REGION IV-A

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July 5, 2021

NO. 2 16, e. 2021

To: OIC, Aaeiatant Schools Division Superintendents

Chiefs, BID and SGOD
Public Schools District Supervisors
Public Elementary and Secondary School Heada
All Concerned

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1. Thie is with reference to DepEd Order No. 43, a. 201O aleo known aB ‘Creation
of the Quality Management Teame (QMTs)”, and DepEd Order No 44, a. TO10 aleo
known ae ‘Adoption of KRT 3: Quality Assurance and Accountability Framework ”
Irietitutionalizañon of the Quality Management System in DepEd.

2. The inetitutionalization of Monitoring, Evaluation and Adjustment Team in

the districts and schools particularly aims to:
a. Increase efficiency in the implementation of the M and E eystem;
b. Implement timely and accurate progress and process monitoring and
evaluation of the division, dietricta and schools’ programs, projects and
activities (PPAsJ eo aa to provide objective information to eerve aa the
basis for decision-making for continuous improvement.
c. Immediately respond to the iseues and concerns relative to the
implementation of PPAs.

3. Reporting ahall start in the 3rd quarter of CY 202 1.

4. Should there be any clarifications and concern, you may contact Me. Maria
Belen C. Mojica, SEPS — SMME arid Ms. pristine G. dela Rosa, EPS — SMME thru
email addreeeee: m8fiiqbeten.mojicaxdeped.Nov.qh and
1‹riatir›e_eeneriñ‹deped.gov..oh and contact no.

5. Immediate dissemination of this Memorandum in highly encouraged.

RO . UTI8'PA, CBBO V
Schools Division Superintendent
âDdR/ OM 216 e. @21
'0705â142 1/ 07/ 0S/2021

Cavite Capitol Compound, Brgy. Luciano, Trece Martires City, Cavite

(046) 4iP-0014, 419-1Z86, 412-0349, 419-1739, 412-0849
.g www.depedcavlte.com.ph
deped.cavite@deped.eov.ph

“Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang

 REGION IV-
SCHOOLS D¥V¥5SON OFFICE OF CAVZTE PROVSNCE
CozsposttZozt o£ 3¥ooJtoztzzg, Boalaattozt axed Azgustzaeot (3EBA) 'z'eazn

Chair Schools Division Superintendent

Co — Chair Aast. Schools Oiviaion Superintendent
Members - Chief, SGOD

MandEGoordinatore/SEPSsndEPSH
EP5/SGOD
EPSs,CID
PSDSS hy Cluster
Information Technology O&cer
Cleater J Dlatrtet HEiA Te am {CHRATJ
Chi - PSDS
Members - Central Principal
Secondary School Head
ICT Teacher
Schools Heade of the District
a<no»i nan zea« ;aasArj
Chair - School Head
Co-Chair - M and .E Teacher Coordinator
Membere SPT Representative (GrTA /
LGU) Department Heada /
Teachers ICT Teacher
Smntl Schools
Ctiair - School Head
Co-Chair - M and E Teacher Coordinator
Member - GPTA President

Cavite capitol Compound, Brgy. Luciano, Tr!ece Martlres City, Cavite

(046) 419•U014, 419-12$6, 412-0349, 41&1739, 412-0B49
@ www.depedcavite.com.ph
deped.cavIteWdeoed.eov-ah

“Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang

 REGION IV-
SCHOOLS DZVZSSON OFF¥CE OF CAVTTE PROVINCE
’I’ezzos of Refezeoce

tenons rind Resporisifiilittes of the Chnir

- Manager the division MEA system
Ensures compliance to quality standards for baeie education programs in
the division
Established the DMEA following guidelines set
Manages the operation of the Division M and E system
- Acts of the recommendations from M and E report
Interacts with Region and Division Stakeholders, ASDS, Division M and R.
Team
Wnctiorts end Responsibttities o/ Co-Chnir
- Co-manager the division MEA system
Review flr drugs and recommendations submitted by the Division MEA

- Takes the lead in the preparation of appropriate instruments and tools

for M and E
Communicates the reviewed M and E report to the SDS for appropriate
action
- Interacts with SDS and Division M and E team
frictions rind ReiSponsibilitie:s of the Division MEA Team
- Assures the conduct of quality planning and implementation of Technical
Assistance to schools and strengthening of SBM implementation such as:
o E-SIP Appraisal
o Curriculum lmplementation
o Instructional supervision conducted by SHs to teachers
o Technical assistance provided by SHs to teachers
o HRMO processes
Develops the M and E instruments and tools for use by the division and
cub - Mt teama
-Coordinates development of TA plans together with other resource
persons baeed on MGE reports
- Drafts recommendations based on MGE reports
- Communicates findings and recommendations to top management.

B. Clitoter ct II (2Hah£RA Penh

Punatio s and Reeponsibilitieo o/the District/Cluster MBA Team
- Ensures quality implementation of TA to echoots and strengthening of
SBM
Monitor the implementation of MEA in schools.
Conduct process check on the implementation of the following in the
schools included in their district:

• Curriculum implementation learning resource materials

utilization

. Cavite Capitol Compound, Brgy. Luciano, Trece Martires City, Cavite

(046) 419-0014, 419-1386, 412-0349, 419-1739; 412-0B49
,T www.depedcavlte.com.ph
deped.cavite@deped.pov.ph

“Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang

 REG tON IV-A
SCHOOLS DSV¥5¥ON OFFZCE OF CAVZTE PROVINCE
• Resource generation and mobilization
» School and community partnernhips
o Fund utilizanon
• Instructional supervision conducted by SHs to teachers
o Technical asaistnnce provided by the SHs to schools
u School - based training programs
- Gather and consolidate quarterly M and E reports from SMEAT
- Prepare quarterly M and E reports band onthe consolidated SMEAT
reports.
Provide the achoola copy of the report.
Facilitate the AIP review and adjustments .in schools.
- Submit district M and E report to division MEA team.
Interacts with the Division MEA Team and SHs under the digtriCt
concerned

frictions end Responsibilities of the Chair (Sc W ol Head)

Manages the MEA implementation in the schools
- Ensures implementation and advancement of SBM practice
- Makee decisions pertinent to improving quality outcomes in the school
- Orients echool stakeholders on how to operationalize the MEA system
- Designates be members of the School MEA Team
Designs monitoring and feedback system (e.g. flow of reports and
feedbacks, reporting schedule, monitoring and feedback forms);
- Convenes School MBA Team regularly to diecuas M and E concerns
together with implementation team;
Communicates the learners’ progress to intended stakeholders;
- Submits quarterly accomplishment report to distriet and division; and
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Functions rind Responsibilities of Co-Chair (Slcpool MGE teacher Coordinator)

- Monitors and evaluates regularly the implementation of echool
improvement plan;
Conducts monitoring process during plan implementanon
- Analyses and interprets M and E data;
Evaluates results of E-StP implementation which will be mane ae tsaaie
for planning interventions and other plan adjustments
Prepares regular M and E report arid submit to SH
Provider M and E data analysis and interpretation to SH arid Project
teams
Interacts with SH and other members of the SMEA Team
Pttnntions and Responsibilities of the Member
a. S I Representative [Parent / LGU Rep}
- Monitors the implementation of ESIP
- Updates M and E plan during ESIP revisit

Cavite Capitol Compound, Brgy. Luciano, Trece Martires City, Cavite

W f046) 419-0014, 419-z286, ‹iz 34g, 419-1739, 412-0849
www.depedcavtte.com.ph
deped.cavite@deeed.gov.ph

”Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang

 REGION IV-A
SCNDOLS O¥V¥SZON Oh5SCE OF CAVtYE PROVINCE
b. Department Chairs / backers
- Manages M and E of learning outcomes
Tracks / monitors school and learner performance
Recommend to the SH actions to improve tearner achievement
Submits quarterly consolidated learners performance report to School
Head and School M and E team
- Interacts with School M and E Coordinator and teachers and department
chairs
c. IN Coordinator / imputed Teacher
- Manager 8chool Information System (SIS)
- Gathers, records, organizes, stores date and enaurea that achool records
are com plete and up to date
- Interacts with School M and E Coordinator and Department Chaire

ischool AEA Impleme rtters

School Head
School Planning team
ESIP Implementing Team
• School M and E Coordinator
Teachers
- Big School - Department Chairs or l3rade/Year Coordinators
- Small Schools - (3-10 Teachers) - all Teachers

lueterZf s trict MK4 Zmpfementers

- Public Schools District Supervisor/e
District M and E Team
- Central Principal
- 2 Secondary school Heads
ICT Teacher
- School Heads of the District

Divinian.f EA Impiementers
- Division M and E Team
Education Program Supervisore
- Public Schools District Supervisors
- Division Unit Heads

@ Cavite Capitol Compound, Brgy. Luciano, Trece Martires Dty, Cavite

(046) 419-0014, 419-1286, 412-0349, 419-1739, 412-0849
@ www.depedcavite.com.ph
deped.cavite@deped.pov.ph

“Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang KABITENYO"

 REGION IV-A
SCHOOLS DIVISION OFFICE OF CAVITE PROVINCE

bEoaltorlag aod Bpalugttozt P1ao

To systematically process the collection, analyzing and using infoi mation to track a program’s progress toward reaching
its objec Lives arnl to guide management decisions, the following MEA team shall conduct the following monitoring and
evaluation procedure:

Monitoring i ource of Format Concerned Timeline User of Datn Ret:giver

and Data Person of Data
Evaluation Submiss
MethoiJ ion

1. AIP Year 3 https: / School MEA Every SIM EA’1’ to be submitted to

Quarterly {202 1} /tinpiirl.com/ME'• Team Quarter the
Progress ARepoztFormat CMEAT/ DisMEAT
Monitoring every 5th of the
of Annual succeeding quarter
Implement
ation Plan

2. District Submitted Cluster Eivory CMFAT/ to be submittt'd to

Quarterly t)uarterly MEA Team Quarter DisMEAT the DMfiA3’ every
Monitoring Progress 10th of the

Cavite Capitol Compound, Brgy. Luciano, Trece Martires City. Cavite

(046) 419-0014, 419-1286, 412-0349, 419-1739, 412-D849
r
$ www.depedcavite.com.ph
dqe ed.cavite@de t?e d.eov.ph

“Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang

 RkGfON IY-A
SCHOOLS DEVISION OFFICE OF CAVZTE PROVENCE
of Annual Monitoring succeeding quarter
Implement of Annual thru uploading in
ation Plan Implements this link:
tion Plan of https:/ / tlny r1.coz
Schools /Diatr1OtMBARepor

3. Division Submitted Division Every DMEAT to be submitted to

Monitoring District MFA Team Quarter the SMME and Top
of Cluster Quarterly Management
Implement Monitoring
ation Plan of Annual
Implementat
ion Plan
DMEA Report Quarterly Division Every SMME To be submitted to
Performance MEA Quarter Section; Top Management
Monitoring; Implements Top
istatus of re Mariageme
Unaccomplis nt
hed Programs
and Projects;
Division Work
and Financial

Cavite Capitol Compound, Brgy. Luciano, Trece Martires City, Cavite

(046) 419-O014, 419-1286, 412-0349, 419-1739, 412-0849
' Tg www.depedcavite.com.ph
deped.cavite@deped.gov.ph

"Serbisyong Pang Edukasyong Tapat at Sapat para sa Batang