JOB SPECIFICATIONS & RECRUITMENT CRITERIA

JOB NAME : SENIOR ACCOUNTS CLERK (PAYABLE) JOB NO:

DIVISION : Administrative & General DEPARTMENT : Accounting

FUNCTION : Responsible for the verification and processing of payments to suppliers and others
and the proper scheduling of payments.

JOB DESCRIPTION:
• Receives all invoices, matching invoices with purchse orders and receiving records. Verifies

pricing, extension and additions on all invoices.

• Ensures all expenses are properly coded and charged as per chart of accounts.
• Responsible for the preparation of cheques and payment vouchers with the expenses

distributions for all invoices and debit notes.

• To ensure that all relevant supporting documents are duly attached to the payment vouchers and

authorised before submitting the cheques to the Comptroller for approval.

• Maintains files for paid and unpaid invoices, as well as a Payment Voucher Register.

• To check and reconcile all supplier’s statements with accounts payable records and invoices.

• To handle queries from Suppliers and others with regard to payment.

• Prepares monthly Reconciliation Statement of Trade Creditors.

• Performs any other duties that may be assigned from time to time.

ORGANISATIONAL RELATIONSHIP
• Co-ordinates with Purchasing Dept regarding Purchase Order for all purchases made.

• Ensures all purchases of the month reconcile with that of Cost Control Dept.
• Seeks certification and approval of invoices from various Department Heads concerned.

UNIFORM : NOT SUPPLIED

INDIVIDUAL QUALIFICATIONS:
Sex: Male or Female Age: Promotional possibilities

Physical Rq’ts: Immediate to:

Educational Rq’ts: SMA level

Experience Rq’ts:
Special Rq’ts: Conversant in personal computer