COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS

F.13 Functionality Automatic clearing allows you to clear many vendor accounts in one transaction run. You can use a test mode to check your entries before posting takes place. The items to be cleared cannot trigger a posting, for example, cash discounts or exchange rate differences. You can also clean special G/ transactions, but only posted on !redit side. "n customi#ing you can define up to three fields that are treated by the system as the sort criteria for clearing. $or instance, you can decide that all the documents with the same value in the field %Assignment& can be cleared. Scenario You want to send balance confirmations to vendors, so you need to clear open items on vendor accounts first. Requirements The accounts that can be cleared automatically must be defined in !ustomi#ing for $inancial Accounting. Menu Path
Transaction Code 1.

Accounting $inancial Accounting Accounts 'ayable 'eriodic processing $.() * Automatic clearing
$.()

+ouble*click on $.() * Automatic clearing

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS

2.

,pdate the following fieldsField Name !ompany code Field Description !ode identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes $iscal year number Values Example: ./00

$iscal year

Example: /00/

3.

1ow click Select 2utton . You want to process only vendor accounts, so +3 13T 45 5!T other types of accounts.

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS

4.

1ow enter the account number. You can enter a range of accounts 6usual setting7. "n this example to simplify presentation only one vendor account is selectedField Name 8endor accounts Field Description 1umber of vendor account Values Example: (000090

5. 6.

!lick Enter

At the bottom of the screen 6you need to use a mouse to scroll the screen down7 there:s another radio button you need to select. !lick Only docs which can be cleared . This way the system will clear only the documents that fulfill pre*defined clearing criteria 6e.g. like the same assignment number7. 2y default the system is in the test mode. !lick Test run button to turn it off.

7.

8.

You entered the selection criteria. !lick Execute 2utton procedure.

to begin clearing

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COST CENTER ACCOUNTING ACCOUNTS PAYABLE END USER TRAINING DOCUMENTS Automatic Clearing $%A&F124' it!out De"inition o" Clearing Currenc#

(.

The message bar displays %+ocument number %xxxxxxx was posted in company code ./00&.

This is the c ea!i"g #oc$%e"t "$%&e!' No !ea (osti"g too) ( ace'

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