Professional Documents
Culture Documents
Enchancements
Version 49.0
18 September, 2007
Product Version
VTLS Inc.
1701 Kraft drive
Blacksburg, Virginia 24060
U.S.A.
Phone: 800.858.8857 / 540.557.1200
Fax: 540.557.1210
Email: hotline@vtls.com
1.1 GLOBAL 4
1.1.1 SUPPORT FOR AUTOMATIC LOG-INS 4
1.2 ACQUISITIONS 5
1.2.1 SUPPORT FOR EXCHANGE ORDERS 5
1.2.2 SUPPORT FOR COLLECTION MANAGEMENT CODES 8
1.2.3 SUPPORT FOR SUPPLEMENTAL INVOICES 10
1.2.4 COG ORDER SUPPORT FOR MASTER RECORD 11
1.2.5 SUPPORT FOR MULTI-VOLUME ORDERS 11
1.3 CATALOGING 12
1.3.1 ENHANCED RECORD EXTRACTION OPTIONS 12
1.3.1.1 New Option to Include Embedded Holdings Tags 12
1.3.1.2 New Option to Extract Error State Patron Records 13
1.3.2 ENHANCED RECORD LOADING OPTIONS 13
1.3.2.1 New Option to Preserve Local Tags 13
1.3.2.2 New Option to Compare Dates in Incoming Records 13
1.3.2.3 New Option to Specify a File of Failed-to-Delete Records 13
1.3.3 ENHANCED SERVER SETUP OPTIONS 13
1.3.4 HOLDINGS LOCATION FOR ITEM RECORDS TAKEN FROM HOLDINGS RECORD 15
1.3.5 ENHANCED COPY OPTIONS 15
1.3.6 SUPPORT FOR COPY-SPECIFIC NOTES 16
1.3.6.1 Copy-specific Notes for Items 16
1.3.6.2 Copy-specific Notes for Holdings 18
1.3.6.3 Default Notes Workform Option 18
1.3.7 NEW GENERATE 880 TAG FUNCTION 19
1.3.8 ENHANCED DISPLAY OPTION FOR 880 TAGS 20
1.3.9 CLIENT VALIDATION BY ENCODING LEVEL 21
1.3.10 SUPPORT FOR A COMMON NAME/SUBJECT AUTHORITY RECORD 21
1.4 CIRCULATION 22
1.4.1 SUPPORT FOR VOLUME-LEVEL REQUESTS 22
1.4.2 SUPPORT FOR HOLDINGS-LEVEL REQUESTS 23
1.4.3 SUPPORT FOR “LOST CARD BLOCK” FIELD IN PATRON RECORD 24
1.5 OPAC 26
1.5.1 SEARCHING WITH NON-NORMALIZED DIACRITICAL CHARACTERS 26
1.5.2 LOCATION FILTERING AND CALL NUMBER BROWSE SEARCHES 27
1.6 SERIALS 27
1.6.1 SERIALS CLAIMING BASED ON ORDER LOCATION 27
1.6.2 SUPPORT FOR ASN CONTROL NUMBER: SEARCHING AND INCLUSION IN CLAIM LETTER
FILE 27
1.6.3 ABILITY TO SELECT A HOLDINGS WORKFORM 28
1.6.4 SUPPORT FOR COMBINED ENUMERATION IN SUBFIELD $Y OF 853-855 TAGS 28
2. VIRTUA PROFILER 30
3. VECTORS IPORTAL 43
1.1 Global
Virtua has been enhanced to support automatic log-ins to internal and external
databases. You can configure Virtua to allow automatic log-ins for guest users or users
with usernames/passwords. In this way, when users launch the client and connect to a
server, they can bypass the Virtua Access window.
3. In the Automatic Log-in area at the bottom of the window, select an appropriate
radio button.
4. Click OK.
1.2 Acquisitions
Virtua has been enhanced with the following features to support exchange orders:
Figure 1-1. Add PO Request Dialog Box - Displaying Exchange Order check box
• On the Add Order Window, the Exchange Order field indicates that an order is
flagged as an Exchange order.
Figure 1-2. Add Order Window - Displaying the Exchange Order field
• In the vendor record, a new Exchange Order check box allows you to specify
whether you want Virtua to automatically flag as Exchange orders any orders
created for this vendor using the Import MARC Orders/Requests Tool.
• For easy recognition of Exchange orders, once an order is placed, the Statuses tab
of the View Bibliographic Record window for the title on order displays Exchange
after the order type.
• Virtua will ignore the Create Received Items flag in the Virtua Profiler for
Exchange orders so that no item records are created upon receipt of the material.
• Holdings records, which are normally created at order time for Serial orders, will
not be created for Serial orders flagged as Exchange.
• After you have completed and saved a payment voucher for an Exchange order,
♦ If the title used to generate the order was already held at the library, the
Statuses tab will no longer display acquisitions information.
♦ If no other items are linked to the title and the title was not originally
masked, the system will automatically mask the record so that it no longer
appears in the OPAC.
(See the section “Support for Collection Management Codes” in this document for
new collection management code features in the Virtua Profiler.)
Virtua has been enhanced as follows to include support for collection management
codes:
For each value type listed in the Type column, a list of values appears in the
corresponding Order Values column. Double-click in the appropriate Order Values
column for each value type that you want to assign a value to display a drop-down box
with available values.
Value types for which a value is required are indicated with an asterisk next to the
value type name in the Type column.
Virtua has been enhanced to support supplemental invoicing. You will be able to track
the supplemental invoices along with the original invoices via the Statuses tab on the
View Bibliographic Record window. In this way, you can reconcile the original invoices
with supplemental invoices that are created throughout the year. The system will also
recognize and support supplemental invoices that are brought into the system via
EDIFACT.
The Add Supplemental Invoice window appears, where you can create supplemental
invoice line items and attach them to individual purchase order line items.
1. In the MARC Editor, create a bibliographic record that represents the series title
that is on standing order.
2. In the 245 tag subfield $k, type: (Series Order). In this way, on the Browse
window or List of Titles window in the OPAC, the reference (Series Order) will
appear to identify the record as a “master” record.
3. Add an item record that represents the entire standing order.
4. Add the status On Standing Order to the item.
Note: You will need to create the status On Standing Order in the Virtua Profiler.
Be sure to define the status as NOT allowing requests via any request types.
5. In the item record, add a public note to indicate that the record represents a
standing order and that individual titles can be viewed in the OPAC under the
series title.
Once you have created the “master” record and item, the series title and item are
searchable in the OPAC.
Virtua Acquisitions has been enhanced to better handle the ordering, receiving, and
invoicing of multi-volume publications. There is now a new purchase order type called
Multi-volume orders. You can select this order type when creating new orders via the
Add PO Request window.
1.3 Cataloging
IM record: 17188716
Virtua’s record extraction program, write2709.exe, has been enhanced with the
following new command line options:
IM record: 23830494
IM record: 17180136
Virtua has been enhanced with a new record loading option, Preserve Local Tags (-t),
which allows you to specify that an existing record’s local tags (tags with subfield $5
containing the current library symbol) should be preserved when the record is replaced
by a matching incoming record.
IM record: 21124362
Virtua has been enhanced with a new record loading option, -C, which determines
whether Virtua will compare the date in the 005 tag of the incoming record with the
date in the 005 tag of the existing record. If the date of the incoming record is LESS
recent than the date of the existing record, then the record will not be loaded.
IM record: 30123924
Virtua has been enhanced with a new record loading option, --failed-delete-record-file,
which specifies a file into which records that cannot be deleted are written.
Virtua has been enhanced with the two following new options on the Server Setup
window:
• Default Load Character Set - specifies in what character set the server you are
configuring stores its records. If MARC21 is selected, records will be converted to
UTF8 upon download to your Virtua server.
To add a use attribute, enter the following information in the New Attribute area:
• Search Type: From the drop-down box, select Browse, Keyword, or Both to
specify with which search type(s) the use attribute should be associated.
• Attribute: In the text box, type the number representing the use attribute to be
used for the search.
• Name: In the text box, type a text string that will appear for the use attribute
on the Search window.
When you have entered all of the required information, click the Add button.
The new attribute information you entered will appear in the information box
immediately above the New Attribute area. When you connect to the configured
server, the attribute name(s) will appear on the appropriate tab(s) of the OPAC
Search window.
Virtua has been enhanced so that if you are adding the first item to a holdings record,
the location value is now taken from the location in the 852 tag subfield $b of the
holdings record rather than the log-in location.
Virtua has been enhanced with two new cataloging options, located on the Copy
Options tab:
• Subfields NOT to Copy into a New Editor Window - The subfields of the tags
that you specify here will not appear in a new MARC Editor window if you choose
Duplicate Record in New Window.
Virtua has been enhanced to allow you to add copy-specific notes to holdings and item
records. Copy-specific notes are notes that are stored in a separate MARC format
record and attached to the holdings or item record. Notes records are keyword
searchable.
Note: See the sections “Indicating the Presence of Copy-specific Notes” and
“Displaying Copy-specific Notes” in this document for new iPortal features related to
copy-specific notes.
If copy-specific notes exist for an item, an alert will appear on the following windows:
1. From the right-click pop-up menu on the Item Information window, select More
Notes.
If copy-specific notes exist, they appear in the View Notes Record window.
If copy-specific notes do NOT already exist for an item record, you may add them.
2. From the right-click pop-up menu, select More Notes, which will either open a
default workform or allow you to choose one.
If copy-specific notes exist for a holdings record, on the Holdings tab of the View
Bibliographic window, an asterisk (*) will appear to the left of the location name for
the holdings line.
1. From the right-click pop-up menu on the View Holdings Record window, select
More Notes.
If copy-specific notes exist, they appear in the View Notes Record window.
If copy-specific notes do NOT already exist for a holdings record, you may add them.
1. On the View Holdings Record window, from the right-click pop-up menu, select
More Notes, which will either open a default workform or allow you to choose
one.
A new Default Notes Workform option on the File Options tab of the Cataloging
Options window, allows you to determine which workform will appear in the MARC
Editor automatically when you create a new copy-specific Notes record for a holdings
or item record.
Virtua has been enhanced as follows: the new Generate 880 Tag function automates
the process of creating linked 880 tags within a bibliographic record. The 880 tag
allows you to designate, in a different script, another tag in the same record.
1. In the MARC Editor, position the cursor in the existing tag for which you want to
generate a linked 880 tag.
2. Select Generate 880 Tag from the right-click Editor pop-up menu to display the
Edit 880 Tag window.
The Edit 880 Tag window displays a row for each subfield present in the existing
tag. In the Subfield column, the subfield indicator appears. The Data column
contains a textbox to enter data for each associated subfield indicator.
4. Enter values for each subfield as desired by clicking and typing in the appropriate
Data column for each associated subfield, and click the Save button.
Virtua has been enhanced with a new MARC Editor Display Option - Display 880
tag(s) after linked tag - which allows you to determine whether you want 880 tags to
display immediately after their linked tag or in numerical order.
Note: Unlinked 880 tags (those with an occurrence number “00”) will display as
ordered in the VTLSSORT tag unless the Ignore VTLSSORT tag box is checked.
VTLS now provides two rules files that the Virtua client will use to validate records by
encoding level. One file is generic: vtlsencodelvl<x>.val, where <x> represents an
encoding level character. You can copy this file as needed and define the validation
rules as appropriate for a specified encoding level. The software will know to use this
file to validate records based on that value. VTLS also provides a default file for
encoding level j (Japanese): vtlsencodelvlj.
Virtua has been enhanced to allow one authority record to be used as follows:
1) As both a name and subject. If the 008/14 and 008/15 are both "aa" and the 1xx
tag is 100, 110, or 111, the authority is used as both an author and a subject.
2) As both a title and subject. If the 008/14 and 008/15 are both "aa" and the 1xx tag
is 130, the authority record is used as both a title and subject.
When using the Request Wizard to place an item-level request, two additional request
options are available on the Request Wizard window: Only This Item and Any Item of
This Volume.
• Only This Item - Lets you place a request for a specific item in a multi-volume
(or multi-part) set.
• Any Item of This Volume - Lets you place a request for any copy of the specified
volume in a multi-volume set.
The patron record now supports storing in tag 015 subfield $x the reason that a patron
barcode has been disabled. To indicate that the barcode stored in subfield $a of tag
015 has been disabled, enter an explanation in subfield $x of the same 015 tag. For
example, if a patron loses their library card, you will note this in the Disabled Reason
subfield $x, for example, 015 $a 23434 $x Card lost. When staff assign the patron a new
patron barcode, they will enter it in subfield $a of a new 015 tag.
When the system tries to authenticate the patron or tries to link a circulation
transaction to the patron, it will check for disabled barcodes. If the system finds a
disabled barcode stored in the record (and as long as no valid barcode—i.e., one stored
in subfield $a of a tag 015 that lacks a subfield $x—is being used), authentication and
circulation transactions will be blocked. The diagnostic message that appears will
contain the invalid barcode as well as the disabled reason.
By default, Virtua normalizes both keyword search terms and the keyword indexed
data that is stored in the database, removing any accent marks or other diacritics.
Virtua now offers you the option of doing non-normalized keyword searches.
In the client, selecting the Non-Normalize Diacritical Characters option (Figure 1-15)
allows you to perform a non-normalized keyword search.
Figure 1-15. Search Window - Keyword Tab - Non-Normalize Diacritical Characters Option
• Does not normalize your keyword search term. The software searches on your
precise search term, including any diacritics.
• Performs the keyword search against a non-normalized keyword index.
You can now use a location filter with call number browse searches. This gives you the
ability to search by call number only those records that belong to a selected location.
Associated with this enhancement is the Require Location Filter for Call Number
Browse option on the OPAC Basic Options window in the Profiler. When this option
is selected, you must use a location filter with a call number browse search. If you try
to do the search without selecting a location filter, the system will prompt you to do
so.
1.6 Serials
For serials claims, if the associated holdings record contains a 943 tag subfield $a (used
to specify the order location), that value will be used to determine the location when
transmitting claim in batch.
Virtua has been enhanced to include an ASN control number search option in the
OPAC. An ASN search will search the 019 tag subfield $a of holdings records and
display the result on the Serials Check-in window. In addition, the ASN is now
included in the default claim letter file.
1) You now have the ability to specify a default holdings workform in the Cataloging
Options window. This is the workform that will appear in the MARC Editor when,
from the View Bibliographic Record window, you right click and then choose
Create Holdings Record.
2) You also have the ability to select a holdings workform from any number of
holdings workforms that may exist. To be given the choice of workforms, on the
View Bibliographic Record window, right click and then choose Create Holdings
from Workform.
1) The combined “c” publication code and combined enumeration in the subfield $y
of the 853-855 tags.
2.1 Acquisitions
(See the section “Support for Collection Management Codes” in this document for
new collection management code features in the Virtua client.)
The new Controlled Order Line Values parameter allows you to define multiple
controlled value lists.
Using this parameter, you can add, modify, and delete an unlimited number of lists and
define their values.
The Name text box contains a name for the list of controlled values. This text will
appear in the Virtua client in the Type column of the Controlled Values tab on the
Order Line Editor window.
The Add button adds a new value to the list. The list contains the following
information:
• Code - A unique code for the value. It can be alphanumeric and contain up to 100
characters.
• Description - Text to describe the value. It can be alphanumeric and contain up to
100 characters. This text will appear in the Virtua client in the drop-down box of
the Order Values column on the Controlled Values tab.
• Disabled - Indicates whether or not the value is active or disabled.
The new Controlled Order Line Values Acquisitions Basic Options parameter allows
you to determine the types of controlled values that will appear on the Collection
Management tab in the Virtua client. The Collection Management tab will be displayed
in the Order Line Editor, on the Line Item Receipt Information window, and on the
Invoice Line Item window. If you do not configure this parameter, the Collection
Management will not be displayed.
Click the Add button to add a new row, and select a controlled order line value type
from the drop-down box. Select the check-box in the Required column if you want a
value to be required for this value type when creating an order.
Figure 2-3. Controlled Order Line Values option - displaying Value Type dropdown box
Note: The controlled order line value types that appear in the drop-down box are
generated from those that you have specified in the Controlled Order Line Values
Profiler parameter.
The Profiler has been enhanced to include a Source field for the Tags to Be Deleted
parameter. If you specify a value in the Source field, the specified tags and subfields
will be deleted from the incoming record ONLY if the record’s 003 value matches the
003 value set in this parameter.
The Profiler has been enhanced with a new Cataloging Basic Option (Always Use the
Incoming 005 Tag When Updating/Loading LC/NACO Authority), which allows you
to tell Virtua to keep the incoming 005 tag upon updating/loading LC/NACO
authority records. LC/NACO authority records are identified by the presence of tag
010. By default, Virtua adds the current date into the 005 tag upon loading authority
records. But in LC/NACO authority records, the 005 tag indicates the date when the
LC created/modified the authority record, so your library may not want Virtua to
update this tag.
The Profiler has been enhanced with a new Cataloging Basic Option (Support
Selection of Controlled Values in Patron Record), which allows you to enable
functionality that can be used to make the process of cataloging the patron record 301
and 302 tags more efficient.
This option works in conjunction with the Circulation parameter Controlled Patron
Values, which allows you to configure controlled patron value codes and
corresponding text descriptions. The codes you configure can be entered in the patron
record 301 tag. When you save the record to the database, the 302 tag is populated
with the text description that applies to the corresponding code in the 301 tag.
Permissions set for an individual user will override the permissions set for that user’s
group, and permissions set for an individual tag will take precedence over the
permission set for the range of tags to which that tag belongs.
2.3 Circulation
2.3.1 Ability to Override Notices
IM record: 17267652
On the Notices/Limits tab of the Location + Patron + Item matrix window, the new
Override Notices feature lets you set the notice period for any numbered notice. This
value will override the default setting in the Notice Period field. The period is a
numeric value from 0 to 9,999. The options for units are: minutes, hours, days, and
years. To specify an override, click the Add button.
In the Location + Patron Matrix window of the Virtua Profiler, there is now an option
to set a Fixed Date value for patron record expiration and an option to set a Fixed
Date value for patron record deletion.
The Controlled Patron Values parameter allows you to configure controlled patron
value codes and corresponding text descriptions. The codes you configure here can be
used to make the process of cataloging the patron record 301 and 302 tags more
efficient.
When you double-click on the Controlled Patron Values parameter, the tree structure
expands to display a list of the controlled patron values categories (Figure 2-7).
The controlled patron values categories, which we list below, correspond to subfields
in the patron record 301 and 302 tags:
You can configure controlled patron values (codes and corresponding text
descriptions) for each of the categories listed above. When you catalog patron records,
you can enter a controlled patron value code in the appropriate subfield of the patron
record tag 302. When the record is saved to the database, the text description that
applies to that code is populated in the corresponding subfield in the 301 tag.
The Profiler has been enhanced with a new Hide Holdings/Items setting on the
Add/Modify Location and Add/Modify Sublocation windows, which lets you specify
whether holdings and items at the current location are hidden in the OPAC from non-
authenticated users.
Associated with this feature is the Apply Mandatory Filters for Hidden Locations
option on the OPAC Basic Options window in the Profiler. This option must be
selected in order for the holdings and items at the designated locations to be hidden.
The Profiler MARC View Editor has been enhanced with a new Linking Entry Fields
MARC Code area, which allows you to specify a MARC code for linking fields (760-
789) that have been designated as search hyperlinks.
In the Linking Entry Fields MARC Code area, specify a MARC code for any linking
fields (760-789) that have been designated as search hyperlinks. If the control number
in the subfield $w is preceded by the specified MARC code, then the field will be
displayed as a hyperlink.
The Profiler has been enhanced with a new EndNote view for the iPortal. The Cart:
EndNote Display View record (Figure 2-10) is used to display record information on
the Cart’s EndNote view (Figure 2-11). The Cart’s EndNote view presents information
in a format for use with EndNote software.
The iPortal has been enhanced to include a new optional FOCUS parameter for the
Begin Search Form Directive, which indicates that the search form’s first search term
field will be ready to receive keyboard input immediately after the page is loaded (i.e.
the cursor will be automatically positioned in the first search term field).
<!--@BEGIN_SEARCH_FORM,[Search Type],FOCUS@-->
Notes:
• Only the last search form using the FOCUS option will be selected for immediate
keyboard input.
• This feature only works in Internet Explorer 3 and later, Netscape 2 and later,
Firefox 1 and later, and any other browser that is W3C standard compliant with
regards to the HTML DOM specification.
Location: The Location Name Translations Setting section of the chameleon.conf file.
Value to Enter: The complete path and filename of the .conf file containing location
codes and the translated name for each code that will appear in the iPortal. For
example,
/home/vtls_library/public_html/gw_49_0/conf/location_names.conf
Value to Enter:
Two new settings in the iPortal allow you to determine the presence of copy-specific
notes for holdings and/or items.
Location: The Item List Screen Settings section of the chameleon.conf file.
Figure 3-1. Items List Screen - Marker Indicating the Presence of Copy-specific Notes
Value to Enter:
Figure 3-2. Item Screen - Marker Indicating the Presence of Copy Specific Notes
Value to Enter:
Figure 3-4. Holdings Screen - Marker Indicating the Presence of Copy-specific Notes
Value to Enter:
Two new settings determine what available item information is displayed and how it
appears.
Value to Enter:
Value to Enter:
Note: Dialog based details show the status of each item as a link to the item record
itself.
Three new directives have been added to allow you to display copy-specific notes
attached to an item and/or holdings record.
Note: See the section “Support for Copy-specific Notes” in this document for other
new features related to copy-specific notes.
Usage: <!--@ITEM_DETAIL_EXPANDED_NOTES@-->
Usage: <!--@HOLDING_DETAIL_EXPANDED_NOTES@-->
Usage: <!--@HOLDING_ITEM_DETAIL_EXPANDED_NOTES@-->
For copy-specific notes records on the List of Titles screen, a “parent” link is available
for accessing the parent item or parent holdings record to which the copy-specific note
is attached. For copy-specific notes records, the iPortal automatically replaces the full,
items, and marc links with either a parent item link or parent holdings link, whichever is
appropriate.
Directive: DISPLAY_PARENT_BIB_USING_VIEW
Purpose: Displays brief parent bibliographic information at the top of the Item Detail
or Holdings Item Detail screen. The display of the brief bibliographic information is
generated from a View, which is created in the MARC View Editor. The display lets
you associate item details and copy-specific notes, if available, with an item’s parent
bibliographic record so that users can see all this information on one screen.
where view is required AND is either the number of the iPortal View or the name of the
iPortal View to be used.
Note: This directive uses not only a View, but also a dialog file to generate the screen
display. Only View data is available for use in the dialog. One generic dialog file called
ParentBib.dlg is provided as part of the default skin template.
By giving patrons the ability to enable this setting, you give patrons the option of
seeing “item availability” information displayed for each record on the Holdings List
screen. The display of this information impacts system performance, especially at
libraries with a large number of holdings. For this reason, we have made this option a
patron preference.