Professional Documents
Culture Documents
HRIS Project Report
HRIS Project Report
A PROJECT REPORT ON
NAME OF INDUSTRY
PROF. T. K. SINGAL
Sl. No. 1 2 3 4 5 6 7
INDEX
Synopsis Introduction
Structure & Subsidiaries of Blue Chip Computer Consultants Pvt. Ltd.
Page No. 4 5 9 11 14 19 21
LITERATURE REVIEW
Projects Undertaken
Analysis
Recommendations
Synopsis
Main Objective and Purpose of the Project:
To understand the demand of the HRIS software HumaNET in various verticals of the Corporate World and also Business Development of the same using various promotional tools. To prepare an ROI (Return on Investment) report in order to convince the business organizations about the benefits and returns they are bound to reap on purchase and implementation of the software, and also to back up the claims made by the organization about their product, and also to find out the degree of usage of various modules of HRIS by different organizations and to highlight the most widely used HRIS modules. Business Development of the HumaNET (SAAS), software available as a service, using various promotional tools,and pitching in for a live demonstration.
Methodologies Followed:
Secondary Data:Data mining internet Browsing: Navigating blogs, Forums, Communities Promoting through free classifieds
Introduction:
HRIS:
The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business. Normally packaged as a data base, hundreds of companies sell some form of HRIS and every HRIS has different capabilities. The HRIS package adopts the routine responsibilities and documentation associated with HR functions thus keeping the core focus of personnel ergonomics in the forefront, optimizing the departments efficiency and communicating all necessary information across the enterprise. The workflow and messaging takes care of approvals and escalations with certain overriding rules, to certain authorized persons, so that, work is not stalled for long periods of time. If employees are considered to be the most important asset of an organization, then the HRMS becomes the first priority for an organization. It helps minimize the transaction time for processing all employee-related functions which keep managers and HR staff occupied with routine issues enabling them to gain time to focus on their operational and strategic goals, improving the organizations top line, by partnering with the business.
HRIS in India:
Human resources outsourcing is becoming increasingly prevalent in India. The number of companies outsourcing HR activities continues to rise, and the scope of outsourced HR activities continues to expand. HR outsourcing can happen in HR functions, like payroll administration (producing checks, handling taxes, dealing with sick-time and vacations), employee benefits (Health, Medical, Life insurance, Cafeteria, etc), human resource management (hiring and firing, background interviews, exit interviews and wage reviews), risk management, etc. Outsourcing has become a common response to manage people and technology resources strategically, enhance services, and manage costs more effectively.
HumaNET:
It is the domain of our project program, an HRIS software package made by BlueChip Computer Consultants which provides complete solutions for all kinds of diverse Hr related problems of an organization. It is a systematized approach to people management. HumaNET understands and captures the functions of the HR department and processes the same into a workflow .It presents an easy-to-use interface, enabling end to end HR activities to be performed in a time-effort-money saving manner. HumaNET addresses end to end functions like Employee Information, Recruitment, Induction Training, Appraisal, Reimbursement, Leave, HR policies. It is a multi location product with a built in workflow and a 360 degree appraisal. Some of the companies who use HumaNET include Spice Telecom, TVS Group, Wipro Fluid Power, Textron and DHL.
HumaNET PAYROLL
The HumaNET PAYROLL software, is an individual module of the HRIS package. It s a multi location, multi company product, which has the following features: A built in formula driven calculator for pay head calculation. Full fledged IT module along with e-tax declaration and all statutory reports with e-tds. Individual level grade pay head mapping, salary structure break-up through CTC Multi processing zones Availability of reports in multiple formats Facilitates easy integration with any attendance recording system User defined IT slabs Sectional controlled access. HumaNET payroll has 50,000+ users. Some of its clients include Wipro Fluid Power, Allsec, Cli3i, Textron, Sunguard, DHL, Royal Orchid Group of Hotels, to name a few.
Structure:
The company follows a Flat Structure that features relatively few layers of managers between the top of the Organization and its normal employees. The Company follows an open door policy, where even the Marketing Head can communicate directly with the Managing Director and Vice Versa.
Company Culture:
Corporate culture is the total sum of the values, customs, traditions and meanings that make a company unique. The values of a corporate culture influence the ethical standards within a corporation, as well as managerial behavior. Blue Chip Computer Consultants recognize true talent and acumen and thus utilize it for better productivity. The proficient and qualified personnel working in Blue Chip offer customized and user friendly solutions to every specific needs of clients, and cater to all verticals and industries. The philosophy of Blue Chip is "Grow and let grow". This gives professionals the freedom to discover and recognize the true potential within themselves. The company provides real-time professional training to keep the human resources of the organization in touch with the latest technology and even beyond, and keep them updated with the trends of today. The introduction of various specialized courses and availability of resources opportunities has enabled them to adapt to the rapid changes in the industry and stimulate their personal development. Budding professionals can discover their capabilities and grow with the company to become experts in the field. Blue Chip is a company that believes that it is the "people make all the difference" 3 3 Reffered from: www.bluechipsw.com, [Accessed on 19/08/10].
LITERATURE REVIEW
HRIS:
The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business. A Human Resource Information System (HRIS), HR Technology or also called HR modules, refers to the systems and processes at the intersection between human resource management (HRM) and information technology. It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology field, whereas the programming of data processing systems evolved into standardized routines and packages of enterprise resource planning (ERP) software. On the whole, these ERP systems have their origin on software that integrates information from different applications into one universal database. The linkage of its financial and human resource modules through one database is the most important distinction to the individually and proprietary developed predecessors, which makes this software application both rigid and flexible.
SAAS
Software as a Service is a model of software deployment whereby a provider licenses an application to customers for use as a service on demand. SaaS software vendors may host the application on their own web servers or download the application to the consumer device, disabling it after use or after the on-demand contract expires. The on-demand function may be handled internally to share licenses within a firm or by a third-party application service provider (ASP) sharing licenses between firms. As a term, SaaS is generally associated by software professionals and business associates with business software and is typically thought of as a low-cost way for businesses to obtain rights to use software as needed versus licensing all devices with all applications. The on demand licensing enables the benefits of commercially licensed use without the associated complexity and potential high initial cost of equipping every device with the applications that are only used when needed.4 4 Reffered from: www. Wikepedia.com/HRIS [Accessed on 10/09/10].
Key characteristics:
Network-based access to, and management of, commercially available software activities managed from central locations rather than at each customer's site, enabling customers to access applications remotely via the Web application delivery typically closer to a one-to-many model (single instance, multitenant architecture) than to a one-to-one model, including architecture, pricing, partnering, and management characteristics centralized feature updating, which obviates the need for end-users to download patches and upgrades. frequent integration into a larger network of communicating software - either as part of a mash up or as a plug in to a platform as a service. Service oriented architecture is naturally more complex than traditional models of software deployment. Providers of SaaS generally price applications on a per-user basis, sometimes with a relatively small minimum number of users and often with additional fees for extra bandwidth and storage. SaaS revenue streams to the vendor are therefore lower initially than traditional software license fees, but are also recurring, and therefore viewed as more predictable, much like maintenance fees for licensed software.
eCRM:
E-CRM is not just customer service, self-service web applications, sales force automation tools or the analysis of customers' purchasing behaviors on the internet. ECRM is all of these initiatives working together to enable an organization to more effectively respond to its customers' needs and to market to them on a one-to-one basis. Electronic Customer Relationship Management (eCRM) an approach that integrates all of the customer information and makes it available for each customer contact, so the concerned company can provide the kind of consistent and effective personalized service customers want. It need not be expensive for a small to midsized company as it not primarily a single technology, but a refocusing of an organizations collection and use of customer data using existing technologies. The goal of e-CRM is to serve the same essential purpose of customer service in any business. That is, understand the customers and their needs. The challenge for ebusiness is to quickly merge information from a variety of diverse sources into a sales face that can
provide customers with the comforts of shopping environments with which they are already familiar. e-CRM integration supplies a familiar contact point that remembers them personally and has knowledge of their likes and dislikes, their history with the company and their details and credit status. e-CRM will enable companies marketing department to identify and target the best customers, manage marketing campaigns with clear goals and objectives, improve telesales, account, and sales management, generate quality leads for the sales team identifying the most profitable customers and providing them the highest level of service.5
5 Reffered
Projects Undertaken
Assessment of Market Potential & Business Development for HRIS software HumaNET (Payroll)
Primary Objective & Scope of the project:
1. Analyzing the demand for the HRIS software called HumaNET PAYROLL, & how many companies either big or small, use an HRIS system in their organizations. 2. To find out which different companies avail and make use of which specific modules of the HRIS provided. 3. To understand which specifications suit organizations of different verticals. 4. Assessment of the potential of the HRIS software in the market and also predict about its growth and existence in the Corporate World.
The project provides the exposure of IT and HR sector. Within the specified sphere, we analyze the potential and opportunity that the industry offers. To achieve this, we am using various methods like data mining, telemarketing, mailing to potential customers, advertisement and promotion of HumaNET through blogs, forums, communities, web posting in order to generate leads which can be further processed by sales team.
Work Done
We have been working on filtering the data of different companies, falling in different verticals, ranging from Law, FMCG, Electronics, Telecom, Media, Pharmaceuticals to Real Estates etc. of two different cities, viz Bangalore and Mumbai. We have also extracted the contact numbers and addresses of the HR Executives of these companies and We also sorted out the bifurcation of the same based on their employee strengths.
Internet Browsing
For analyzing the competitors, their products, for probing into other companies requirements etc.
Promotional tools
i) Navigating blogs, Forums, Communities: For communicating with the HR executives of different organizations and to know whether they require an HRIS or independent modules.
Work done
We have worked simultaneously on different HR related Blogs, Websites, Communities and forums for posting mails, banners, catalogues and also to find HRIS requirements for BLUE Chip Computers. .
Business Development of the HumaNET (SAAS), software available as a service, using various promotional tools
Primary Objective & Scope of the project:
1. Analyzing the demand for the HRIS software, available as a service HumaNET (SAAS), & how many Small and Medium Enterprises (SMEs), use HumaNET (SAAS) as a service in their organizations. 2. To Find out which different companies avail and make use of which specific modules of the HRIS service provided. 3. To understand which specifications suit organizations of different verticals. 4. Assessment of the potential of HumaNET (SAAS) in the market and also predict about its growth and existence in the Corporate World. The project provides the exposure of IT and HR sector. Within the specified sphere, we analyze the potential and opportunity that the industry offers, and also whether companies prefer to purchase or avail the entire software or only as a service on a rental/per month basis. To achieve this, we have used various methods like data mining, telemarketing, mailing to potential customers, advertisement and promotion of HumaNET through blogs, forums, communities, web posting in order to generate leads which can be further processed by sales team.
Analysis
The analysis is bifurcated in two phases, namely
1. Analysis of the Entire HRIS Industry 2. Analysis of the HRIS software and customer Requirements
Industry Analysis:
The current trend in the HRIS Market is that large enterprises have started using HRIS software as they feel that data management is becoming a cumbersome task. Enterprises having global presence are finding that it difficult to run the organization without intelligent HRIS software. Some of the major trends affecting human resource management today are nurturing skilled resources, translating organizational strategy into action, managing growth, assimilating and leveraging technology and dealing with the changing nature of employer-employee relationships. Nowadays, Businesses tend to hold the line on new technology investment during a recession. Business needs, however, are driving some future-minded HR departments to purchase a new HRIS despite the substantial upfront cost of acquiring the same. Hence, the scope of HRIS has been extended to include recruiting, competency management, training, performance management, etc. BlueChip Computer Consultants Pvt. Ltd. Provides mainly Human Resource (HRIS) and Enterprise Resource (ERP) services, along with various other software solutions. In this cyber Age, it is quite obvious that software development companies are growing exponentially and the market for software solutions and products faces neck to neck competition, in terms of sales, services provided, pricing strategies, promotional tools and efficiency etc. BlueChip, being one of the strong contenders in its own segment of HRIS and ERP solutions, faces a lot of competition from its competitors, i.e. the companies providing similar solutions in the industry.
Outcome:
Given below are the competitors of BlueChip providing HRIS software: SimpleHR- HRIS SimpleHR is the affordable human resource software for small businesses. It is integrated with QuickBooks. Supports all common HR tasks such as tracking vacation, attendance and performance reviews. View salary and job history online. Record incidents and accidents and have access to a Document Library of over 110 reports, HR letters and forms. Auxillium West HR Software For small to mid-size organizations -- comprehensive HRIS, self-service addons, work-flow features, HR portal, Online Employment Application Module. Apex Business Software Powerful HRIS based on SQL Server that supports multiple users over multiple sites. Offers Web self-service, time & attendance, leave-approval workflow, benefit tracking, license management, and e-mailed reminders. Atlas Business Solutions Staff Files It gives managers and human resource professionals an easy and affordable way to manage employee information. Meant for businesses that need to store, retrieve and safeguard employee information. Tracks sick and vacation time, compensation, benefits, evaluations, training and much more all in one location. Staff Files includes pre-written HR letters and professional-looking reports to export into PDF, Word, or Excel.
Recommendations:
Increase Marketing Budget and Create Awareness
During my internship in BlueChip, we observed that the company uses electronic media such as emails, communities and blogs and telemarketing for the purpose of marketing of its software products. The above mentioned methodologies have become outdated and very commonly used by most of the companies. As a result, people in the corporate world are either unaware of the solutions the company provides or they are more attracted towards companies which use more flashy ad campaigns. Hence, my humble recommendation to the company would be, to increase the budget of the marketing division so as to use more innovative marketing strategies and conduct countrywide advertisement and awareness campaigns to attract more customers and increase the awareness of the software among the corporate.