Conditionally Formatting Data: Examples and Guideli

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Worksheet
Products1
Products2

Book tour
Grades
Customers1
Quarters
Bike rating
FY months
Regional sales
Mountains
Category sales
Banded rows
Compare to totals
Products3
Customers2

Rule Type
Cell value
Cell value (with formula)
Top/bottom values
Above/below average
Top/bottom values
Unique/duplicate
Icon set
Icon set
Icon set
Icon set
Data bars
3 color scale
Formula-based
Formula-based
Formula-based
Formula-based

in the top left cel

Formatting Data: Examples and Guidelines

eet you want to see, click the worksheet name button in the Worksheet column.
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Description
Find specific numbers, dates, and text in a list of products
See a dynamically changed number or text value in a list of products
Identify top, bottom, and above average values in a recent
book tour report
Determine who are the top two students in the class
Find duplicate rows in a list of customers
Quickly see revenue status and trends from one quarter to the next
Compare different product criteria by using a rating scale
Examine profit trends from month to month
Identify regional sales below $900,000
Compare heights of the tallest mountains
Examine overall sales distributions in key product categories
Shade alternate rows in a range
Compare data in a cell outside the conditionally formatted range of cells
Shade an entire row where several criteria must be true
Shade an entire row if the row is a unique value

DATA176.XLS

Home
Date
04/09/2007
05/26/2007
12/07/2007
11/05/2007
07/12/2007
06/02/2007
08/30/2007
07/26/2007
09/24/2007
10/30/2007
08/26/2007
07/07/2007
06/26/2007
07/07/2007
01/18/2007
02/13/2007
12/18/2007
03/13/2007

How to create this rule

Product
Region
Dairy
Denmark
Produce Denmark
Produce Denmark
Denmark Total
Dairy
Finland
Dairy
Finland
Grain
Finland
Finland Total
Dairy
Germany
Dairy
Germany
Grain
Germany
Grain
Germany
Grain
Germany
Grain
Germany
Produce Germany
Produce Germany
Germany Total
Dairy
Italy
Dairy
Italy
Produce Italy
Produce Italy
Italy Total

Amount
$1,148.00
$1,530.00
$1,423.50
$4,101.50
$192
$351
$560.40
$1,103.50
$470
$17
$1,405.00
$470
$17
$747.00
$17
$747.00
$3,891.20
$3,194.20
$438
$3,194.20
$438
$7,265.26

Page 3

DATA176.XLS

Home
Date
04/09/2007
05/26/2007
12/07/2007
11/05/2007
07/12/2007
06/02/2007
08/30/2007
07/26/2007
09/24/2007
10/30/2007
08/26/2007
07/07/2007
06/26/2007
07/07/2007
01/18/2007
02/13/2007
12/18/2007
03/13/2007

How to create this rule

Product
Region
Dairy
Denmark
Produce Denmark
Produce Denmark
Denmark Total
Dairy
Finland
Dairy
Finland
Grain
Finland
Finland Total
Dairy
Germany
Dairy
Germany
Grain
Germany
Grain
Germany
Grain
Germany
Grain
Germany
Produce Germany
Produce Germany
Germany Total
Dairy
Italy
Dairy
Italy
Produce Italy
Produce Italy
Italy Total

Amount
$1,148.00
$1,530.00
$1,423.50
$4,101.50
$192
$351.00
$560.40
$1,103.50
$470.00
$17
$1,405.00
$470.00
$17
$747.00
$17
$747.00
$3,891.20
$3,194.20
$438.43
$3,194.20
$438.43
$7,265.26

Change Product: Grain

Change Amount:

$200

Page 4

169777779.xlsx.ms_office

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How to create this rule

(Top 20%)

City
Anchorage
Atlanta
Boston
Charleston
Cleveland
Detroit
Flagstaff
Los Angeles
Memphis
New Orleans
New York
Philadelphia
Phoenix
Portland
Providence
Salt Lake City
San Francisco
Seattle
St. Louis
Topeka
Vancouver, B.C.
Washington, D.C.

(Above Average)

(Bottom 10)

Date
Fee
Attendance
Books Sold
15-Mar
$1,038
179
98
8-Feb
$1,880
149
95
25-Jan
$821
385
146
29-Jan
$1,822
328
124
10-Feb
$1,073
128
32
14-Feb
$1,881
376
58
25-Mar
$1,222
37
5
5-Mar
$945
265
47
6-Feb
$910
93
45
31-Mar
$1,233
415
59
23-Jan
$1,180
205
147
31-Jan
$1,965
145
31
23-Mar
$955
37
8
9-Mar
$781
85
33
2-Feb
$1,964
111
73
21-Mar
$1,190
275
37
7-Mar
$904
171
145
11-Mar
$936
279
109
18-Feb
$926
354
19
20-Feb
$1,775
66
12
13-Mar
$1,740
69
59
27-Jan
$1,724
499
151

Page 5

Home
Student
Nancy
Andrew
Janet
Margaret
Steven
Michael
Robert
Laura
Anne

How to create this rule

Quiz1

Exam1
96
59
69
99
56
57
55
89
55

Quiz2
97
55
71
90
86
61
86
91
77

Exam2
90
71
98
59
65
84
59
91
91

Grade
82 Super! 90
94
72
98
84
79
83
74
75
67
66
86
79
81 Super! 87
86
79

Home

How to create this rule

169777779.xlsx.ms_office
Home
Area
Europe
S. America
Far East
Australia
N. America

How to create this rule

2005
Q4
$32
$26
$49
$22
$11

2006 Gross Profits (in Millions)

Q1 Status Trend Q2 Status Trend Q3 Status Trend
$33
$81
$72
$29
$30
$42
$62
$70
$43
$64
$78
$38
$67
$77
$35

Page 10

Q4 Status Trend
$56
$69
$63
$45
$76

169777779.xlsx.ms_office

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Page 13

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How to create this rule

Excellent

Very Good

Good

Fair

Poor

Home

How to create this rule

Home

How to create this rule

< $900,000
Region
NorthWest
West
SouthWest
South
Central
NorthEast
East
Territories
Total

Sales
$1,781,345
$534,389
$1,009,268
$899,999
$2,345,184
$900,000
$1,567,090
$34,678
$9,071,953

169777779.xlsx.ms_office

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How to create this rule

Height Default
Percent
(m)
Value
Aconcagua Argentina
6,960
6,960
6,960
Annapurna I Nepal
8,078
8,078
8,078
Ararat
Turkey
5,122
5,122
5,122
Citlaltepetl
Mexico
5,700
5,700
5,700
Cook
New Zealand 3,764
3,764
3,764
Everest
Nepal-China 8,848
8,848
8,848
Grand Teton Wyoming, U.S.
4,196
4,196
4,196
Huascaran
Peru
6,768
6,768
6,768
Jaja
New Guinea 5,029
5,029
5,029
Jebel Toubkal Morocco
4,164
4,164
4,164
K2
Kashmir
8,611
8,611
8,611
KanchenjungaIndia-Nepal 8,598
8,598
8,598
Kilimanjaro Tanzania
5,895
5,895
5,895
Kinabalu
Malaysia
4,101
4,101
4,101
Logan
Yukon, Canada
6,050
6,050
6,050
McKinley
Alaska, U.S. 6,194
6,194
6,194
Mont Blanc France-Italy 4,807
4,807
4,807
Monte Rosa Italy-Switzerland
4,634
4,634
4,634
Ojos del Salado
Argentina-Chile
6,880
6,880
6,880
Ras Dashan Ethiopia
4,260
4,260
4,260
Sajama
Bolivia
6,520
6,520
6,520
Vinson Massif Antarctica
5,140
5,140
5,140
Mountain

Location

Percentile
6,960
8,078
5,122
5,700
3,764
8,848
4,196
6,768
5,029
4,164
8,611
8,598
5,895
4,101
6,050
6,194
4,807
4,634
6,880
4,260
6,520
5,140

Bar only

Two column
bar chart
6,960
8,078
5,122
5,700
3,764
8,848
4,196
6,768
5,029
4,164
8,611
8,598
5,895
4,101
6,050
6,194
4,807
4,634
6,880
4,260
6,520
5,140

Page 20

169777779.xlsx.ms_office

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Home
Country
Finland
Finland
Spain
Spain
France
France
Norway
Norway
Denmark
Denmark
Italy
Italy
Germany
Germany
UK
UK
Belgium
Belgium
Sweden
Sweden

How to create this rule

Region
North
South
North
South
East
West
North
South
East
West
Mid
South
East
West
North
South
North
Mid
Mid
South

Dairy
$32,726
$34,733
$31,062
$45,389
$63,539
$49,382
$21,842
$15,566
$63,332
$21,386
$10,471
$40,282
$60,161
$70,606
$13,522
$50,055
$57,008
$52,202
$65,925
$61,525

Produce
$38,483
$37,971
$73,611
$22,189
$50,602
$39,100
$62,310
$28,321
$70,239
$29,939
$15,781
$36,045
$32,055
$58,763
$36,363
$28,828
$65,101
$60,639
$10,865
$22,930

Grain
Beverage Total Sales
$33,016 $19,474
$123,699
$32,236 $16,734
$121,674
$61,085 $45,120
$210,878
$22,040 $60,116
$149,734
$25,347 $21,991
$161,479
$55,406 $31,810
$175,698
$42,256 $19,191
$145,599
$21,355 $47,141
$112,383
$61,149 $56,706
$251,426
$63,308 $47,036
$161,669
$44,755 $64,064
$135,071
$35,135 $32,748
$144,210
$24,207 $26,952
$143,375
$65,356 $15,132
$209,857
$24,925 $56,741
$131,551
$28,333 $49,805
$157,021
$73,444 $29,043
$224,596
$38,777 $52,787
$204,405
$41,532 $10,731
$129,053
$10,785 $60,148
$155,388

Home
Account #
VF-56
NA-16
YI-31
CF-33
AT-38
IR-59
SP-95
GT-96
AQ-18
LX-84
BG-53
DF-84
MM-33
VZ-105
YS-39
TO-55
WF-69
VA-41
OL-94
TL-14
XZ-75
BC-92

How to create this rule

Actuals
$828,923
$17,911
$45,016
$437,361
$619,932
$262,543
$506,004
$317,381
$417,676
$478,518
$402,440
$511,325
$287,030
$449,917
$459,117
$722,245
$266,636
$270,480
$464,252
$477,958
$784,017
$327,856

Widgets
Budget
Variance
$525,102
58%
$263,640
-93%
$129,498
-65%
$84,668
417%
$704,848
-12%
$616,172
-57%
$118,953
325%
$336,700
-6%
$549,676
-24%
$427,397
12%
$450,463
-11%
$149,980
241%
$772,719
-63%
$444,492
1%
$668,364
-31%
$850,786
-15%
$178,433
49%
$794,357
-66%
$205,673
126%
$461,381
4%
$666,658
18%
$412,337
-20%

Actuals
$553,082
$796,045
$578,806
$178,970
$893,278
$203,017
$855,252
$626,232
$104,696
$385,078
$299,815
$486,677
$31,254
$609,250
$133,932
$554,527
$537,783
$837,665
$366,163
$240,605
$653,507
$437,507

Whatnots
Budget
Variance
$440,237
26%
$475,995
67%
$680,391
-15%
$490,475
-64%
$821,136
9%
$531,739
-62%
$358,632
138%
$797,406
-21%
$803,328
-87%
$154,539
149%
$366,979
-18%
$702,406
-31%
$827,509
-96%
$303,316
101%
$504,651
-73%
$21,385 2493%
$38,483 1297%
$808,048
4%
$186,063
97%
$474,793
-49%
$794,167
-18%
$26,499 1551%

Actuals
$389,859
$764,213
$551,418
$183,076
$504,880
$699,009
$365,882
$770,559
$642,605
$743,726
$468,461
$602,059
$882,879
$667,870
$58,487
$505,097
$57,354
$748,117
$890,613
$815,550
$591,929
$295,408

Whoseits
Budget
Variance
$373,537
4%
$67,530 1032%
$141,283
290%
$473,213
-61%
$138,708
264%
$161,153
334%
$606,000
-40%
$789,980
-2%
$153,226
319%
$602,881
23%
$172,335
172%
$703,775
-14%
$70,813 1147%
$394,949
69%
$656,804
-91%
$350,394
44%
$863,778
-93%
$563,125
33%
$16,835 5190%
$249,015
228%
$298,557
98%
$512,575
-42%

Home
Division A
North
East
South
West
Division B
North
East
South
West
Division C
North
East
South
West

How to create this rule

Q1

Q2

Q3

Q4

Totals

$55
($59)
$60
$90

($40)
$98
($46)
$65

$55 $70
$76 $90
$86 $78
$82 ($45)

$220
$323
$270
$282

($47)
$89
$61
($54)

$81
$63
($49)
$64

$54
$71
$88
$91

$61
$58
$86
$73

$243
$281
$284
$282

$76
$81
$85
($56)

($45)
$62
($62)
$72

$78
($47)
$82
$72

$92
$59
$83
$89

$291
$249
$312
$289

Division A
North
East
South
West
Division B
North
East
South
West
Division C
North
East
South
West

Q1

Q2

Q3

Q4

Totals

$52
$59
$60
$90

$88
$89
$46
$65

$52
$76
$86
$82

$70
$90
$78
$45

$262

$53
$89
$61
$54

$66
$63
$49
$64

$54
$71
$88
$91

$61
$58
$88
$73

$76
$81
$85
$56

$45
$62
$64
$72

$78
$47
$82
$72

$92
$59
$83
$89

DATA176.XLS

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Page 28

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Contact Name
Christina Berglund
Hanna Moos
Henriette Pfalzheim
Maria Anders
Sergio Gutirrez
Thomas Hardy
Marie Bertrand
Thomas Hardy
Antonio Moreno
Maria Anders
Isabel de Castro
Guillermo Fernndez
Frdrique Citeaux
Thomas Hardy
Horst Kloss
Georg Pipps
Hanna Moos
Henriette Pfalzheim

How to create this rule

Address
City
Postal Code Country
Berguvsvgen 8 Lule
S-958 22 Sweden
Forsterstr. 57
Mannheim 68306
Germany
Mehrheimerstr. 369
Kln
50739
Germany
Obere Str. 57
Berlin
12209
Germany
Av. del LibertadorBuenos
900 Aires 1010
Argentina
120 Hanover Sq. London
WA1 1DP UK
265, blvd. Charonne
Paris
75012
France
120 Hanover Sq. London
WA1 1DP UK
Mataderos 2312 Mxico D.F. 5023
Mexico
Obere Str. 57
Berlin
12209
Germany
Estrada da sade n.
Lisboa
58
1756
Portugal
Calle Dr. Jorge Cash
Mxico
321 D.F. 5033
Mexico
24, place Klber Strasbourg 67000
France
120 Hanover Sq. London
WA1 1DP UK
Taucherstrae 10Cunewalde 1307
Germany
Geislweg 14
Salzburg
5020
Austria
Forsterstr. 57
Mannheim 68306
Germany
Mehrheimerstr. 369
Kln
50739
Germany

Phone
#
0921-12 34 65 1
0621-08460 2
0221-0644327 2
030-0074321 2
(1) 123-5555 1
(171) 555-7788 3
(1) 42.34.22.66 1
(171) 555-7788 3
(5) 555-3932 1
030-0074321 2
(1) 356-5634 1
(5) 552-3745 1
88.60.15.31
1
(171) 555-7788 3
0372-035188 1
6562-9722
1
0621-08460 2
0221-0644327 2

T/F
TRUE
FALSE
FALSE
FALSE
TRUE
FALSE
TRUE
FALSE
TRUE
FALSE
TRUE
TRUE
TRUE
FALSE
TRUE
TRUE
FALSE
FALSE