MINUTES OF 4TH EXECUTIVE MEETING OF CSG AY 2010-2011, dated May 8, 2010

Present: Mr. E. Neri (EN) – President

Mr. L. J. Jarales (LJ) – Vice-President
Mr. V. R. Cabasan (VC) – Executive Secretary
Ms. M. Lucago (ML) – Administrative Office (AO)
Ms. J. Tano (JT) – Office of Budget and Finance (OBF)
Mr. M. N. Bacas (MB) – Office of Information and Promotions (OIP)
Mr. E. J. Salilig (ES) – Office of Research and Statistics (ORS)
Ms. R. M. Abarquez (RA) – Department of Academic Affairs (DAA)
Mr. E. del Rosario (ED) – Department of Interior and Networking
Ms. G. Asentista (GA) – Department of Student Support and Welfare (DSSW)
Non-Executive Board Members:
Mr. C. A. Cahoy (CC) – ACES
Ms. F. M. Pacana (FP) – CONUS
Mr. K. Maca (KM) – CIT
Ms. K. Jagape (KJ) – SBMSC
Ms. J. A. Lao (JL) – STRAW

Absent: Ms. S. Lim (SL) – Department of Mission and Social Action (DMSA)

1. Opening

The President opened the meeting at 1540 hours.

2. Department and Office Updates

ES shared that the tabulation of survey results was already finished. He also added that
what is only needed is the installation of a proper research system.

LJ studied a proposition to have a research department within each council.

ML has already started interviewing applicants for her office. She also started canvassing
office furniture and fixtures.

SM said that her department has completed interviewing 80% of all applicants. Aside
from this, warning notes have been posted to respective lockers.

RA reported she lacks the necessary forms. She added that Tuesday was set for the final
interview of the applicants. She also started task delegation to the department’s officers.
 MB reveals that many students have actually applied to his department.

FP shared that the Student Volunteer (SV) applications in her council is still going on,
and that she have been planning for the SV BOLTS.

ED said that the preparation for ‘Buklod Atenista’ is almost done. He revealed to the
board that ‘InfoDigest’ can’t be released during ORSEM. The alternative action is to
distribute it during NSTP classes.

3. T-shirt Design

RA asked if the design on the CSG’s official shirts would be the same for all departments
and offices. ED thought to have two types of design. EN suggested that each
department should have an identity color. It was agreed that the following colors would
be assigned to the given departments and offices:

Red - DAA
Yellow - DIN
Green - DSSW
Blue - DMSA
White - Offices
Black - special committees

EN added that department heads could also wear white to identify him/her as belonging
to the executive board. It was also approved by the majority that a standard CSG design
would be reflected at the back of the shirt; the front would be to the department’s
discretion. Furthermore, the board chose to use polo type rather than tees.

4. Talent Expo

VC reported updates regarding the SACDEV’s intent to make the CSG as official
organizer of the Talent Expo. EN required VC to pass a name list of volunteers or core
team members who would want to organize the Talent Expo to the Administrative
Office.

5. Furniture and Fixtures

EN asked updates from ML regarding the acquiring of office furniture and fixtures. EN
set May 21 as the deadline of acquisition.
6. Agreed Dates
  Community Building for CSG was set to June 6, 2010.
 General Assembly of all CSG staff is on May 15, 2010 (1-4 PM).
 Executive Board Recollection was set on May 23, 2010.
 June 16 is set for school opening.

7. Cash Flow

JT reported the Cash Flow Statement as of April, 2010. Each department was allocated a
maximum budget of Php 65,000 for each semester.

8. Strategic Planning Week

EN emphasized how crucial would the Strategic Planning Week be to the operation of
the CSG. This would run from May 12 to May 22, 2010. Segmentation is as follows:

May 12, 6 PM Mission, Vision, Goals, Campus Situation Report

May 13, 6 PM SWOT Analysis
May 14-18, time not set Consultation per office and per department (DAA, DSSW,
DMSA, and OIP)
May 19, 6 PM Feedback, year scheduling
May 20, 6 PM Feedback, finalization

The output of the said program is a booklet containing all planned

activities/programs/projects. Copies of the booklet would be circulated so that,
accordingly, the CSG will hold accountability.

EN would prepare the needed templates needed such as those for the SWOT Analysis,
Program Planning, and Project Planning. He advised a template that departments and
offices should accomplish. This shall contain the following field headings:

General Specific Project/Policy/Program Milestone Key Performance/Verifiable

Objectives Objectives Results Indicators
Area

9. Adjournment

EN thanked all the participants for their presence and concluded the meeting at 1715
hours.