Price Schema:

Conditions represent stipulations agreed with suppliers about prices, discounts and surcharges,
freight costs, and so on. Such conditions can be stored in quotations, info records, outline
agreements, and Purchase Orders (POs).
You can also maintain general conditions at vendor level. The system then also applies these
conditions to determine the price in purchasing documents. You can manually enter further
conditions in the purchasing document itself

Conditions — Vendors and Invoicing Parties

To create general conditions for vendors, on the SAP Easy Access screen,
choose Logistics → MaterialsManagement → Purchasing → MasterData → Conditions → Discounts
/Surcharges → By Vendor (MEKE).
To create general conditions for invoicing parties, on the SAP Easy Access screen,
choose Logistics → MaterialsManagement → Purchasing → MasterData → Conditions → Discounts
/Surcharges → By Invoicing Party (MEKJ).
There are conditions that are valid for a certain period, and conditions for which no definite validity
period can be specified. In the latter case, the validity of the conditions corresponds to that of the
purchasing document.
You can store scales in condition records for each condition type.
 Time Dependency of Conditions
Note the following:

 Conditions in purchase orders are always time independent.

 Conditions in info records and contracts are always time dependent.
 For scheduling agreements and quotations, the document type determines whether time-dependent
or time-independent conditions can be created. To enable time-dependent conditions in scheduling
agreements and quotations, you set the corresponding indicator in Customizing for Materials
Management under Purchasing → RFQ/Quotation or Scheduling Agreement → Define Document
Types.
For time-dependent conditions, you can define validity periods and scales. You can also specify a
price range (upper or lower limit). If the system adopts these conditions in a PO and the condition is
then changed in the PO, causing the price range to be exceeded or lowered, the system issues an
error message.

Calculation Schema
The calculation schema groups together all condition types that determine the price. It also
determines the sequence in which the condition types are included in price determination.
Condition types are keys defined in Customizing to control how the conditions are used. For
example, in the standard system, the PB00 condition type represents a quantity-dependent gross
price.
 The calculation schema constitutes a set of rules for determining the purchase price.
In the standard calculation schema, the elements of the purchase price, such as gross price, net
price, and effective price, are defined as follows:
 Gross price: price regardless of other conditions, such as discounts, surcharges, or delivery costs
(supplier’s net price)
 Net price: price including discounts and surcharges with reference to the gross price, but excluding
delivery costs
 Effective price: net price less cash discount and including miscellaneous provisions, delivery costs,
and nondeductible tax

Control Settings for Condition Type

The following are other important control settings for the condition type:
 Group condition
This indicator indicates that a scale, for example, is to be determined not on a per item basis but
across all items of a purchasing document. For the standard gross price condition type PB00, this
indicator is set.
 Header condition or item condition
Header conditions are entered in the document header and apply to every document item. Item
conditions are entered in the document item and apply only to that item. A condition type can be
both a header condition and an item condition.
 Condition class
The condition type can be defined as a price, surcharge, or discount, for example.
 Calculation rule
This determines whether the condition type is a fixed amount or whether the condition type is to
depend on the purchase order quantity or the purchase order value.
 Plus or minus sign
This determines if the condition type is calculated as a surcharge or a discount.
The condition type is also used to define the base for scales. The scale can relate to the quantity,
weight, or volume, for example.
The calculation schema also defines the following:

 The subtotals that are formed with each condition type

 The condition types that are allowed in a document or info record
 The sequence in which the condition types are applied in calculating the net price
 The condition types that are displayed in the message to the supplier

You can define condition types in Customizing for Materials

Management under Purchasing → Conditions → Define Price Determination Process → Define Condition
Types.
 You can define calculation schemas in Customizing for Materials
Management under Purchasing → Conditions → Define Price Determination Process → Set Calculation
Schema — Purchasing.

Overview of Sources of Supply

The following are the various sources of supply:
 Purchasing info record
The purchasing information record (or info record for short), is part of the master data of the
purchasing department. It contains data concerning the relationship between a material and a
vendor or a material group and a vendor. The conditions in the info record are maintained at the
purchasing organization level or at the purchase organization/plant level. The conditions and other
data stored in the info record are used as default values in purchasing documents such as purchase
orders.
 Outline agreement item
An outline purchase agreement is a long-term agreement between a purchasing organization and a
vendor covering the supply of materials or the provision of services subject to predetermined
conditions. These apply for a predefined period and a predefined total purchase quantity or a certain
total purchase value. The two types of outline agreement are contracts and scheduling agreements.
 Plant
An external procurement can be made by stock transfer from another plant. In this case, you do not
need to maintain any special data in Purchasing, because normally an internal settlement will take
place. However, it is also possible to create plants as vendors. To do this, a plant assignment must
be entered when maintaining the business partner (additional general data).
 The purchasing info record contains vendor-specific data about a particular material.
When you create an info record, data from the material and business partner is applied as default
values in the info record. If the info record is generated automatically using the InfoUpdate indicator,
additional data from the respective document, such as conditions from the quotation or the
document number of the purchase order, is transferred to the info record.

Info Records
Info records contain the following information:

 Prices and condition supplements for a particular purchasing organization (with or without plant
reference)
 The supplier material number
 Supply options (available from/to)
 Origin data
 The last purchase order number
 The quotation number (if the info record was generated automatically from a quotation)
 Price determination date control
 Tolerance limits for over-deliveries or under-deliveries
 The planned delivery time for the material
List display functions for info records enable the buyer to search for the following:

 Info records by Vendor/Material/Material Group

 Order price history/Quotation price history
An info record can apply to either all plants or just a single plant of a purchasing organization. You
can generate info records either manually or automatically when you create a quotation, a purchase
order, or an outline agreement.
To create an info record, on the SAP Easy Access screen, choose Logistics → Materials
Management → Purchasing → Master Data → Info Record → Create (ME11).
To change an info record, on the SAP Easy Access screen, choose Logistics → Materials
Management → Purchasing → Master Data → Info Record → Change (ME12).
To display an info record, on the SAP Easy Access screen, choose Logistics → Materials
Management → Purchasing → Master Data → Info Record → Display (ME13).
 In the purchasing info record, data is maintained at the following levels:

 General data is maintained at client level.

 Conditions, control data, and texts can be maintained at the level of purchasing organizations (not
plant-specific or valid for all plants assigned to the purchasing organization) or at the level of
purchasing organization and plant (plant-specific).
Hint: To save conditions at plant level, this must be allowed in Customizing for Materials
Management under Purchasing → Conditions → Define Condition Control at Plant Level.

Purchase Order Default Price

The current valid conditions from the info record are always suggested. You can use the pricing date
category to find other conditions, for example, those valid on the delivery date.
If you use the GR Date pricing date category, you can determine the price again when the goods are
received. This means that you do not have to make changes to purchase orders if the price changes
between the time of the order creation and receipt of the goods.
If there are no conditions maintained in an info record, the system can propose the price from the
last purchase order. With the EVO user parameter (default values for purchaser), it is possible to
suppress this proposal.
Info records can be created manually or automatically when a quotation, a purchase order, or an
outline agreement is created. Purchase order data is automatically updated in the info record if
the InfoUpdate indicator has been selected in the purchase order.