MINUTES OF 7TH EXECUTIVE MEETING OF CSG AY 2010-2011, dated July 16,

2010

Present: Mr. E. Neri (EN) – President

Mr. L. J. Jarales (LJ) – Vice-President
Mr. V. R. Cabasan (VC) – Executive Secretary
Ms. J. Tano (JT) – Office of Budget and Finance (OBF)
Mr. C. A. Gabor (CG) – Office of Information and Promotions (OIP)
Mr. E. J. Salilig (ES) – Office of Research and Constituent Insights (ORCI)
Mr. E. del Rosario (ED) – Department of Interior and Networking (DIN)
Ms. S. Lim (SL) – Department of Mission and Social Action (DMSA)
Mr. A. Navarra (AN) – Assembly of Extracurricular Organizations (AECO)

Absent: Ms. M. Lucagbo (ML) – Office of Administrative Affairs (OAA)

*represented by Mr. M. G. Amon (MA)
Ms. R. M. Abarquez (RA) – Department of Academic Affairs (DAA)
*represented by Mr. K. I. Salazar (KS)
Ms. G. Asentista (GA) – Department of Student Support and Welfare
(DSSW)
*represented by Ms. S. J. Magno (SM)

1. Opening

EN opened the meeting at 1925 hours.

2. Department and Office Updates

DSSW:
SM told the board that the security office still hasn’t set up a date for a
meeting regarding lost items in lockers. For that matter, EN said he would
remind the security office. It was also reported that the faculty have already
approved students to join their weekly Wellness Program, scheduled every
Monday at 5 PM. Promotions about it has been delegated to one of the
members.

OBF:
JT reported that the remaining balance after deducting total expenses from
June would amount to Php 298,601.71. In view of the said amount, EN
suggested that departments would increase their originally allotted budget.
JT added that the office would not rigidly follow the original budget plan for
each department, that is, any proposed budget by any of the department
would be taken against the total remaining balance, and not to their
respective budget previously allotted to them by the office. JT warned,
nevertheless, that once a project proposal is signed, the amount indicated
therein will not be subject to change. With regards to paper requirements,
Resolutions 01-07-2010, 02-07-2010, and 03-07-2010 were made and
adopted by the board (refer to Journal of
Resolutions). At this junction, Resolution 04-07-2010 was also passed and
approved. Furthermore, OBF drafted a policy that the maximum period a
paper requirement can stay in the rack shall be 2 days. The burden to follow-
up is left to the project head.

OIP:
CG reported an internal concern that two of their members plan to resign
from the said office because of academic affairs. Consequently, they would
need to hire new staff members beginning this Wednesday. On the other
hand, CG informed that the allegedly lost bulletin boards were already found.
A member of the office has been delegated to buy the materials for the
boards' beautification with the plan to be reimbursed for the expenses to be
incurred. However, JT suggested making the project proposal first. CG added
that the database is headed by one of her members, that 400 students were
accommodated in the students' directory, and that task forms are out for
dispense already. The said task forms are filled out by any party who wants
his/her activity to be promoted by OIP. These forms have as their signatories,
CG herself, and Van Rudolph Cabasan. No production yet with regards to
CSG's official ID. The letter which requested the Director of Student Affairs to
have CSG's IDs to be printed like the university IDs had no response yet. With
regards to the 'How-to Videos', a letter will be forwarded to Vice-President for
Academics specifying when to launch the said videos.

DAA:
KS reported that the Ignite Learning Program was already started, and
currently, 3 tutorial requests were received by the department. The next
project would be the university-wide dean's list, which may be partnered with
Atenista Ako Movement. The frame to be used will be specially designed and
made. KS added that the scholarship bulletin board will be improved to
include the department's activities. Also, meetings with the different co-
curricular organizations (Engineering, Computer Science, Marine Biology,
Biology, and Psychology) are set next week regarding the SLP. July 31 was set
as community building day for the department. Additionally, KS would have
the academic heads of the different student councils to help conceptualize
the first students' choice awards. He also raised that budget for the ENSET
project might be cut from CSG's.
DIN:
ED reported that after Org Trip, initial planning for the alternative classes and
ONE CDO was already started. Letters regarding the latter were already
prepared. Target was to identify participating schools and send the letters to
the schools enlisted. With regards to planned sponsorship system, the
department would make a directory containing all possible sponsors for
different categories such as for food, sounds and lights, etc.

DMSA:
SL accounted the major projects her department is planning to undertake.
One is the 'Lambigit Batan-on', which is a year process of political and
leadership formation of participating students. This project would be in
collaboration with SACDEV and KKP. With regards to 'Xavierville', SL informed
the board that Gawad Kalinga declined, and there's yet to be funding, since
MOA is still waited to be signed. In 'Botar Atenista', SL told that the Electoral
Commission would be willing to partner with the department. This August,
political education will take place. And this July 31, a meeting was set with all
Electoral Commissions from the different student councils. With 'Barangay
Election', the department would collaborate with KKP. The goal is to have
600-800 students registered per day. On the other hand, the 'Pugadlawin',
which is a political fair, is set in Manila this August 16-18. This July 23, the
department plans to present all their activities to all councils and the AECO.

ORCI:
According to ES, another wave of survey will take place. Tentative results of
such survey will be released next week. Final results will be released on the
week thereafter.

OAA:
MA reported that some policies were not implemented. He resolved to pass
next week clear instructions regarding placement of bags inside the office.
He also informed the board that he would serve as the public relations officer
in order to hear feedbacks from the other channels, and that he attended a
seminar about National Volunteerism. Additionally, he installed a total of 11
honesty stores. Some of these were located to offices of student councils. An
emergency fair fund would be derived from the honesty stores to help those
who may don't have fair for transportation. With regards to maintenance of
cleanliness inside the office, Resolution 05-07-2010 was made.

AECO:
A small general assembly is planned by AN for AECO in order to build
camaraderie between the organizations involved. AECO will also now be
included at the monthly general assembly of CSG.
3. Other Matters

EN related that usually, the months of June and July have always been
activity and/or events-based. The governance aspect would take place after
the university-wide General Assembly, that is, by month of August which is
designed for consultations with the students. The said consultations would
become the launching pad for the student congress slated within the year. EN
informed that there would be a forum with Fr. Jose Ramon T. Villarin next
month, to be headed by STRAW. At this junction, Resolutions 06-07-2010 and
07-07-2010 were passed and approved.

4. Adjournment

EN thanked all the participants for their presence and concluded the meeting
at 2030 hours.