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Oracle Purchasing
Oracle Purchasing
AUTHOR:SHIVMOHAN PUROHIT
Overview
Oracle Purchasing is a comprehensive procurement solution designed to help purchasing professionals to manage the procurement process at Right Price and in Right time and to develop strategic supplier relationships. Development of strategic supplier relationships requisitions,
Auto Create Purchase Requisition A u t o C r e a t e Request for Quotation (RFQ) Quotation
Supplier
Purchase Order
Receipts
Returns
Payments
Content
Unit I : Supply Base Management
Supplier Information Supplier List Sourcing Rule Approved Supplier List Automatic Sourcing Supplier Item Catalog
Unit II : Requisitions
Requisition Templates Purchase Requisitions. Internal Requisitions Managing Buyer Workload
Content
Unit IV : Purchase Orders
Standard Purchase Orders Planned Purchase Orders and Planned Releases Blanket Purchase Agreements and Blanket Releases Contract Purchase Orders Auto Create Purchase Orders and Releases Automatic Release Generation
Unit V : Receiving
Advance Shipment Notices (ASNs) Managing Receipts:Direct, Standard and Inspection Unordered,Cascade and Express Receipts Receiving Transactions Returns Corrections
Purchase Requisition
Quotation
Supplier Information
Purchase Order
Receipts
Returns
Payments
Supplier
Site-A
Site-B
Site-C
Contact 1
Contact 2
Contact 3
Contact 4
Contact 5
Contact 6
Site-A
Supplier
Site-B
Payment methods
Site-C
Payment methods
Sourcing Rule:
User can define sourcing rules that specify how to replenish items in an organization, such as purchased items in plants. Sourcing rules can also specify how to replenish all organizations, as when the entire enterprise gets a subassembly from a particular organization. Refer to Profile option MRP: Default Sourcing Assignment Set This profile option indicates which sourcing rules assignment set will be used in Purchasing and Supplier Scheduling. Therefore, the Assignment Set name user choose for this profile option is the Assignment Set name should specify when user assign sourcing rules in the Sourcing Rule/Bill of Distribution Assignments window. This profile option must be set if you are using sourcing rules in Purchasing. Refer to Profile option MRP: Sourcing Rule Category Set If sourcing rule is used in Purchasing, this profile needs to be set to the name of the default category set used by Purchasing.
Refre to Profile Option - Po:Automatic Document Sourcing , Yes means that Purchasing automatically defaults source document and pricing information for an item from the most recently created blanket purchase agreement or quotation. No means that this source document information comes from the Approved Supplier List window, where you must specify which source documents to use.
Supplier Item Catalog: The Supplier Item Catalog provides a simple mechanism for locating items
and their source information for the purpose of creating purchase order and requisition lines. You can open the catalog from an existing requisition or purchase order and add lines to that document. Alternatively, you can open the catalog from the Navigator and search for item information from there. Navigation: Requisition/Purchase Orders Windows->click on Catalog button-> click on find button-> select the appropriate tabbed region (Negotiated sources, Prior Purchases, Sourcing Rule and Requisition Template.)->Select the down arrow to place the line on to order pad-> Select Select the Select button to add the order pad lines to the requisition or purchase order from which you accessed the catalog. Refer to profile option PO: Default Supplier Item Catalog Option, determines which of these tabbed regions is the default when the catalog opens from the menu. Attention: The supplier Name and Site, if you specify one, must match the sourcing rule Supplier and Site to default the supplier information or source document information successfully.
Define ASL for each item, eneter Supplier name with business rule as direct and status as new/ approved/ Debar against each item and select
Enter source document (Quotation/Blanket Order) details Against each item in the attribute Window, to enable to default The source information while creating Purchasing documents
Unit II : Requisitions
Key Features Create, edit, and review requisition information on line. User should also be able to enter suggested supplier information,delivery instructions, multiple accounting distributions, and notes to buyers, approvers, and receivers. Review the current status and action history of requisitions.User should always know who approves requisitions and whether they are in the approval, purchasing, receiving, or delivery stage. Perform on line funds checking before creating requisitions. User should always know how planned expenses compare to budget. Access supplier/item catalogs to create documents Distribute expenses across multiple cost centers, projects, or departments Use multiple currencies Build account distributions automatically Use requisition templates for frequently requested items Import requisitions from other systems such as material or distributions requirement planning applications. Create internal requisitions that are sourced from your inventory by means of an internal sales order.
Unit II : Requisitions
Purchase Requisitions
With on-line requisitions, user can easily centralize the purchasing department, source the requisitions with the best suppliers. user can use Oracle Master Scheduling/MRP and Oracle Inventory to generate on-line requisitions automatically based on replenishment requirements. user can use Oracle Work in Process to generate on-line requisitions for outside processing requirements.
Internal Requisitions
Internal requisitions provide the mechanism for requesting and transferring material from inventory to other inventory or expense locations. Oracle Purchasing, Oracle Order Entry, and Oracle Inventory combine to give a flexible solution for inter-organization and intra-organization requests.
Requisition Template : Templates automate requisitioning of commonly ordered items like office supplies.
To create a template, user can specify the items individually or they can reference an existing requisition or purchase order. If user reference an existing document, Purchasing adds all lines on the document to the template. You can reference multiple documents to add all their lines to the same template. After user define a template, user can reference the template in the Supplier Item Catalog. When user do so, Purchasing displays all template lines that are valid for the destination organization.
Unit II : Requisitions
Requisition Import:
Using Requisition Import, user can import requisitions from other Oracle Applications or from non Oracle systems. Requisition Import lets user integrate Purchasing with new or existing applications. Master Scheduling/MRP, Work In Process, Order Management, and Inventory all provide requisition information to the requisition interface table from which Requisition Import creates requisitions.
Unit II : Requisitions
Oracle Modules MRP WIP Demand INV OM
Oracle Purchasing
Open Requisition Interface Table (1) Manually (3) Requisition Import Create Requisition Create Requisition (2) Use Catalog as source Requisition Approval
Navigation: (1) Requisitions-> . Requisitions (2) Requisitions -> . Requisitions->Catalog -> . Refer to slide no 9 for . further detail (3) Requests -> Select . Requisition Import -> . Select Source
Requisition Pool
Quotation :
Use the Quotations window to: Enter and edit quotations, Review and edit quotations you copied from RFQs.
R F Q
Enter RFQ
Supplier B
Supplier C
Autocreating RFQ
Navigation: Auto Create-> find-> Select document type as RFQ Auto creation
R F Q
Manual creation
Quotation
Auto creation Query existing lines Choose lines from query results Manual creation
Requisition Import
Auto releases
Approved requisitions
Unit V: Receiving
Oracle Purchasing let user to control the items they order through receiving, inspection, transfer, and internal delivery. User can use these features of Oracle Purchasing to control the quantity, quality, and internal delivery of the items you receive.
Key Features:
Use routing controls to enforce material movement through receiving; for example, User can require inspection for some items and dock-to-stock receipt for others Control the quantity of items user receive, the acceptable delivery window, and acceptable receipt location with tolerances that user specify Optionally require blind receiving. Receive individual shipments or all items with a few keystrokes. Inspect items and evaluate supplier quality performance. Specify two, three, or four-way matching. Record receipt of unordered items based on user item, supplier, or organization defaults; for example, if user organization does not allow receipt of unordered items, user can prevent entry of a receipt unless it is matched to an order shipment Record receipt of substitute items based on user order, item, supplier, or organization defaults Return items to the supplying supplier Correct receiving transaction errors
Unit V: Receiving
Return Material Authorizations (RMAs)
User can use Purchasing receiving functionality to receive goods returned by their customers. These are goods for which a sales order in Oracle Order Management was created. If the customer wishes to return the goods, the sales representative creates a return material authorization (RMA) authorizing the return. When the return arrives at user receiving dock, user can create a receipt against the RMA as other receipt, inspect the return, return the repaired goods to the customer, and make receiving corrections.
Receiving Locations
Receiving locations are designated areas in which user temporarily store items before deliver them to their final destinations. Receiving dock and the area in which items are inspected are receiving locations. Receiving locations are not required when the routing is Direct Receipt,
Unit V: Receiving
Unordered Receipts
User can receive items from a supplier when they do not have a corresponding purchase order. User can also receive returned items from a customer that were issued on a sales order in Order management and do not have RMA. First receive the items as Unordered Receipts in the Receipts window. User can create a new receipt or add to an existing receipt for the supplier or customer who shipped the unexpected items. Then perform a standard receipt for the unordered item shipment quantity. Then use the Match Unordered Receipts window to specify the purchase order or RMA number, release, line, and shipment schedule to which user want to match the unordered receipt.
Express and Cascade Transactions Purchasing offers two functions to facilitate transaction entry: Express and Cascade. In Express mode, user cannot modify default quantities, but they can record the delivery of many receipts at once. Cascade mode is applicable only for receipts for the same item. In cascade mode, Purchasing starts with the first receipt and enters deliveries for each subsequent receipt for this item until the cascade quantity is met.
Unit V: Receiving
Po lines with Standard receipt routing Receive items to Receiving Transfer stock from Receiving to Final delivery location D E L I V E R y
Express receipt Multiple lines at one time Per supplier Cascade receipt One receipt of multiple shipment of the same item Per supplier
ORACLE PURCHASING