What is eProcurement?

e-Procurement is a tool to E enable

procurement activities, including sourcing,
ordering, commissioning, receipting and
making payments for the whole spectrum of an
authority’s activities.
The prime objective is to e-enable the
management of the supply chain that can be
achieved by stand alone, shared or integrated
software tools.
e Procurement
Graphical overview
So what’s eProcurement?

Sourcing is the process by which an authority

identifies, selects, and manages its suppliers.
(e-tendering and e-auctions)
Buying goods and services is the transactional
process executed by many members of the
authority during the day to day delivery of
services. (e-purchasing and procurement
cards).
e-Procurement is a collective term for a range
of technologies that can be used to automate
the internal and external processes associated
with sourcing and buying.
 E-Procurement - Components
 E-Purchase  E-Tendering
 Registration  Tender Notice
 Store coding  Tender enquiry
 Technical Particulars  Bid submission
 Evaluation of Bids
 Bid opening
 Award of Rate
Contract

 E-Inspection / Supply  E-Payments

 Supply Order  Bill submission
 Inspection  Processing
 Dispatch Details
 Payments
 Receipt Details
 Debit Adjustments
 Status
 Complaints
 E-Procurement - Benefits

 Increased Transparency & Wider Competition

 Simplify & Speed Up Tendering Processes
 Real Time Generation Of Detailed & Accurate Data – Elimination
Of Human Error
 Seamless Sharing Of Information
 Ease Of Operation & Quicker Decision
 Comprehensive Website To Facilitate Tendering, Contracting,
Ordering And Retrieval Of Information To Authorized
Functionaries - Online Interaction Avoiding Physical Visits
 Facilitating Pre And Post Contract Management
 Reduction In Cost Of Government Purchases
Obstacles in adoption of e-procurement

• Though the trends are positive, there are certain stumbling

blocks in the adoption of e-procurement. Many small and
medium businesses are slow in procuring online, due to
constraints in integrating procurement platforms with legacy
systems and the lack of data standards. E-procurement in the
B2C sector has also been slow to catch on, as the supply
chain links have not yet been fully e-business -enabled. One
impediment is that not many suppliers are equipped to
participate in an e-procurement process. They will have to
invest in making custom interfaces and in some cases
customers may be unwilling to participate.
 SOME ISSUES

• Some of the issues that need to be sorted out by

companies wanting to implement e-procurement
solutions are:

E-enabling of suppliers.
 Finding new suppliers.
• Need for strong collaboration.
Capacity to deliver.
Transactional cost.
To some extent, availability of content and
Transparency of the process.
 VENDORS OF E-
PROCUREMENT
Ariba: www.ariba.com

CombineNet: www.combinenet.com

Commerce One: www.commerceone.com

Elance: www.elance.com

Oracle: www.oracle.com

QAD: www.qad.com

SupplyWorks: www.supplyworks.com
 VENDORS (CONTD.)
• WIPRO
• TATA MOTORS
• DABUR
• ICICI LOMBARD
• SRL RANBAXY
• MAHINDRA & MAHINDRA
• RELIANCE
 RELEVANCE AND SCOPE
How e-procurement is going up
Ye No. of Value of No. of Percentage of e-
ar department transactio transactio procurement out of
s/ ns ns total spend
agencies completed processed
$ (Million)
200 8 447 564 20%
3-
04
200 7 3,522 3,746 80%
4- department
05 s,
9 PSUs and
17
municipaliti
es
200 8 3,740 7,931 90%
5- department
06 s, 13 PSUs,
51
municipaliti
es and
5
universities
 Largest eProcurement
vendors
Vendor Estimated Comments
number of
clients, 2006
SAP* 2,500 Largest vendor, almost all licensed

Oracle with 2,400 Mostly licensed, some licensed under

PeopleSoft* Oracle OnDemand model

Ariba 250 Fortune 500 clients, not much growth

ePlus 450 US only; linked to IT product sales

BasWare 80-90 Nordic countries; licensed product

Perfect 80-90 US mostly; SaaS offering

IBX 80-90 Nordic countries; SaaS offering

CC-Hubwoo 60-70 Germany and France; SaaS

Quadrem 30-40 Mining and CPG companies; SaaS

Ketera 25-30 US; SaaS

Source: Forrester Research, Inc., based on vendor data from over 60 vendors
E procurement in SSG.
Company Overview
• 30 years in the institutional
sporting goods industry
• Parent Company of BSN Sports
and US Games
• $90 million in annual revenue
• Complete range of products:
(Athletic, PE, Youth, Consumer,
Camp)
• Largest manufacturer and
distributor of sports and
recreation products to the
institutional market.
• National and international
distribution capability.
• Industry leader with technology
 eCommerce Sites
Sport Supply Group
Corporate Site
www.sportsupplygroup.com

BSNsports.com US-Games.com
Athletics Early Childhood
http://www.BSNsports.com http://www.US-Games.com
How eProcurement
is Done in SSG...
 Typical Purchasing Process

User researching product

User with product request Vendor School Warehouse

Decision Maker
End User
User with approval

Purchasing Agent Sales Rep

Our eProcurement Process

If your organization is looking for ways to reduce costs while increasing ordering
efficiency and user flexibility, our e-Procurement solution is the tool you need.

Organizations can cut their administration costs by reducing their distribution and
warehouse needs by utilizing our electronic ordering and direct fulfillment solution. This
adds convenience and value for your users and requires no investment or maintenance on
your part. It also provides the necessary controls and approval system that organizations
like yours require. Our e-Procurement solution was developed with the latest technology
to ensure that your organization receives the very best, most secure electronic ordering
system available today.
 eProcurement
Sample Screens
 “Gateway” Page
We create a “Gateway Page”
for all your users to go to and
select which catalog and type
of products they are looking
for:
Athletic = BSN Sports
PE = US Games
We include a drop down
window that provides a quick
start training guide on how to
use the system.
 Entering - Your Sports Store

After selecting
your product or
catalog category
from the Gateway
Page the user
automatically
jumps to this log in
page where they
enter their e-mail
address and
password that we
set up in advance.
 Main Screen
Once the user logs in and
hits the sign in button, they
come to the Main Web
page. On this page you will
find the following features:
a) Cart Purchase amount,
quick links to your account
status, order tracking, help
and back to home.
b) A PDF file of our
current catalog in case you
don’t have yours handy.
c) “Quick Jump” Buttons
to the Major Sports Shops
d) A full list of Product
Categories.
e) Product Specials
 Quick Order Entry
Method
The Quick Order Entry method
is the easiest and quickest way to
order product. It is used when
the user knows the specific
product code that they want to
order.
From the Main Screen click on
“Quick Order Form” located in
the upper right hand corner.
This will take the user to this
screen where they simply type in
the product code from their
catalog along with the quantity
desired.
If the user has more than one
item they select “add to cart” and
keep entering product codes until
their list has all been entered.
Once their order is complete the
user clicks on “Proceed to
Checkout.”
 Checking Out – Step #1
At this point the user
reviews their cart for
the proper items,
quantity and clicks on
the “Proceed to Step” 2
button on the bottom of
the page.
 Checking Out - Step #2
At Step #2 of checkout the
user should verify and if
necessary change the ship to
address.
Also, this is where you can
specify special delivery
instructions such as inside
delivery or do not deliver
before a specific date.
Once you have verified your
order, selected the proper
ship to address and any
special delivery instructions,
the user should click on the
“Proceed to Step” 3 button.
 Checking Out - Step #3

Step #3 of checkout allows the

coach, AD or PE coordinator
to submit the order for
authorization. This can be
the school bookkeeper,
secretary or purchasing
manager. You tell us and we
set it up behind the scenes
based on your direction.
Simply click the Submit For
Authorization button and the
system automatically
generates an email that is sent
to that user’s designated
authorization contact as you
have specified for final
approval.
Checking Out - A/B Authorization

The authorization contact

simply opens the email, clicks
the authorization link
provided, logs-in as normal and
is taken to the e-Procurement
approval page where he/she
may approve or reject
requested items.
 Checking Out - A/B Authorization

Once the authorization contact

selects items to approve, the 1-
2-3 checkout process is the
same. Except at Step 3, the
authorization contact has the
ability to insert a purchase
order number and then
submits the order.

That’s it!
What Happens after Authorization?

1) Your electronic order is

instantly received by our
SAP/IT system after you hit
submit my order.

2) If your order is for stock

items, the order moves
immediately over to our
Warehouse where labels are
dropped every 2 hours.

3) The order is picked and

packed and shipped in
most cases the same day.
 Additional Features

From the Main Page of our Web Sites you can:

• Track your UPS Orders.

• Review your Account Status.

 Order Tracking
To track an order the
user simply logs on
normally and at the top of
any page clicks on the
Order Tracking selection.
Once here the user can
see the detail of their
orders, when their
product shipped, when it
was delivered and the
tracking number.
To view the order
tracking detail
information, the user
clicks on the blue
tracking number next to
the order in question.
 Instant UPS Tracking
By clicking on the blue tracking
number, the user jumps
automatically to a UPS Page
which shows their detail tracking
information including who signed
for the delivery.
 Account Status

Each user can

view their account
status on-line by
simply selecting
the account status
quick link button
on the top of any
page.

Once at this page

the user can select
to display all
items, open items,
cleared items or
master data and
see a summary of
their account.
 Customer Service

At any time the user can

scroll to the bottom of any
page and select from our
Help Desk, Request a
Catalog, search our
FAQ’s, Contact Us via
e-mail or give us a call on
our toll free 800 number,
where our customer
service team will be happy
to assist the user.
We appreciate your
business and hope you will
give our on-line ordering
system a try!
 How do I get set up?

Setup is easy as 1-2-3

1 2 3
Give us a call and let us know
you would like to get set up with
our e-procurement, on-line
ordering solution
Our representative will review
with you your requirements and
set up all of your schools in
advance.
Within 5-7 business days
your entire school district
will be up and running with
your free, on-line ordering
Sports and PE Store.
THANK YOU