
Return on investment (ROI) analysis: easily save your business up to 95% of its
current storage costs with Westlogic Knowledgetree document management system. $15,420 $46,260 $182,740

SETUP & SUPPORT

Westlogic provide setup and configuration assistance with The care continues afterwards with email and telephone
all their subscription services to create logins, provide onsite support from our Technical Helpdesk team.
training to key users and ensure you’re up and running in the
shortest possible time.
WESTLOGIC KNOWLEDGETREE

New thinking
New Tools
New Approach

ABOUT WESTLOGIC

Westlogic is an innovative, new small-medium Our Point of Difference

business enterprise in Sydney focused on the
development, delivery and support of next generation, Our point of difference is that we bring to market accessible,
online B2B software products for the strata management intelligent solutions for busy strata and property professionals
community in Australia. that enable them to ‘work smarter, not harder’.

Our software solutions deliver value to our clients by It’s change for the better. New thinking. New tools.
reducing their costs to deliver service, improving New approach.
productivity and enabling them to work smarter, not harder.

New thinking. Free yourself from repetitive, timing

Westlogic draws upon a team of team of experienced and
consuming and expensive labour tasks and spend time
dedicated professionals with expertise extending across:
where it counts – on your customers.
• product and software development;
New Tools. Give your workforce a productivity boost with
• project management;
‘on-demand’ office productivity applications that are
• creative & digital strategy;
accessible from office, home or on the go.
• online marketing;
• copywriting;
New Approach. Our software products are available via
• hosting; and
subscription which you can start, pause or cancel at any
• maintenance and support.
time. Feature enhancements will appear automatically –
your software will never be out of date again.
Learn more about our products and services and how
they can give your business the competitive edge.
Call us on Freecall 1800 663 641. Work smarter, not harder. Westlogic. Smart software solutions.

CONTACT

For further information about Westlogic Knowledgetree, please Head Office

contact us via the details below:
Suite 151 / 398 Pitt Street
General Inquiries Sydney NSW 2000
AUSTRALIA
enquiries@westlogic.com.au Sales: sales@westlogic.com.au
www.westlogic.com.au Accounts: accounts@westlogic.com.au
National Freecall: 1800 663 641 Support: support@westlogic.com.au