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Keyboard Shortcuts - Excel 2007

Manypeoplefindusingkeyboardshortcutstoissuecommandsmuchfasterthanusingtheirmouse.Therearetwo typesofshortcutkeysinExcel:MenuAccessKeysandCommandKeys. MenuAccessKeysPressingALTonyour keyboardwilldisplaynumbersandlettersonthe tabbedribbon.Youcanthenpressthe correspondingkeyonyourkeyboardtoexecute thedesiredmenuitem. CommandKeysThesearecomprisedoffunctionkeys(i.e.F1,F2,F3)andkeystrokecombinations(i.e.CONTROL +Z)whichissuevariouscommands.UnlikeMenuAccessKeys,CommandKeysdonotfollowanygivenpathonthe tabbedribbon.TheremainderofthisguideisconcernedwithCommandKeys. SyntaxUsedintheTablesBelow ThetablesbelowlistCommandKeysavailableinExcel.Notethatsomecommandsrequirekeystrokecombinations. Thesecombinationsaredesignatedwitha+signbetweenthem.Forexample,toexecuteCONTROL+Z youwouldholddownyourCONTROLkeyandtaptheletterZ.Youdonotactuallypressthe+key. COMMONLYUSEDSHORTCUTKEYS Getsyououtofcelleditingmodeorerrors. Undo. TakesyouintoEditMode. CopiescontentstotheClipboard. CutscontentstotheClipboard. Paste. Help. ActivatestheMenusforKeyboardNavigation. SpellingandGrammar. RepeattheLastAction. DisplaystheSameMenuaswhenyouRightClickyourMouseinaCell.
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ESCAPE CONTROL+Z F2 CONTROL+C CONTROL+X CONTROL+V F1 F10 F7 F4 SHIFT+F10 ENTER ALT+ENTER TAB CONTROL+C CONTROL+V SHIFT+INSERT CONTROL+X SHIFT+DELETE CONTROL+D CONTROL+R CONTROL+H CONTROL+
MarshallSchoolofBusinessUSC

DATAENTRY/MANIPULATION CompletestheEntryintotheCellandMovestheCursorDownoneCell. WordWrapsTextwithinaCell. CompletestheEntryintotheCellandMovestheCursorRightoneCell. Copytexttotheclipboard. Paste. Paste. Cuttexttotheclipboard. Cuttexttotheclipboard. FillDown.Highlightthesourceandthedestination. FillRight.Highlightthesourceandthedestination. Replace.Substitutessearchedtextwiththetextyouspecify. Copiesthecontentsofthecellabovetothecurrentcell.
11/14/08 WayneWilmeth Exce_Shortcut_Keys.docx

 CONTROL+A ALT+; CONTROL+SHIFT+* (Usethe*abovethe8) CONTROL+*

(Usethe*onthenumberpad)

HIGHLIGHTING SelectAllCells(entiresheet) IfyouhaveHiddenColumnsorRows,ALT+;selectstheentiresheetsexcept theHiddenColumnsandRows. Selectsablockofcellsbyselectingalltouchingcellsaroundthecurrentcell. Selectsablockofcellsbyselectingalltouchingcellsaroundthecurrentcell. Highlightsinthedirectionofthearrowpressed. Highlightsfromthecurrentlyselectedcell(s)tothefarleft. HighlightsablockfromthecurrentcelltocellA1. Selectstheentirecurrentcolumn. Selectstheentirecurrentrow. Highlightsfromthecurrentpointtothelowestcellcontainingdata. SelectsallCellsContainingComments. HighlightsfromtheCurrentPositionUponeScreen. HighlightsfromtheCurrentPositionDownoneScreen. AllowsyoutousetheKeyboardArrowstoExtenttheCurrentSelection.Press F8againtoStopExtending. PressingENTERwithinaHighlightedAreaMovestheCursorDownthenRight. PressingSHIFT+ENTERwithinaHighlightedAreaMovestheCursorUpthen Left.

SHIFT+Arrow() SHIFT+HOME SHIFT+CONTROL+HOME CONTROL+SPACEBAR SHIFT+SPACEBAR CONTROL+SHIFT+END CONTROL+SHIFT+O SHIFT+PAGEUP SHIFT+PAGEDOWN F8 ENTER SHIFT+ENTER CONTROL+B CONTROL+2 CONTROL+I CONTROL+3 CONTROL+U CONTROL+4 CONTROL+1 CONTROL+5 CONTROL+SHIFT+~ CONTROL+SHIFT+! CONTROL+SHIFT+$ CONTROL+SHIFT+% CONTROL+SHIFT+& CONTROL+SHIFT+ ALT+
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FORMATTING Bold(Apply/Remove). Bold(Apply/Remove). Italic(Apply/Remove). Italic(Apply/Remove). Underline(Apply/Remove). Underline(Apply/Remove). OpenstheFormattingWindow. Strikethrough(Apply/Remove). GeneralNumberFormat(Nodecimals,commas,etc.). NumberFormat(2decimalplacesandcomas). CurrencyFormat(2decimalplaces,comas,&dollarsign). PercentFormat(2decimalplaces&%symbol). AppliestheOutlineBorderStyle. RemovestheOutlineBorderStyle. DisplaystheSTYLEDialogueBox.

11/14/08

WayneWilmeth

Exce_Shortcut_Keys.docx

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 SPREADSHEETNAVIGATION ENTER MovestheCursorDownoneCell. SHIFT+ENTER MovestheCursorUponeCell. TAB MovestheCursorRightoneCell. SHIFT+TAB MovestheCursorRightonCell. HOME MovestheCursortothefarLeft. CONTROL+HOME MovestheCursortoCellA1. CONTROL+G GoTo.Allowsyoutojumptothecellspecified. F5 GoTo.Allowsyoutojumptothecellspecified. PAGEUP Jumpsthecursoruponescreen. PAGEDOWN Jumpsthecursordownonescreen. ALT+PAGEUP Jumpsthecursoronescreentotheright. ALT+PAGEDOWN Jumpsthecursoronescreentotheleft. CONTROL+Arrow() Movesthroughcellsinthedirectionspecifieduntilsomethingchangesmoving throughsomethingandhitnothingorthroughnothingandhitsomething. CONTROL+END Movesthecursortothelowestcellinthespreadsheetwhichisntempty. CONTROL+. Jumpsthecursorbetweencornersofahighlightedrange. CONTROL+F Find.Allowsyoutofindthetextyouspecifywithinanycell. CONTROL+PAGEUP MovesonetabtotheLeft. CONTROL+PAGEDOWN MovesonetabtotheRight. CONTROL+TAB CyclesyouthroughallOpenExcelFiles. F6 MovetotheNextPaneinaSplitScreen. EDITING&FORMULAAUDITING DELETE Deletestheselectedcell(s). F2 PlacestheCurrentCellinEditMode. CONTROL+~ DisplayFormulas/Answers(Toggles). CONTROL+[ Highlightsallcellsreferencedinthecurrentformula. CONTROL+] Highlightsallformulacellswhichreferencethecurrentcell. SHIFT+F2 AddorEditaComment. EDITINGCOMMANDSAVAILABLEWHILEINEDITMODE F2 WhileTypingaFormula,pressingF2togglesyoubetweenbeingabletoselect cellsandmovingthecursorwithintheformula. F4 Makesacelladdressinaformulaabsolute.Pressrepeatedlytocyclethrough whereExcelplacesthe$signs. Left/RightArrows Movesthecursorleftorrightwithinacellscontent. Control+Left(orHOME) Movesthecursortothebeginningofacellscontent. Control+Right(orEND) Movesthecursortotheendofacellscontent. ENTERorTAB AcceptseditsandtakesyoubacktoREADYmode. ESCAPE RejectseditsandtakesyoubacktoREADYmode. BACKSPACE Deletesonecharactertotheleft. DELETE Deletesonecharactertotheright.
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 FILEMANIPULATION CONTROL+S F12 CONTROL+W CONTROL+N CONTROL+O CONTROL+F12 CONTROL+P CONTROL+F4 CONTROL+F6 CONTROL+TAB ALT+TAB ALT+F4 CONTROL+F1 CONTROL+F9 CONTROL+F10 CONTROL+F5 CONTROL+F7 CONTROL+F8 SHIFT+F6 CONTROL+9 CONTROL+SHIFT+9 CONTROL+0 CONTROL+SHIFT+0 SHIFT+F3 SHIFT+F11 ALT+= CONTROL+F3 CONTROL+; CONTROL+SHIFT+: F3 ALT+F1 CONTROL+SHIFT+F3 SHIFT+F2
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SavetheFile. SaveAs. ClosetheFile. OpenaNewFile. OpenanExistingFile. OpenanExistingFile. PrinttheFile. ClosestheCurrentFile. CyclesyouthroughallOpenExcelFiles. CyclesyouthroughallOpenExcelFiles. CyclesyouthroughallOpenPrograms. QuitExcel.

WINDOWMANIPULATION Hides/DisplaystheToolbarRibbon. MinimizetheCurrentWindow. MaximizetheCurrentWindow. RestorestheCurrentWindow. Allowsyoutousethearrowstomoveanonmaximizedwindow.Pressenterto stopmoving. Allowsyoutousethearrowstoresizeanonmaximizedwindow.Pressenterto stopresizing. GotothePreviousPane.

COLUMNS/ROWS HidestheCurrentRow. UnhidestheSelectedRow.(Selectrowsaboveandbelowthehiddenrowpriorto issuingthecommand.) HidestheCurrentColumn. UnhidestheSelectedColumn.(Selectthecolumnstotheleftandrightofthe hiddencolumnpriortoissuingthecommand.)

INSERTINGITEMS OpensthePASTEFUNCTIONWindow. InsertsaNewWorksheet. Insertsthe=Sum()Formula. OpenstheRangeNameManagerWindow. InserttheCurrentDate. InserttheCurrentTime. PasteName.WhileTypingaFormula,thiswilllistallrangenamesallowingyouto selectfromlist. InsertsaChartgeneratedfromanyHighlightedData. RangeNamesCellsusingtheNamesinCellsyouhaveHighlighted. AddaComment.
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 EXCEL2003COMMANDS NotethatalthoughthemenusinExcel2007nolongercorrespondtothemenusin2003,youcanstillexecute Excel2003commandsinExcel2007.Forexample,inExcel2003,PasteisundertheEDITmenu.Youcan stillpress:ALT+EandthentheletterPtoaccessPaste. ALT+E Activatesthe2003EDITmenu. ALT+F Activatesthe2003FILEmenu. ALT+T Activatesthe2003TOOLSmenu. ALT+V Activatesthe2003VIEWmenu. ALT+D Activatesthe2003DATAmenu. ALT+I Activatesthe2003INSERTmenu. ALT+O Activatesthe2003FORMATmenu. ALT+W Activatesthe2003WINDOWmenu.

CONTROL+Y CONTROL+Z CONTROL+8 F9 SHIFT+F9 SHIFT+F5 SHIFT+F4 ALT+F8 ALT+F11

MISCELLANEOUS Repeatthelastaction. Undothelastaction. Displays/HidesOutlineSymbolswhenworkingwithGroups. RecalculatestheFile.Thisisonlynecessarywhenyouhaveautomatic recalculationsettomanual. RecalculatestheWorksheet.Thisisonlynecessarywhenyouhaveautomatic recalculationsettomanual. OpenstheFIND/REPLACEwindow. RepeatstheLastFIND. OpenstheMACRODialogueBox. OpenstheVisualBasicEditor.

MarshallSchoolofBusinessUSC

11/14/08

WayneWilmeth

Exce_Shortcut_Keys.docx

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