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  • Flowchart - Industrial Work Placement

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    manashkumar
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    The document outlines the flow chart process for industrial training placements at CITRA. Key steps include CITRA sending invitations to organizations, organizations accepting or rejecting placements, students searching and selecting organizations, applications being approved or rejected at various stages by coordinators, supervisors and CITRA, students undergoing training and submitting reports, evaluations being completed and submitted, and documentation being recorded throughout the process. The flow chart provides a high-level overview of the end-to-end industrial training placement program workflow.

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    Industrial Work Placement

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    The document outlines the flow chart process for industrial training placements at CITRA. Key steps include CITRA sending invitations to organizations, organizations accepting or rejecting placements, students searching and selecting organizations, applications being approved or rejected at various stages by coordinators, supervisors and CITRA, students undergoing training and submitting reports, evaluations being completed and submitted, and documentation being recorded throughout the process. The flow chart provides a high-level overview of the end-to-end industrial training placement program workflow.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    188 views4 pages

    Flowchart - Industrial Work Placement

    Uploaded by

    manashkumar
    The document outlines the flow chart process for industrial training placements at CITRA. Key steps include CITRA sending invitations to organizations, organizations accepting or rejecting placements, students searching and selecting organizations, applications being approved or rejected at various stages by coordinators, supervisors and CITRA, students undergoing training and submitting reports, evaluations being completed and submitted, and documentation being recorded throughout the process. The flow chart provides a high-level overview of the end-to-end industrial training placement program workflow.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 4

    Industrial Training Placement Program Flow Chart

    START

    CITRAs AA Send invitation emails to the organisations (continuously the whole year) and receive replies from the organisations

    NO
    ACCEPT?

    YES
    ORGANISATIONS Update information using the link given and by clicking the confirmation button

    CITRAs AA Usernames and passwords will be given to the organisations representatives. Internship placement details will appear on myum.um.edu.my

    INDUSTRIAL TRAINING STUDENTS Search and select organisations for internship placements at myum.um.edu.my

    INDUSTRIAL TRAINING STUDENTS Key-in organisations information and send to CITRA

    NO

    Is the organisation displayed?

    YES
    CITRAs AA Check the suitability of the organisation and then approve

    NO
    Approv e?

    YES

    INDUSTRIAL TRAINING COORDINATORS Approve students placement applications

    isasi
    APPROV E?

    NO

    YES isasi A

    INDUSTRIAL TRAINING COORDINATORS Send students applications to organisations

    ORGANISATIONS Receive and check students applications

    NO
    ACCEPT ?

    YES

    INDUSTRIAL TRAINING STUDENTS Students receive emails on their internship placement offers Confirm the acceptance of the industrial training placements

    isasi

    NO
    Rejection email sent to the organisation

    ACCEPT YES ?
    Acceptance email sent to organisation

    isasi

    ACADEMIC CoR Enter the start date for the registration of the industrial training programme

    CITRAs AA Enter the end date for the registration of industrial training programme

    INDUSTRIAL TRAINING STUDENTS Students register and confirm registration Upload/print Industrial Training Confirmation form (UMPT01-PK01-BR074)

    STUDENTS UNDERGO INDUSTRIAL TRAINING

    INDUSTRIAL TRAINING STUDENTS Send Industrial Training Confirmation Form to Industrial Training Coordinators

    RECEIVED ? INDUSTRIAL TRAINING CORDINATORS Follow-up with students

    YES NO
    A

    INDUSTRIAL TRAINING COORDINATORS Keep and record the Confirmation Forms Assign Industrial Training Supervisors

    INDUSTRIAL TRAINING SUPERVISORS Carry out Industrial Training visits Complete evaluation forms for assessment purposes

    ORGANISATIONS Send students task list to the Coordinators online

    INDUSTRIAL TRAINING COORDINATORS Follow-up with organisations

    No
    RECEIVED ?

    YES
    INDUSTRIAL TRAINING COORDINATORS Check and record the students task list

    AFTER INDUSTRIAL TRAINING

    INDUSTRIAL TRAINING STUDENTS/ORGANISATIONS Students complete their industrial training survey online Organisations complete their industrial training survey on-line

    INDUSTRIAL TRAINING STUDENTS Prepare industrial training report and submit to Industrial Training Supervisors

    CITRAs AA Send online reminders to students and organisations

    NO
    RECEIV E?

    INDUSTRIAL TRAINING SUPERVISORS Receive reports for assessment purposes INDUSTRIAL TRAINING SUPERVISORS Follow-up with students

    YES

    RECEIVE D?

    NO

    CITRA Analyze the feedback and prepare reports. Upload the reports at UMPORTAL

    YES
    INDUSTRIAL TRAINING SUPERVISORS Submit the Industrial Training Evaluation reports to the Industrial Training Coordinators

    END

    NO
    RECEIVED

    INDUSTRIAL TRAINING COORDINATORS Follow-up with Industrial Training supervisors

    YES
    B

    INDUSTRIAL TRAINING COORDINATORS Submit the Industrial Training Evaluation reports to CITRA CITRA

    NO
    RECEIVED

    YES
    CITRA Collect and record the Industrial Training Evaluation reports

    Follow-up with Industrial Training Coordinators

    INDUSTRIAL TRAINING COORDINATORS / INDUSTRIAL TRAINING SUPERVISORS Keep all documents and the records related to the industrial training students and on industrial training programme including the programme Pro-Forma, supervisors visits, evaluation reports, industrial training reports and other related documents

    END

    Note: AA Administrative Assistance CoR Centres of Responsibilities CITRA Community and Industry Relations Centre

    Updated 220113/SP

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