[Date]

Event Name
Event Budget for Event Name : EXPENSES
Site
Room and hall fees
Site staff
Equipment
Tables and chairs
Total

Decorations
Flowers
Candles
Lighting
Balloons
Paper supplies
Total

Publicity
Graphics work
Photocopying/Printing
Postage
Total

Miscellaneous
Telephone
Transportation
Stationery supplies
Fax services
Total

Estimated
$500.00

Actual

Actual Cost Breakdown

$300.00

8%
$500.00
Estimated
$200.00

8%

13%

$300.00
Actual
$500.00

13%

21%

21%
16%

$200.00
Estimated
$500.00

$500.00
Estimated
$500.00

$500.00

Site
Publicity
Refreshments
Prizes

Actual
$800.00

Decorations
Miscellaneous
Program

$800.00
Actual
$600.00

Estimated vs. Actual

$800.00

$500.00

$600.00

$700.00
$600.00

Refreshments
Food
Drinks
Linens
Staff and gratuities
Total

Estimated
$600.00

Actual
$800.00

$500.00
$400.00

$600.00

$800.00

$300.00

$200.00

Program
Performers
Speakers
Travel
Hotel
Other
Total

Prizes

Estimated
$300.00

Actual
$500.00

$100.00
$0.00

$300.00
Estimated
$200.00

Ribbons/Plaques/Trophies
Gifts
Total

$200.00

Total Expenses

Estimated

$2,800.00

$500.00
Actual
$300.00
$300.00

Estimated

Actual

Actual

$3,800.00

Made in Office 2007 for office2007.com

Event Name
Event Budget for Event Name : INCOME
Admissions
Estimated
300
200
100

Estimated
Actual
100
50
50

Adults @
Children @
Other @

$5.00
$2.00
$1.00

Ads in program
Estimated
300
200
100

Estimated
Actual
100
50
50

Covers @
Half-pages @
Quarter-pages @

$20.00
$10.00
$5.00

Estimated
Actual
50
10
2

Large booths @
Med. booths @
Small booths @

$20.00
$50.00
$5.00

Sale of items
Estimated
400
300
200
100

Total Income

$6,000.00
$2,000.00
$500.00
$8,500.00

$500.00
$100.00
$50.00
$650.00
Actual
$2,000.00
$500.00
$250.00
$2,750.00

Income Comparison

$16,000.00
$14,000.00
$12,000.00

$10,000.00
$8,000.00
$6,000.00

Exhibitors/vendors
Estimated
100
100
50

$1,500.00
$400.00
$100.00
$2,000.00

Actual

$2,000.00
$5,000.00
$250.00
$7,250.00
Estimated

Actual
300
200
100
0

Items
Items
Items
Items

@
@
@
@

$20.00
$15.00
$10.00
$5.00

$8,000.00
$4,500.00
$2,000.00
$500.00
$15,000.00
Estimated

$32,750.00

Actual
$1,000.00
$500.00
$10.00
$1,510.00

$4,000.00
$2,000.00

Actual
Estimated

$0.00

Actual
$6,000.00
$3,000.00
$1,000.00
$0.00
$10,000.00
Actual

$14,910.00

Estimated

Actual

Event Name
Event Budget for Event Name : PROFIT/LOSS SUMMARY
Estimated
Total income
Total expenses

$32,750.00
$2,800.00

Actual
$14,910.00
$3,800.00

Profit vs. Loss

$40,000.00

Total income

$30,000.00

Total profit (or loss)

$20,000.00

$29,950.00

$11,110.00

$10,000.00
$0.00
Estimated

Actual