Professional Documents
Culture Documents
Acknowledgement
Michael Hammer once said ‘acknowledgements are the most difficult part of
a book to write; it’s hard to know where to start and even harder to know
where to stop’.
Luckily for us we do not face this predicament. This is because the entire
team at Maruti Suzuki India Ltd. and Indian institute of planning and
management – Delhi has helped us in every way possible to make this
project trimester a roaring success.
We would like to thank Mr. Amit Thakur our Mentor at Maruti Suzuki for
the confidence he has in us. He gave us an opportunity to work on numerous
projects which gave us tremendous exposure. The learning on the job and
interaction with him is invaluable for which we shall be thankful forever.
We must express our appreciation to Mr. S.P. Sharma for continually
challenging us to improve and refine and extend our thinking.
.
A special thanks goes out to Mr Satish. Kumar, Faculty Indian institute of
planning and management – Delhi without whose guidance and support this
project would not have been a success.
Lastly, Family and Friends significantly contributed to the development of
ideas. Thank you.
Once again we thank you all.
equipment and human resource. Training allied to the other human resource
accordingly so that they are always ahead of their competitors. In our study
Table of Contents
Topic Page no
Section I: Introduction 5
Annexure 56
Bibliography 65
INTRODUCTION
Every organization needs to have experienced and well-trained employees to perform the
activities. Rapid changes in the environment have not only made the jobs more complex
but have also created increased pressures for the organizations to re-adapt the products
and services offered to compete in this fast changing world. Therefore, in a rapidly
changing society training is an activity, which is must for maintaining a viable and
knowledgeable work force.
Success of any training programme largely depends upon proper identification of training
needs. Training needs are felt by the managers when they discover/perceive deviation
between standard performance and actual performance of its employees. It is not that
only workers need training. Simultaneously supervisors, managers and executives need to
be trained and developed to grow and acquire maturity of thought and action. Many
organizations invest considerable resources in training and development but never really
examine how and where this can most effectively promote organizational objectives and
individual growth. The failure to analyze training needs within the organization will lead
to lesser of benefits and huge investment in the training programme of the institute.
Hence it would be pertinent to analyze training needs first and then impart training
accordingly.
Training can have an impact on both these factors. It can heighten the skills and abilities
of the employees and their motivation by increasing their sense of commitment and
encouraging them to develop and use new skills.
Specifically, the need for training arises due to the following reasons:-
3. Technological advances:-
Every organization in order to survive and to be effective should adopt the latest
technology i.e. mechanization, automation, computerization. Adoption of latest
technology means and methods will not be complete until they are manned by the
employees possessing skills to operate them .So, the organization should train the
employees to enrich them in the areas of changing technical skills and knowledge from
time to time.
4. Organizational Complexity:-
With the employee of increased mechanization and automation, manufacturing of
multiple products and by the products or dealing in services of diversified lines, extension
of operations to the various regions of the country or in overseas countries, organization
of most of the companies has become very complex.
This creates the complex problems of co-ordination and integration of activities adaptable
to the expanding and diversifying situations. This situation calls for training in the skills
of co-ordination, integration and adaptability to the requirements of growth,
diversification and expansion.
5. Human relations:-
Trends in approach towards personnel management has changed from commodity
approach to the partnership approach, crossing the human relations approach. So toady,
management of the most of the organizations has to maintain human relations besides
maintaining sound relations although hitherto the managers are accustomed to deal with
the workers accordingly .So, training in human relations is necessary to deal with the
human problems (including with the alienation ,interpersonal ,and group conflicts.) and to
maintain human relations .etc.
• Increase productivity
• Prevent obsolescence.
• To act as a mentor.
• To compare our findings with the learning gained in our class room lectures.
SCOPE
The focus of our study will be on all the employees and the training methods adopted for
them excluding the top level executives. Although we wanted to cover top level
executives also but that was not possible because of less time and non-availability of top
executives. We will study the training methods adopted for middle level managers, junior
level managers and supervisors
THEORITICAL PERSPECTIVE
attitude. Due to all these reasons the bottom-line contribution of training or the
organizational development was less.
BENEFITS OF TRAINING
Having identified the training needs based on the various analyses discussed above, the
next logical steps are to set training objectives in concrete terms and to decide on the
training strategies to be adopted to meet these objectives. The training needs basically
highlight the gap between the existing and desired repertoire of knowledge attitude and
skills at individual, group and organizational level to enable the employees to contribute
towards the realization of organizational objectives at optimum efficiency. The training
effort thus will have to aim at filling in this gap by clearly stating the objectives in
quantitative and qualitative terms to be achieved through training. Such an exercise will
also enable the training specialists to evaluate, monitor and measure the extent to which
stated objectives have been met through training intervention. As the training objectives
are related to organizational objectives, the involvement of the top management will be
necessary to ensure that the two sets of objectives are integrated.
III. Relationship with other positions vertically and horizontally and technological
imperatives.
VI. Behavior including activities that can be observed, measured and/or recorded
VII. The expected change in behavior must be useful, closely related to and subject to
maintenance in the work environment.
TRAINING OBJECTIVES
I. To prepare the employee, both new and old to meet the present as well as the
changing requirements of the job and the organization.
II. To prevent obsolescence.
III. To impart the new entrants the basic knowledge and skills they need for an intelligent
performance of a definite job.
IV. To prepare employees for higher level tasks.
V. To assist employees to function more effectively in their present positions by
exposing them to the latest concepts, information and developing the skills they will
need in their particular fields.
VI. To build up a second line of competent officers and prepare them to occupy more
responsible positions.
VII. To broaden the mind of senior managers by providing them with opportunities for an
interchange of experiences within and outside with a view to correcting the
narrowness of outlook that may arise from over generation.
VIII. To develop the potentialities of people for the next level job.
IX. To ensure economical output of required quality.
X. To promote individual and collective morale, a sense of responsibility, co-operative
attitudes and good relationship.
ORGANISATIONAL ANALYSIS
MANPOWER ANALYSIS
• Identification of gap between existing and required level of knowledge skills and
attitude.
• In terms of output/results
• Course construction
• Arrange resource
• Individual
• Group
• On-the job
• Carry out evaluation at various phases against the training objectives set.
REVISE IF NECESSARY
Management can determine the training needs by answering the following questions:
• What behaviors are necessary for each job incumbent to complete his/her assigned
jobs?
Based on out determination of the organization's needs, the type of work that is to be
done, and the type of skills necessary to complete this work, the training programme
should follow naturally.
What kind of signals can warn a manager that employee training may be necessary?
Clearly, the more obvious, ones relate directly to productivity; inadequate job
performance assuming the individual is making a satisfactory effort, attention should be
given toward raining the skill level of the worker. When a manager is confronted with a
drop in productivity, it may suggest that skills need to be “fine tuned”.
In addition to productivity measures, a high reject rate may indicate a need for employee
training. A rise in the number of accidents reported also suggests some type of re-training
is necessary. There is also the future element: changes that are being imposed on the
worker as a result of a job redesign or a technological breakthrough. These types of
changes require a training effort that is fewer crises oriented; that is, a proportion for
planned change rather than a reaction to immediately unsatisfactory condition.
Training cannot be the answer of the problem that lies outside the job activity itself. For
examples, if salaries are low, if supervision is poor, if workers benefits are inadequate or
if the physical work tryout is deficient, spending on employee training may have little or
Once if has been determined that training is necessary, training goals must be established.
Management should explicitly state what changes or results are sought for each
employee. It is not adequate merely to say that change in employee knowledge, skills,
attitudes or social behavior is desirable, we must clarify what is to change, and by how
much. These goals should be tangible, feasible and measurable. It should be clear both to
the management as well as the employee.
There are five steps towards the assessment and analysis of training and development of
the organization.
• Segregate identified problems into problems requiring staff development action such
as training and into problems requiring other management actions, so that these
problems are accurately addressed.
Prioritize training actions in accordance to where the training need is more urgent.
2. Preparing the Instructor: the instructor must know all the job to be taught and how
to teach it. The job must be divided into logical parts so that each can be taught at a
proper time without the trainee losing plans. For each part, one should have in mind the
desired technique of instruction, that is, whether a particular point is best taught by
illustration, demonstration or explanation.
A serious and committed instructor must:
• Know the job or subject he is attempting to teach.
• Have the aptitude and ability to teach.
• Have willingness towards the profession.
• Have a pleasing personality and capacity for leadership.
• Have the knowledge of teaching principal and methods.
• He should equip himself with the latest concepts and knowledge.
4. Getting Ready to teach: This stage of the programme is class hour teaching involving
the following activities:
• Planning the programme.
• Preparing the instructor’s outline.
• Do not try to cover too much material
• Keep the sessions moving along logically
5. Presenting the operation: There are various alternative ways of presenting the
operation, vis .explanation, demonstration etc. An instructor mostly uses these methods
of explanation .In addition; one may illustrate various points through the use of pictures,
charts, diagrams, and other training aids.
7. Follow-up: The final step in most training procedures is that of follow up. When
people are involved in any problem or procedure, it is unwise to assume that things are
always constant. Follow –up can be adapted to a variable reinforcement schedule as
suggested in discussion of learning principles. Every training programme should have a
follow-up; otherwise the training programmers in ten futures cannot be improved.
TRAINING METHODS
As a result of research in the field of training, a number of employees are available .Some
of these methods are new, while others are traditional methods. The training programmes
commonly used to train operative and supervisory personnel are discussed below. These
programmers are classified into on-the-job and off-the-job training programmes.
TRAINING
METHODS
1. Job Rotation:--
This type of training involves the movement of the trainee from one job to another.
The trainee receives job knowledge and gains experience from his or her supervisor
or trainer of the different job assignments. Though this method of training is common
in training managers for general management positions, trainees can also be rotated
from job to job in workshop jobs. This method gives an opportunity to the trainee to
understand the problems of employees on the other jobs and respect them.
2. Coaching:-
The trainee is placed under a particular supervisor who functions as a coach in
training the individual .The supervisor provides feedback to the trainee on his
performance and offers him some suggestions for improvement. Often the trainee
shares some of his duties and responsibities of the coach and relieves him of his
burden .A limitation of this method of training is that the trainee may not have the
freedom or opportunity to express his own ideas.
3. Job Instruction:-
This method is also known as training through step by step .Under this method, the
trainer explains to the trainee the way of doing the job, job knowledge and skills and
allows him to do the job. The trainer appraises the performance of the trainee,
provides feedback information and corrects the trainee.
4. Committee Assignments:-
Under this committee assignment, a group of trainees are given and asked an actual
organizational problem. The trainee also solves the problem jointly. It develops the
team work.
OFF-THE-JOB METHODS:-
Under this method of training, the trainee is separated from the job situation and his
attention is focused upon learning the material related to his future job performance.
Since the trainee is not distracted by job requirements, he can place his entire
concentration on learning the job rather than spending his time in performing it. There is
an opportunity for freedom of expression for the trainees. Companies have started using
multimedia technology and information technology on training. Off-the-job training
methods are given below:
1. Vestibule Training :-
In this method, actual work conditions are simulated in a class room. Material, files,
equipments which are used in actual work performance are also used in training.
This type of training is used for training personnel for clerical and semi-skilled jobs.
The duration of this training ranges from days to few weeks. Theory can be related to
practice in this method.
2. Role Playing:-
It is defined as method of human interaction that involves realistic behavior in
imaginary situations. This method of training involves action, doing and practice. The
participants play the role of certain characters such as the production manager,
mechanical engineer, superintendents, maintenance engineers, quality control
inspectors, foremen, workers and the like. This method is mostly used for developing
inter-personal interactions and relations.
3. Lecture method:-
The lecture is a traditional and direct method of instruction. The instructor organizes
the material and gives it to trainees in the form of a talk. To be effective, the lecture
must motivate and create interest among the trainees .An advantage of the lecture
method is that it is direct and can be used for a large group of trainees. Thus, costs
can time involved are reduced. The major limitation of the lecture method is that it
does not provide for transfer of training effectively.
4. Conference or Discussion:-
It is a method in training the clerical, professional and supervisory personnel. The
method involves a group of people who pose idea, examine and share facts, ideas and
data, test assumption and draw conclusion, all of which contribution to the
improvement of job performance. Discussion has the distinct advantage over the
lecture method; in that the discussion involves two-way communication and hence
feedbacks provided. The participation feels free to speak in small groups. The success
of this method depends on the leadership qualities of the person who leads the group.
5. Programmed instruction:-
In recent years, this method has become popular. The subject matter to be learned is
presented in a series of carefully planned sequential units. These units are arranged
from simple to more complex levels of instruction. The trainee goes through these
units by answering questions or fillings the blanks. This method is expensive and time
consuming.
The specification of values forms a basis of evaluation. The basis of evaluation and the
mode of collection of information necessary for evaluation should be determined at the
planning stage. The process of training evaluation has been defined as “any attempt to
obtain information on the effects of training performance and to assess the value of
training in the light of that information.” Evaluation leads to controlling and correcting
the training programme. Hamblin suggested five levels at which evaluation of training
can take place, viz reactions, learning, job behavior, organization and ultimate value.
IV. Seeking opinion of trainee’s superior regarding his/her job performance and
behavior before and after training.
V. Evaluation of trainee’s skill level before and after training programme.
VI. Measurement of improvement in trainees on the job behavior.
VII. Examination of testing system before and after sometime of training programme.
VIII. Measurement of trainee’s attitude after the training programme.
IX. Cost-benefit analysis of training programme.
X. Seeking opinion of trainee’s colleagues regarding his/her job performance and
behavior.
XI. Measurement of levels in absenteeism, turnover, wastage/scrap, accidents, breakage
of machinery during pre and post period of the training programme.
XII. Seeking opinion of trainee’s subordinates regarding his/her job performance and
behavior.
• Employees have realized that change is order of the day and they
have started playing the role of a change agent. Consequently employees identify
their own training needs, select appropriate training programmes organized by
various organizations and undergo the training programmes. Thus employees in
recent times started taking proactive learning measures on their own.
RESEARCH METHODOLOGY
METHODOLOGY:
The is a descriptive research To identify the extent ,study the various methods of training
and to evaluate the effectiveness of training programmes in MARUTI SUZUKI
INDIA LTD.the data has been collected through both secondary an primary data
Secondary data has been used to compile the company profile and industry profile.
Secondary data collection is merely compilation of the data that has been previously
collected by someone else. Here we have used basically the web, books and other
different journals to collect the secondary data that would possibly meet our objective
The primary data has been generated through structured questionnaires, administered
on different level of managers.
Personal interviews have also been conducted to support the data.
First of all we contacted training department of Maruti Suzuki in order to collect first
hand information regarding the training structure of the company
Thereafter we met DPM (DEPARTMENT HEADS) of different departments and
employees to conduct our questionnaires and interviews. We interviewed 5 DPMs and 15
employees to gather the information we were looking for. Out of 4993 employees which
are presently working in the company
The most important data collection tool for our research is the collection of primary
data . This is important for our research as it provides us with all the information we
require to accomplish and fulfill our objective. Also, it is a widely used method, which is
less time consuming. Mostly unstructured questions are used for getting data as we
wanted to extract more information from the spokesperson instead of providing options
which could have narrowed down our research.
To make our research less complicated we chose convenient sampling to be or technique
so as to cut down the time factor.
In India there are 100 people per vehicle, while this figure is 82 in China. It is
expected that Indian automobile industry will achieve mass motorization status by
2014.
Industry Overview
Since the first car rolled out on the streets of Mumbai (then Bombay) in 1898, the
Automobile Industry of India has come a long way. During its early stages the auto
industry was overlooked by the then Government and the policies were also not
favorable. The liberalization policy and various tax reliefs by the Govt. of India in recent
years has made remarkable impacts on Indian Automobile Industry. Indian auto industry,
which is currently growing at the pace of around 18 % per annum, has become a hot
destination for global auto players like Volvo, General Motors and Ford.
Today Indian automotive industry is fully capable of producing various kinds of vehicles
and can be divided into 03 broad categories: Cars, two-wheelers and heavy vehicles.
Major points
Maruti Suzuki is one of India's leading automobile manufacturers and the market leader
in the car segment, both in terms of volume of vehicles sold and revenue earned. Until
recently, 18.28% of the company was owned by the Indian government, and 54.2% by
Suzuki of Japan. The Indian government held an initial public offering of 25% of the
company in June 2003. As of May 10, 2007, Govt. of India sold its complete share to
Indian financial institutions. With this, Govt. of India no longer has stake in Maruti
Udyog.
Maruti Udyog Limited (MUL) was established in February 1981, though the actual
production commenced in 1983. Through 2004, Maruti has produced over 5 Million
vehicles. Marutis are sold in India and various several other countries, depending upon
export orders. Cars similar to Marutis (but not manufactured by Maruti Udyog) are sold
by Suzuki in Pakistan and other South Asian countries.
The company annually exports more than 30,000 cars and has an extremely large
domestic market in India selling over 500,000 cars annually. Maruti 800, till 2004, was
the India's largest selling compact car ever since it was launched in 1983. More than a
million units of this car have been sold worldwide so far. Currently, Maruti Alto tops the
sales charts.
Due to the large number of Maruti 800s sold in the Indian market, the term "Maruti" is
commonly used to refer to this compact car model. Till recently the term "Maruti", in
popular Indian culture, was associated to the Maruti 800 model.
Maruti Suzuki India Limited, a subsidiary of Suzuki Motor Corporation of Japan, has
been the leader of the Indian car market for over two decades.
Its manufacturing facilities are located at two facilities Gurgaon and Manesar south of
New Delhi. Maruti’s Gurgaon facility has an installed capacity of 350,000 units per
annum. The Manesar facilities, launched in February 2007 comprise a vehicle assembly
plant with a capacity of 100,000 units per year and a Diesel Engine plant with an annual
capacity of 100,000 engines and transmissions. Manesar and Gurgaon facilities have a
combined capability to produce over 700,000 units annually.
More than half the cars sold in India are Maruti cars. The company is a subsidiary of
Suzuki Motor Corporation, Japan, which owns 54.2 per cent of Maruti. The rest is owned
by the public and financial institutions. It is listed on the Bombay Stock Exchange and
National Stock Exchange in India.
During 2006-07, Maruti Suzuki sold about 675,000 cars, of which 39,000 were exported.
In all, over six million Maruti cars are on Indian roads since the first car was rolled out on
December 14, 1983.
Maruti Suzuki offers 10 models, ranging from the people’s car, Maruti 800, for less than
Rs 200,000 ($ 5000) ex-showroom to the premium sedan SX 4 and luxury SUV, Grand
Vitara.
Suzuki Motor Corporation, the parent company, is a global leader in mini and compact
cars for three decades. Suzuki’s technical superiority lies in its ability to pack power and
performance into a compact, lightweight engine that is clean and fuel efficient.
Maruti is clearly an “employer of choice” for automotive engineers and young managers
from across the country. Nearly 75,000 people are employed directly by Maruti and its
partners.
The company vouches for customer satisfaction. For its sincere efforts it has been rated
(by customers) first in customer satisfaction among all car makers in India for seven
years in a row in annual survey by J D Power Asia Pacific.
Maruti Suzuki was born as a government company, with Suzuki as a minor partner, to
make a people’s car for middle class India. Over the years, the product range has
widened, ownership has changed hands and the customer has evolved. What remains
unchanged, then and now, is Maruti’s mission to motorize India.
Diesel Powertrain Plant Suzuki Powertrain India Limited (SPIL), Joint Venture
between Suzuki Motor Coroporation 70% Equity the rest
is with Maruti Suzuki India Limited.
Global hub for Diesel engines and transmissions for
Suzuki worldwide.
Subsidiary Companies True Value: for sale and purchase of preowned cars
Maruti Insurance: for insurance of Maruti vehicles (four
companies)
Maruti Finance: for financing Maruti vehicles
All the employees of MARUTI SUZUKI LTD. (irrespective of their department) are
given training, covering the following contents:-
1. Team building
2. Business Communication
3. Corporate and business etiquettes
4. Interview
5. 7 QC tools (Quality tools in management)
6. world class
7. Statistics process control
8. logistic process control
9. Risk management
10. Information security awareness
11. Internal customer centric approach
12. Leadership
13. Finance for non-finance people
14. Yoga
Training programmes are conducted according to the needs of different departments and
this is just a small list of areas covered under training.
FINDINGS
AND
ANALYSIS
INTERVIEWS
Training department
1. On what basis do you design a suitable training programme for your employees?
Training programme is designed according to need basis of employees and secondly
on general standard basis. Maruti runs 3 year development plan and all the training
needs are already analyzed and the suitable training programs are running for them.
There are different programs for different departments. For DPMs we have training
programs at B-schools, 360 degree feedback plan, leadership and interviewing skills,
programs among others. For managers and assistant managers of different
departments we have customer centric programs, leadership, business etiquettes,
information security awareness, MS Excel and many others. Certain programs like
Yoga are there for every department to de-stress them.
8. Which department among these requires the most extensive & complicated training?
We decide this after analyzing the training needs of different departments.
We have 3 year plan running and training programmes are already decided.
Employees go to assessment centers and based on that report we decide what the
training need for a particular employee is. Also if we feel that the employee is not
working well we may send him for training.
2. So is it just because annual training has to take place or because the employee
is not working well? Which among them is important?
Actually the system is not very perfect. If we feel an employee is not performing
well we send him for training. There is no such criterion for choosing right
employee.
3. Do you talk to employees or is it only you who decide the training need on
assumption?
Generally it’s the head of departments who decide the training.
7. There must be some employees who are not benefited from training. How do
you deal with that?
We don’t expect the training to be 100% fruitful and generally the output of the training
is not more than 25-30%.That 25% is important for us as these are the people who work
seriously and deserve a better place in the organization.
Employees
15%
3. What are the major benefits you receive? (Tick as many as you wish?)
70% employees feel training helps to confirm and clarify ideas.
65% employees feel training presented new approaches and ideas.
80% employees feel training gives stimulus to look objectively at the job.
75% employees feel that training helps to prepare for promotion.
10%
Human Resources Management Page 41
10%
Training And Development
8. Has there been any situation when training was not related to the job you are doing?
Many a times there has been a situation when topic of training is not related to employee’s
job. But, still employees are comfortable about it because they gain additional knowledge
from such training sessions.
9. Comments on the –
a. 1. content of training
b. quality and quantity of handouts given during the training
c. quality and quantity of visual aids used during training
Most of the employees are satisfied with the content of the training programmes the quality
and quality of handouts, visual aids, slide shows and presentations given during the
training. Employees find training really fruitful and want more sessions of training
programmes.
Empl
Human Resources Management Page 43
Training And Development
SUMMARY,
CONCLUSION
AND
SUGGESTIONS
SUMMARY
The global economy of the day has endangered the survival of every organization and in
particular those who want to have a competitive edge over the others. The competitive
edge may be a distant dream in the absence of Superior Quality Products which otherwise
is the function of well-trained employees. Today resources are scarce and have to be used
carefully and trainers of all kinds are required to justify their position and account for
their activities. Training activities, which are ill directed and inadequately focused, do not
serve the purpose of the trainers. Hence identification of training needs becomes the top
priority of every progressive organization. Identification of training needs, if done
properly, provides the basis on which all other training activities can be considered and
will lead to multiskilling, fitting people to take extra responsibilities increasing all round
competence and preparing people to take on higher level responsibility in future.
Training in Maruti Suzuki also is done keeping this in mind. Various methods are
adopted to ensure proper training is given to the right person. The Annual appraisal
system is one of the best in the world, allowing evaluation of employees in a completely
transparent and fair manner. Investing a whopping 4 million, Maruti Suzuki has created
the unique Development and Assessment center with support from consultants like
Hewitt, Ernst & Young and Fore School to evaluate its middle and senior management on
leadership skills. In addition to what the Development center offers, the assessment
centre will have 'psycho-metric tests' and the senior management/functional heads who
go through the assessment will be evaluated. A job rotation policy ensures that people are
at their best and become multi taskers. Many programs to sensitize managers about
customer service and understanding customers are conducted. So it’s quite clear that
Maruti offers a wonderful environment to work in because of it’s fair policies.
CONCLUSION
Our main objective was to identify study and evaluate the various training methods
adopted by MARUTI SUZUKI INDIA LTD and compare them to what we have studied
and we have achieved the same by studying different methods of training by meeting
various officials of MARUTI SUZUKI INDIA LTD.In our research we have learnt a lot
and realized that although the methods adopted by different organizations are generally
those which we have studied but the approach is different. Maruti Suzuki takes up
various methods for training and is successful also as their approach is right.
• Trainer-trainee cooperation
Suggestions
ANNEXURE
BIBLIOGRAPHY
Publishers, Unit 9
• www.marutisuzuki.com