OASYS

The Power of People

Office Automation
System

O FFI C E AU T O MATI O N SYST E M

OASYS connects people with the information they need to work better, the processes that make them more efficient and the
communities that share their interests and expertise. Open and scalable, OASYS saves you money by providing the fastest
return on investment and the lower total cost of ownership.
 Connecting People to People, People to System, System to System.

OASYS is an Intranet groupware application designed to meet the

information sharing of small to mid size organizations. This intuitive solution
makes it easy for employees to use their Intranet as value-added
organizational guide and collaborative workspace.

OASYS features every thing you need for efficient collaboration and
communication over the web; Company and department announcement, e-
mail, live chat, Contact manager, Help Desk, e-Claim, e-Leave, Pooling,
Event Calendar, Task, Resource Booking, Document Management, and many
more.

OASYS connects people with the information they need to work better, the
processes that make them more efficient and the communities that share
their interests and expertise. Open and scalable, OASYS saves you money
by providing the fastest return on investment and the lower total cost of
“ to succeed in ownership.
today’s global and
highly competitive OASYS enables enterprise to become more productive, efficient and agile by
market, you need to bringing together people, processes and content.
provide your
employees with a Content & Collaboration
cost effective and
flexible tools for
communication and
collaboration; the
Web can play a big
roll to achieve this
goal “

Organizations today are implementing a collaborative approach to their

business operations. Central to this approach is the ability to continually
capture, share and re-use corporate knowledge. Knowledge assets such as
best practices, skills and experience need to be captured and stored in a
knowledge repository in order to be effectively reused and shared throughout
an organization. OASYS combines collaboration and content management
within a central and secure repository, connecting people, processes and
information with ease across your organization.
 Using OASYS you can :
 Leverage corporate content and knowledge
 Link geographically dispersed individuals and workgroups
 Increase efficiency and internal process
 Improve productivity
 Leverage existing software infrastructure through ease of integration.

“ the modular structure allows you to specify your solution according to

your needs and budget; you can add or remove components or users
according to the change in your business. As you need grow OASYS
grows with them. Start with just ten users, and grow thousands of
users. “
“ to remain
competitive today,
product and service Packages
companies need to OASYS Product Packages combines virtual team collaboration through Document
Management, online meetings, business process automation (leave, claim, helpdesk and
work as efficiently as etc), Pettycash Management, HRIS and etc into scalable solution that are easily customized
possible across and extended to fill your business requirements.

functional,
geographic, and Fully Web-based
organizational ” OASYS ensures rapid deployment, accelerate adoption and low cost of ownership.

What’s Needed?
To meet business goals, organizations must offer their team members the
capability to collaborate effectively in creating and delivering timely, accurate
information.

Business Problem Solution

Geographically distributed teams struggle Create a persistent, Web-based workplace
to work effectively toward common project to accelerate and improve project
goals execution.

E-mail and other communication tools Capture project content, context and a
create information silos, resulting in lost preserved record of issues, resolutions and
knowledge, security issues and duplication decision logic within a secure and
of effort. universally accessible workspace.

Technology initiatives often fail because of Provide a simple and flexible environment
lack of end user adoption. that empowers end users to control how
they work.

Existing systems and processes are too Leverage and extend transactional
rigid to address dynamic work conditions. processes with a collaborative solution that
makes legacy systems flexible and
adaptable to changing work dynamics.

Best practices and methodologies are Publish centrally managed workplace

difficult to manage, propagate and control. templates that contain reusable best
practices and methodologies.
 Features

Easy Collaboration
Stay in touch; publish announcement online and share corporate or group
news and documents whether they are in the office or across the world.

Simple Communication
Chat and share ideas with other users. Check and send email or SMS
messages over the web.

Become Organize and Proactive

Organize tasks, Calendar events and maintain up to date information about
your company employees and contacts.

Highly Secure and Reliable

OASYS robust and distributed technology guarantees reliability. Built-in
security includes user authentication and multi-level access control, audit
logs, database security and encryption.

Fast and Dependable Database

OASYS uses an industry standard relational database, so data can be
accessed dynamically reducing waiting and searching time compared with
text-based database used by other groupware solutions.

Standard Platform
OASYS runs on Windows 2000 servers over any TCP/IP based network and
is accessible via IE browsers which comes free with all Microsoft based
system.

Effective Management
OASYS administration is easy and effective; no particular technical expertise
is needed to manage and maintain the system. System management can be
centralized or decentralized. And operate locally or remotely with just a
browser. All system configuration, maintenance and updates can be easily
performed via the web.

User-Friendly Interface
SIMPLE TO With OASYS user-friendly interface, users can enjoy the benefits of OASYS
immediately. No lengthy training or complicated user manuals. Just start your
INSTALL, web browser, and point and click.
OPERATE AND
MAINTAIN OASYS provides an integrated application environment that helps users to do
their jobs quickly and effortlessly. Effective group communication id facilitated
though a common set of easy tools without the need for in-depth technical
skills.
OASYS modules include:
Asset Management
Company will be able to keep track asset that given to staff
such as notebook, access card, thumb drive, fuel card and
etc. By doing so asset will be able to be tracked and return if
the staff is resigning.
SMS
Users will be able to send SMS to specific person or group
for sending info or specific notification such as meeting,
discussion and etc.
Pooling
Enable administrator to post questions (yes/no or ABCD).
Enable administrator to control the start date and end date
of this exercise. Provide pie chart for administrator to view
the result of specific questions. Enable administrator to
choose type of group the question is meant for.
External System
Enable administrator to create links to existing intranet
systems.
Knowledge Base
OASYS provides knowledgebase by extracting and turn the
questions/problems to a tree view format. By clicking
specific type of problems resolution will display. This will
educate users on how to solve specific problem before they
log the problem in HelpDesk module.
Help Desk
Users will be able to log complains/problems regarding to
hardware, software and ect. All the problems will be
escalated to specific key person that has been configured to
cater the problem. Users will be able to write their problem,
track their complaint status, and trace who has been
assigned to resolve the problem.
Document Manager
Administrator will be able to share any document online.
Enable administrator to choose which groups are able to
access the documents. User will be able to download the
document or search specific document by key In specific
keyword.
E-Leave
User will be able to check their leave balance, apply for
leave (medical, paternity, maternity, annual leave and etc),
check the status of application and browse their leave
history. Manager will be able to reject approve or modify the
leave application.
Event Calendar
Events will be captured and displayed in the main page.
With this each staff should be able to know what is
happening or planned during that particular week.
To Do List
Enable users to add as many reminders, message, to do list
to OASYS. OASYS will display the content until it is deleted
by users.
Bulletin/Announcement
Enable administrator to broadcast any message/info to their
staffs. Administrator will be able to choose to whom this info
should be broadcasted to, start and end date of the
announcement.
Contact Manager
Provide information on staffs contact no, ext no and email
address. Users will be able to search specific staff contact
info thru search module provided.
Resource Manager
Enable organization to organize their resource thru online.
Users will be able to see the status of specific company
resources such as projector, meeting room and so on. Users
also will be able to book specific resources thru online which
are provided within OASYS.
Chat
Enable users to chat on line if they were given the access
right.
E-Claim
Apply for medical, outstation, mileage claim on line.
Manager will be able to approve, reject, recommend or
modify the claim application.
Human Resource (HRMS)
Staffs particulars will be captured and saved in database.
Staff information includes personal info, family info,
educational info, working experience, promotions, discipline,
and training.
Audit Trail
All transactions/users activities will be recorded/captured for
future checking purpose.
Fleet/Vehicle Management
User will be able to book, monitor, send fleet for
maintenance, managing summon by local authority and ect.
Time Attendance
Capture and display staffs that are late and early out of
office by connecting and accessing database from Existing
Access Card Management System.
System Requirement and supported platform:

Server Requirement:
 HTTP Server
Microsoft Internet Information Server (IIS) 5.0 on Windows 2000 Server or
above.
 Database Engine
1. Microsoft SQL Server 2000
(Recommended for set up with more than 100 users)
2. 1Gb RAM
3. 200MB Hard Disk Space
4. Pentium IV 300MHz or above

Client Requirements:
 Microsoft IE 5.5 (or later) for Microsoft Window NT, 98, ME, XP or 2000.

For more information contact:

Antena Cahaya Sdn Bhd

514 Jalan Jasmin 16,
Taman Jasmin,
43000 Kajang,
Selangor Darul Ehsan.
Tel No : 019 2210415