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Invoice Verification End User Manual PDF
Invoice Verification End User Manual PDF
MM Invoice Verification
MM_07
MM Invoice Verification
Contents 1. 2. 3. 4. 5. Course Overview: MM Invoice Verification.........................................................3 Curriculum..........................................................................................................4 Course Introduction............................................................................................5 Purchasing Process Overview ...........................................................................6 Business Impacts.............................................................................................11 5.1. 5.2. 5.3. 6. Key Impacts...........................................................................................11 Glossary ................................................................................................11 Post Go Live Support Process ..............................................................11
Practical Component........................................................................................12 Exercise 1: Enter Incoming Invoice referencing a PO - MIRO.........................13 Exercise 2: Display Invoice Document - MIR4.................................................15 Exercise 3: Display List of Invoice Documents - MIR5 ....................................16 Exercise 4: Release Blocked Invoices - MRBR...............................................17 Exercise 5: Cancel Invoice Document - MR8M ...............................................19
MM Invoice Verification
1.6. Course Content 1. 2. 3. 4. 5. Enter Incoming Invoice referencing a PO Display Invoice Document Display List of Invoice Documents Release Blocked Invoices Cancel Invoice Document
MM Invoice Verification
2. Curriculum
2.1. Materials management Course Curriculum Course Code MM_01 MM_02 MM_03 MM_04 MM_05 MM_06 MM_07 MM_08 MM_09 MM_10 MM_11 MM_12 Course Name Purchase Requisitions & SRM Shopper Purchase Requisition Approver(inc. services) Buyer (Materials and Services) Purchase Order Approver Goods\Services Receipt and Approver Vendor Management Invoice verification Contracts Processing Management Training Executive Training Displays & Reports Composite Course
MM Invoice Verification
3. Course Introduction
This course focuses on Verification Vendor Invoices for Materials (Non Stock) and Services in SAP, The invoices from Vendor are recorded in SAP by referring to:
Purchase order number (against which the non-materials/services are delivered by the Vendor) and the system would list down all the eligible line items from Purchase order for processing the Invoice. The relevant line items specific to the invoice presented by the Vendor needs to be selected before proceeding further. Vendor code, where the system will list down all the eligible items (materials/services), from various purchase orders, for invoice processing. The relevant items (materials/services) are selected from this list, which is indicated in the Vendor's invoice, for further processing.
The Vendor (Invoice Party Partner), the vendor document number, date of invoice receipt and total value of the Invoice are mandatory fields on the header of the Invoice. The value and currency from the Vendor's Invoice are entered during Invoice processing and the system gives message for any differences between the value from Vendor's Invoice and the Purchase order values and the quantity in the Goods Receipt. The invoice will not be posted until the difference is zero between the debits/credits (or within the allowed tolerances). A document number is generated after successful posting of Vendor's invoice and this would now enable processing of payment to vendor (against this invoice) using the baseline date of the entered vendors document date and the terms of payment.. An accounting document is also created automatically in the background to recognize Vendor liability and to clear the GR/IR.
MM Invoice Verification
MM Invoice Verification
MM Invoice Verification
MM Invoice Verification
MM Invoice Verification
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5. Business Impacts
5.1. Key Impacts Business Process Invoice Verification Impact Improved invoice processing
5.3. Post Go Live Support Process Any queries should be logged with Saudi Airlines Help Desk Please dial 4000
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6. Practical Component
The following section will focus on exercises that will learn how to apply the SAP Invoice Verification Business Tools to your Job. There are a series of exercises relating to Business Scenarios, with detailed instructions and notes. If at anytime you have any questions, please feel free to stop the Trainer and ask them questions.
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The vendor invoice number The Purchase Order number that the invoice is in reference to
To enter incoming invoice referencing a PO, follow the menu path given below from the initial SAP Easy Access screen, double clicking on the last item: Logistics Materials Management Entry Enter Invoice Logistics Invoice Verification Document
1. Ensure that the Transaction type is Invoice 2. Enter 01/05/2008 in the Invoice Date field. Note: Invoice Date is the date written in the vendor invoice.
3. Enter 12345xx in the Reference field. Note: Reference could be any other sources of information, either internal or external to SAP. i.e.: vendor invoice number.
4. Ensure Today's date is in the Posting Date field. Note: The date on which a transaction in SAP will be posted to the appropriate accounts. SAP will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date.
5. Enter 1000 in the Amount field (Total amount of the invoice). 6. Enter SAR in the Currency Key field. Note: Currency key field is to the right of Amount field:
7. Ensure that Reference Document Category is Purchase Order/Scheduling Agreement. 8. Enter Purchasing Document from the data sheet. 9. Click on the Enter button or press ENTER.
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Note:
vendor information will be displayed on the screen, including Code, Name, address and bank account details, this information defaults from the vendor master.
10. Click on the Payment tab. 11. What is the Payment Term: _________________________________________________________________ 12. Click on the Contacts tab. 13. Who is the Buyer created the reference PO: _________________________________________________________________ 14. Click on the Save button or press CTRL-S.
15. Record the message at the bottom of the screen: _________________________________________________________________ 16. To exit this transaction, click on the Exit button initial SAP Easy Access screen is displayed. or press SHIFT-F3 until the
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3. Click on the invoice document no. in the first row. 4. Record the invoice date and the reference: _________________________________________________________________ 5. Record the invoice amount: _________________________________________________________________ 6. Record the Purchase Order number: _________________________________________________________________ 7. Click on the Details tab. 8. What is the invoice Currency: _________________________________________________________________ 9. What is the invoice Exchange Rate: _________________________________________________________________ 10. To exit this transaction, click on the Exit button initial SAP Easy Access screen is displayed. or press SHIFT-F3 until the
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Note:
When you release invoices automatically, the system deletes all blocking reasons that no longer apply. when all blocking reasons are deleted the system automatically releases the invoice.
or press F8.
6. Select the invoice document no. created in the first exercise. 7. Click on the Details MM Invoice Verification 17 button.
8. Record the blocking reason(s) (scroll down till the list bottom). _________________________________________________________________ 9. Click on the Close Window button.
10. Select the invoice document no. created in the first exercise. 11. Click on the Release 12. Click on the Save button button. or press CTRL-S.
13. Record the message at the bottom of the screen: _________________________________________________________________ 14. To exit this transaction, click on the Exit button initial SAP Easy Access screen is displayed. or press SHIFT-F3 until the
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13. Click on the Back button 14. Click on the Save button
15. Record the message at the bottom of the screen: _________________________________________________________________ 16. To exit this transaction, click on the Exit button initial SAP Easy Access screen is displayed. or press SHIFT-F3 until the
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