QUOTA ARRANGEMENT

Minimum Quantity for Splitting Quota

Specifies for the splitting quota the minimum quantity that a lot must have in order to be apportioned among several
sources of supply in the planning run.
If the lot is smaller than or equal to the minimum quantity, the system will proceed on the basis of the usual quota
arrangement logic.
Dependencies
Allocation by quota using splitting quotas is only carried out via a requirement planning run, subject to the following
preconditions:
 Through the appropriate entry in the field Quota arrangement usage (on the MRP data screen 2 or
Purchasing screen) it must have been specified that a quota arrangement is to be applied in the planning run.
 The indicator for the splitting quota must be set for the the lot-sizing procedure used for materials planning
purposes in Customizing.
Quota Base Quantity of Quota Arrangement Item
Control quantity for a quota arrangement.
Use
Using the quota base quantity, you can regulate the quota arrangement without having to change the quota if, for
example, a new source is to be included in the arrangement.
Procedure
You can set the quota base quantity manually or have it determined by the system.
Maximum Lot Size per Quota Item
Maximum PO quantity that may be allocated to a source of supply per order proposal in the planning run.
If the shortage (undercoverage) quantity exceeds the maximum lot size, the quota system is re-applied to the
remaining quantity.
Minimum Lot Size per Quota Item
Minimum order quantity that may be allocated to a source of supply per order proposal in the planning run.
If the shortage (undercoverage) quantity is less than the minimum lot size, the latter quantity will be allocated to the
source instead of the former.
Rounding Profile
Key that the system uses to adjust the order proposal quantity to deliverable units.
Procedure
In Customizing, enter a threshold value from which the system should round up to the next value per deliverable unit:
 If the requirements value exceeds the first threshold value, the system always rounds up to the next multiple
of the level found
 If the requirements value falls below the first threshold value, the system copies the original requirements
value.
Two other types of rounding exist:
 Dynamic rounding profile:
These profiles are used to round up quantities to logistical units of measure (for example, layers). The
contents of a logistical unit of measure does not have to be know when creating the rounding profile. It is
determined by the master data from the material master.
 Rounding profile with quantity to be added/subtracted
With these profiles, the given quantity is changed either by adding a percentage or subtracting a percentage.
Only static rounding profiles are taken into account in requirements planning. Neither dynamic rounding profiles not
quantity addition/ subtraction are taken into account.
Examples
A material's base unit of measure is 1 unit; the purchase order is to be delivered in layers (1 layer corresponds to 5
units) or in pallets (1 pallet corresponds to 8 layers which contains 40 units).
You maintain the profile as follows:
From a requirements of 2 units, the system is to round up to 5; from a requirement of 32 units, the system is to round
up to 40.
This results in the following order proposal quantities:
Requirement from 1 -> 1 requirement from 31 -> 30
Requirement from 2 -> 5 requirement from 32 -> 40
Requirement from 6 -> 10 requirement from 74 -> 80
Requirement from 7 -> 10
Dependencies
If no rounding profile has been entered, the system uses the rounding value entered in the material master record for
the planning run.

Indicator: "Once-Only"
Specifies that a source may only be taken into account once in the apportionment of a lot.
Use
If a maximum lot size is specified for a source of supply, and if this source has a much lower quota rating than other
sources, the following happens: the lot is split up into several order proposals (each of which amounts to the
maximum lot size) which are all assigned to the the source in question.
To avoid this, you can set the "once-only" indicator. This will cause the source to be taken into account once only for
an amount equal to the maximum lot size. The remaining quantity will be assigned to the next source.

Number of Periods to Which the Release Quantity Relates

In this field, you determine the number of periods for which the maximum release quantity is valid.
Period to Which the Release Quantity Relates

PURCHASE REQUESTION

. Control
In the Control column, you can assign the indicator R to a document type
for purchase requisitions. By doing so, you specify that an outline purchase
agreement is required as a follow-on document to this purchase requisition
instead of a standard purchase order.
. Overall Release
You can use the Overall Release indicator to specify that purchase
requisitions of this document type cannot be released item by item but only
in their entirety in the course of a release procedure.

PURCHASE ORDER
Control
In the Control column, you can assign the indicator T to a document type
for purchase orders. By doing so, you designate this document type as a
stock transport order.

Stock transfer: Take vendor data into account

For stock transport order document types, you can also set the Stock
Transfer: Take Vendor Data into Account indicator. This enables you to also
work with vendor master records when processing stock transport orders if
such records have been created for the supplying plants in question.

Indicator: No account assignment

Specifies that a purchase order item must not contain an account assignment.

Indicator: Contract release order/SA delivery schedule

Indicates whether release orders/releases or delivery schedules are possible in purchasing documents such as
contracts or scheduling agreements.

Dialog Indicator
Indicator specifying that the system is to issue a message to the user in the event of this combination of document
types and item categories.
Indicator: Goods Receipt Message
Indicator specifying that the system is to issue an appropriate message to the buyer following each goods receipt in
respect of this purchase order.
Indicator: Fixing of Exchange Rate
Determines that the exchange rate used for currency translation purposes calculated or entered in the purchasing
document is fixed.
Use
If you fix the exchange rate, the purchase order currency and the exchange rate cannot be changed during invoice
verification.

Info record update

Determines whether the prices and conditions of this purchase order item are suggested in future PO items.
Use
Selecting InfoUpdate causes one of the following situations to occur:
o If just one info record (with or without plant) exists, it is updated.
o If no info record exists and "plant condition requirement" was specified in Customizing, an info record
with plant is created. Otherwise, an info record without plant is created.
o If two info records exist (that is, one info record with plant and one without plant) the info record with
plant is updated.
Dependencies
You can specify that prices and conditions in purchasing info records are only allowed at plant level in the Purchasing
IMG, under Conditions -> Define Condition Control at Plant Level.

Latest Possible Goods Receipt

This is the latest acceptable date for goods receipt (GR).
If goods are received after this date, you will receive either a warning message or an error message, depending on
the system setting.
If you receive an error message, you will not be able to post the GR.

Invoice Receipt Indicator

Specifies whether an invoice receipt is linked to the purchase order item.
Use
If the indicator is not set, the goods are to be delivered free of charge.
Final Invoice Indicator
Indicates that the last invoice from a vendor has been received for an item and/or that no further invoice is expected.
Use
The final invoice indicator serves as information for the applications
o Cash Management and Forecast
o Cash Budget Management
o Funds Management
If you set the final invoice indicator, purchase order commitments are reset.
However, the final invoice indicator does not prevent further invoices from being posted. Furthermore, it does not
replace GR/IR account maintenance in the event of a variance between GR quantity and invoice quantity.
Examples
Purchase order: 100 pieces of material A at $10/piece
-> The PO commitment is automatically set to $1000.
Goods receipt: 80 pieces
Invoice for 60 pieces = $600
-> The purchase order commitment is automatically set to $400.
Invoice for 15 pieces = $150 - final invoice indicator set.
-> The purchase order commitment is automatically set to zero.
Since the final invoice indicator does not have any effect on the GR/IR clearing account, you must clear the difference
of 5 pieces ($50) on the GR/IR clearing account if no further invoices are posted.

Indicator: GR-Based Invoice Verification

Indicator specifying that provision has been made for goods-receipt-based invoice verification for a purchase order
item or invoice item.
Number of External Delivery Note
Definition
Number of the document issued by the vendor or by production containing information on the delivered goods.

Number of Bill of Lading at Time of Goods Receipt

Definition
Number identifying the bill of lading for the goods that have been received.
Goods Receipt/Issue Slip Number
Specifies a number which - in addition to the material document number - uniquely identifies a goods receipt/issue
slip. This number can be assigned both internally and externally.
Use
If number assignment for goods receipt/issue slips is active in the plant, you can proceed as follows:
 You enter a number manually.
 You do not enter a number. In this case, the system automatically assigns a number.
Note
This GR/GI slip number has only been designed for use in those countries (for example, Italy) whose legislation
requires specification of this number for goods that leave the plant and are transported on public roads.
In other countries, the material document number printed on the GR/GI slip (in the standard system) is usually
sufficient. To enter external documents, you can use the field Material slip or Delivery note.

Goods Receipt/Issue Slip Number

Specifies a number which - in addition to the material document number - uniquely identifies a goods receipt/issue
slip. This number can be assigned both internally and externally.
Use
If number assignment for goods receipt/issue slips is active in the plant, you can proceed as follows:
 You enter a number manually.
 You do not enter a number. In this case, the system automatically assigns a number.
Note
This GR/GI slip number has only been designed for use in those countries (for example, Italy) whose legislation
requires specification of this number for goods that leave the plant and are transported on public roads.
In other countries, the material document number printed on the GR/GI slip (in the standard system) is usually
sufficient. To enter external documents, you can use the field Material slip or Delivery note.
Unloading Point
Specifies the point at which the material is to be unloaded (for example, ramp 1).

SCHEDULING AGREEMENT
Scheduling Agreement
You can define the following special features for scheduling agreements:
. Control
In the Control column, you can assign the indicator T to a document type for
scheduling agreements. By doing so, you designate this document type as a
stock transport scheduling agreement.
. Stock transfer: Take vendor data into account
For stock transport scheduling agreement document types, you can also
set the Stock Transfer: Take Vendor Data into Account indicator. This
enables you to also work with vendor master records when processing stock
transport scheduling agreements if such records have been created for the
supplying plants in question.
. Time-dependent conditions
You can set the Time-Dependent Conditions indicator for the scheduling
agreement document types. This determines whether a validity period can be
maintained for the conditions and whether scales are possible.
Stock transfer: Take vendor data into account
Use
You set the indicator. If a stock transport order or scheduling agreement is then created and a vendor is assigned to
the supplying plant, the system
 adopts the data from the vendor master record (e.g. the currency, price determination indicator) and the info
record (e.g. planned delivery time, order unit), and
 updates the statistics of the Logistics Information System with the vendor data.

. Release documentation
You can set the Release Documentation indicator for the scheduling
agreement document types. As a result, scheduling agreement releases are
stored in a separate file and can be displayed at any time.

Contract
You can define the following special features for contracts:
. Shared lock only
If you set this indicator, a shared lock is set when a release order is created
against a contract of this document type, instead of an exclusive lock.
This enables several users to issue release orders against the contract
simultaneously (an advantage), as a result of which, however, the target
quantity may be exceeded (a disadvantage).
. ALE-distributed contract
If you set this indicator, changes are identified by pointers when contracts
are transmitted via Application Link Enabling (ALE). You can then evaluate
the changes via the ALE administration facility.

MRP

MRP Type – This field should contain the name for the MRP type and the description for it should be typed in
the next field. When a customizing takes place, the name or parameter would begin with Z. But still this would
be based on the business requirement and it could be configured to suit as per the business.
MRP Procedure – The MRP procedure used for planning the material is maintained in this field. Some of the
procedures are:

 B – Reorder point planning

 D – Material requirements planning
 N – No MRP
 S – Forecast-based planning
 R – Time-phased materials planning
 X – Without MRP, with BOM explosion
Firming type – The procurement proposals that comes as an output of a planning run would need to be firmed
and scheduled in the planning time fence. This firming type determines the firming of procurement proposals
within the stipulated planning time fence. The below are the firming types:
  0 – Planning results not firmed
 1 – Automatic firming and order proposals rescheduled out
 2 – Automatic firming without order proposal
 3 – Manual firming and order proposals rescheduled out
 4 – Manual firming without order proposal
The firming date could also be entered manually during the planning run. As a result of this the planning time
fence would be extended to the manually entered firming date.
Roll forward – Two settings pertaining to planned orders could be maintained in this field. One is to delete firm
planned orders and the other is not to delete firm planned orders. This indicator helps to delete or not delete the
planned order during planning run. New planned order could also be generated based on the materials
requirements at the time of planning run.
Forecast indicator – This indicator is used to determine whether forecast results would need to be included in
materials requirement planning or not. The options that are available for this field are:

 No forecast
 Obligatory forecast
 Optional forecast
Consumption indicator of forecast – This indicator is used to determine which consumption values are to be
considered for forecast. The consumption values are total consumption and unplanned consumption. Either of
these two consumption values are maintained in the consumption indicator forecast.
MRP indicator of forecast – During planning run or net requirements calculation it should be predetermined to
include forecast value for net requirements calculation. If forecast values are to be included for net requirements
calculation, then it should be determined unplanned requirement or total requirement.
Reduce forecast – With this indicator the forecast requirement could be controlled for reduction. Reduction of
forecast requirement by consumption, reduction of forecast requirement in current month, average reduction of
the forecast requirements. So, any of these three values could be selected and maintained in reduce forecast
field.
Automatic calculation – Automatic calculation of safety stock and reorder point could also be maintained in
the MRP types customization. The indicator must be set if the safety stock and reorder point are to be
calculated automatically. For net requirements calculation, safety stock and reorder point value would be
needed.
The above described are the major fields that would need to be maintained in SAP MRP type customizing.
Standard SAP MRP types are available, which could be copied, customized and configured to suit our business
needs. SAP MRP type could be created by copying from the existing one and changing the required fields. The
newly created SAP MRP type would be made available in the drop down of SAP MRP type field in a material
master and the required type could be set against the material in the MRP view.

PLANT PARAMETERS
Goods Movement
Automatic creation of storage location allowed
Indicates that automatic creation of storage location data in the material master record at the time of the first goods
receipt is allowed.
Dependencies
Storage location data is only created automatically if this is:
 Allowed in the relevant plant and
 Provided for in the movement type
If these prerequisites are not satisfied, you must maintain the storage location data of a material before you post the
first goods receipt in the relevant storage location.
Note
The storage location data is only created automatically if the quantity is posted to the "normal" storage location stock.
If you have goods movements to special stock (for example, to sales order stock), the data is not created.
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Suggest "delivery completed" indicator
Controls the automatic setting of the "delivery completed" indicator.
Use
If this indicator is set, the system suggests the "delivery completed" indicator as a default value when a goods receipt
is posted with reference to a purchase order or order (provided that the quantity delivered falls within the
under/overdelivery tolerances).
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Missing parts check active
Indicates that the missing parts check function is active at goods receipt.
Use
If this indicator is set, in the case of a goods receipt, other receipts, or transfer posting, the system will check whether
the material received is a missing part. If so, the system issues a warning and simultaneously sends a mail message
to the MRP controller. concerned.
Dependencies
 To activate the missing parts check function, it is also necessary to assign a checking rule to the transaction.
 A mail message will only be sent if both the missing parts check and output determination functions have
been set accordingly in the Customizing for Inventory Management.

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Summarize missing parts mail messages
Indicates that the missing parts mail messages for a material document are issued in a summarized form.
Use
 If this indicator is set, the MRP controller of a plant will receive one mail message per material document,
listing all missing part materials
 If this indicator is not set, the MRP controller will receive a mail message for each material document item
that contains a missing part. The mail contains all documents (for example, reservations, orders) for which
the material is required.

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Check Best Before Date/Production Date
Indicates that the shelf life expiration date check at the time of goods receipts in the plant is active.
Use
If the expiration date check is active in the plant, the user must enter either the shelf life expiration date or the
production date of the material at the time of a goods receipt if:
 The expiration date check is active for the movement type
 The minimum remaining shelf life has been defined in the material master record or in the purchase order

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Physical Inventory
Stock type
Shows the stock type for which a physical inventory is to be carried out.
It is possible to carry out a physical inventory for the following material stock types:
 Unrestricted-use
 Quality inspection
 Blocked

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Handling in Alternative Unit of Measure
Indicates that the unit of entry is proposed as a default value for the entry of physical inventory count results.

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Determine Batches for Physical Inventory in Background
Indicates whether the automatic batch determination facility is active for the physical inventory.
Use
The batches can be determined in the background or in the foreground:
 Set the indicator if you want to determine the batches in the background. The batches for which a physical
inventory can be carried out are then automatically included as items in the physical inventory document.
 Do not set the indicator if you want to select the batches to be counted manually. Choose Continue to access
a dialog box in which you can choose the batches to be included in the physical inventory.
Dependencies
The indicator is ineffective if you have entered a batch in the Batch column.

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Change Document in Physical Inventory

Indicates that the system creates a change document when you change a physical inventory count or physical
inventory document.

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Reason for inventory diff. (Can predefined the particular reason here)
Specifies the reason for the physical inventory difference.
Procedure
Specify the reason for the inventory difference, for example, the material may have been placed in storage incorrectly.
Dependencies
If you enter a difference without reference to the corresponding document, the default value you maintained in
Customizing for Inventory Management is displayed.
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Reservation
Goods Movement for Reservation Allowed
Specifies that goods movements are allowed for the reservation item.

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No. of days, if 'movement allowed' is set automatically
Indicates the number of days on the basis of which the reservation management program checks whether movements
are allowed for a reservation item.
Use
If the requirement date of a reservation item is further in the future than the number of days specified here, no
movements are yet allowed in respect of this item.
If the "date required" is earlier than or equal to the current date plus the number of days, the reservation management
program automatically sets the "Movements allowed" indicator in the reservation item to "X". Movements involving this
item are then allowed.
Example
Current date : 06/01
Number of days: 30.
The indicator is set for all reservation items whose requirement date is earlier than or the same as 07/01.

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Retention period, in days, for reservation items

Indicates the time in days during which a reservation item resides in the system before being deleted by the
reservation management program.
Use
If the "date required" of a reservation item is older than the current date minus the number of days specified here, the
system sets the deletion indicator in the reservation item.
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Consignment stock from vendor allowed to become negative
Indicates that stock balances are allowed to be negative.
Use
Negative stock balances are necessary, for example, if for organizational reasons, goods issues are entered before
the corresponding goods receipts when the material is already physically located in the warehouse.
Once the goods receipts have been posted, the book inventory balance must correspond to the physical stock again,
i.e. the book inventory balance must no longer be negative.
Negative stock balances always indicate that physical goods movements have to be entered in the system at a later
stage.
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RTP stock allowed to become negative

Indicates that stock balances are allowed to be negative.
Use
Negative stock balances are necessary, for example, if for organizational reasons, goods issues are entered before
the corresponding goods receipts when the material is already physically located in the warehouse.
Once the goods receipts have been posted, the book inventory balance must correspond to the physical stock again,
i.e. the book inventory balance must no longer be negative.
Negative stock balances always indicate that physical goods movements have to be entered in the system at a later
stage.
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Stock of material prov. to vendor allowed to become negative

Indicates that stock balances are allowed to be negative.
Use
Negative stock balances are necessary, for example, if for organizational reasons, goods issues are entered before
the corresponding goods receipts when the material is already physically located in the warehouse.
Once the goods receipts have been posted, the book inventory balance must correspond to the physical stock again,
i.e. the book inventory balance must no longer be negative.
Negative stock balances always indicate that physical goods movements have to be entered in the system at a later
stage.

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Negative Stocks
Consignment Stock with Customer Allowed to Become Negative
Indicates that stock balances are allowed to be negative.
Use
Negative stock balances are necessary, for example, if for organizational reasons, goods issues are entered before
the corresponding goods receipts when the material is already physically located in the warehouse.
Once the goods receipts have been posted, the book inventory balance must correspond to the physical stock again,
i.e. the book inventory balance must no longer be negative.
Negative stock balances always indicate that physical goods movements have to be entered in the system at a later
stage.
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Stock of ret. packaging w. cust. allowed to become negative

Indicates that stock balances are allowed to be negative.
Use
Negative stock balances are necessary, for example, if for organizational reasons, goods issues are entered before
the corresponding goods receipts when the material is already physically located in the warehouse.
Once the goods receipts have been posted, the book inventory balance must correspond to the physical stock again,
i.e. the book inventory balance must no longer be negative.
Negative stock balances always indicate that physical goods movements have to be entered in the system at a later
stage.
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Sales order stock allowed to become negative
Indicates that stock balances are allowed to be negative.
Use
Negative stock balances are necessary, for example, if for organizational reasons, goods issues are entered before
the corresponding goods receipts when the material is already physically located in the warehouse.
Once the goods receipts have been posted, the book inventory balance must correspond to the physical stock again,
i.e. the book inventory balance must no longer be negative.
Negative stock balances always indicate that physical goods movements have to be entered in the system at a later
stage.
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Project stock allowed to become negative

Indicates that stock balances are allowed to be negative.
Use
Negative stock balances are necessary, for example, if for organizational reasons, goods issues are entered before
the corresponding goods receipts when the material is already physically located in the warehouse.
Once the goods receipts have been posted, the book inventory balance must correspond to the physical stock again,
i.e. the book inventory balance must no longer be negative.
Negative stock balances always indicate that physical goods movements have to be entered in the system at a later
stage.
PRICING PROCEDURE
Condition category:
Tells if it is blank we can have debit balace(means can post cost to this expense account).

Plus/Minus:
Ib it is set to negative means it will shows the balance like you posted expense only instead clearning account.

Fields in Pricing Procedure and Their Description

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Created by Unknown User (yizvdhy) on Feb 08, 2011
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Define Pricing Procedure
A pricing procedure is a procedure by where in which you control the execution of condition tyoes in a
sequence you would like . It not only executes the condition types but also controls the execution of
condition type by the use of requirements , altcv. altcbv, account key.
In other words, Pricing procedure is a systematic and sequential use of condition types to arrive at a right
value of the product.
To determine the pricing procedure SALES AREA (Sales Organization + Distribution Channel + Division)
+ CUSTOMER PRICING PROCEDURE (from Customer master) + DOCUMENT PRICING
PROCEDURE (from Sales Doc type)
To view a select the pricing procedure in SPRO which is the standard and copy it and create our own
pricing procedure.
Highlight it and double click the Control icon in the LHS screen.
We can see that there are 16 columns in the pricing procedure, these are going to be used by the system
to control the condition types.
The detail description of each column is given below:

1. Step:
Number that determines the sequence of the conditions with in a procedure.
It indicates the position of the condition type in pricing procedure.
Ex.: 10, 15 etc.
2. Counter:
System uses the counter to count the steps and also it can be used to count mini steps of same condition
types. So that number of steps can be reduced in the pricing procedure and hence enhancing the system
performance.
Access number of the conditions with in a step in the pricing procedure.
During automatic pricing, the system takes into account the sequence specified by the counter.
3. Condition Type:
It represents pricing element in pricing procedure as a base price, discount, freight and tax.
The condition type is used for different functions. In pricing, for example, the condition type lets you
differentiate between different kinds of discount; in output determination, between different output types
such as order confirmation or delivery note; in batch determination, between different strategy types.
Ex.: PR00 - Price, K004 - Material Discount, K005 - Customer/Material Discount, K007 - Customer Discount.
4. Description:
System copies description of condition type from its description (V/06).
5. From and 6. To:
    1. From: This can be used as a base to the condition type for calculating further value.
    2. From and To: The range between the steps from and to can be used to specify the range between
same condition types. So that depending upon the condition type, the system deducts or adds the total
value of those condition types from specific common source.
7. Manual:
This indicator specifies whether the specific condition type can be determined manually during sales order
processing.
If we check the box then the entry is going to be manual, if we uncheck it, it is going to be automatic.
For Base Price and Taxes, the entry should be automatic.
For Discounts and Freights, The entry should be manual.
If we check the box, in VA01 when we go to conditions at the header/item level, the condition type will not
be listed. If we require we will have to manually enter it.
If we uncheck the box, in VA01 when we go to conditions at the header/item level, the condition type will
be listed.
8. Mandatory:
This indicator specifies that particular condition type is mandatory in the pricing procedure.
If we check the box, then in VA01 at the header/item level in the conditions tab, if we delete the value in
the condition type and try to save the document then system will not allow us to do it and throws an error.
If we uncheck the box, then in VA01 at the header/item level in the conditions tab, if we delete the value in
the condition type and try to save the document then system will allow us to save it, without giving any
error.
Mandatory check box should be checked in condition types which are compulsorily required in pricing
procedure. Ex.: PR00, MWST.
If the condition type is checked with mandatory option, then value should be maintained for that condition
type, otherwise the system will not allow the user to process the document.
9. Statistical:
This indicator if it is activated will not allow the value of the condition type to be taken into net value
calculation.
It is used only for information purposes only.
This indicator causes a surcharge or discount to be set in the document statistically (that is, without
altering the value).
This is commonly used for condition types
SKTO - Cash Discount
VPRS - Cost (Moving average price/Standard Price).
10. Print:
The value of this field specifies whether line item can be printed or not in the sales document and at what
level it is to be printed.
11. Subtotal:
The value of this field determines where the values of subtotals to be captured i.e. in which table and which
field.
Controls whether and in which fields condition amounts or subtotals (for example, a customer discount or
the cost of a material) are stored.
If the same fields are used to store different condition amounts, the system totals the individual amounts.
These condition amounts or subtotals are used as a starting point for further calculations. You may, for
example, want a subtotal of all the discounts included in the pricing of a sales order.
12. Requirement:
It is a routine that is written by an ABAP consultant according to the business requirement.
By defining Requirement in condition technique we can restrict the access of condition type.
To understand the concept, we will take the example of the Rebates. Rebates are to be included during the
billing document processing and not in the sales document processing. As rebates are given on the
delivered quantity and not on the ordered quantity (in case of cut-off period for rebates).
For rebates we use the condition types BO01 to BO05, and in the Requirement column we give the value
24 which is "Only in Billing Document".
This Requirement will ensure that these condition types will appear only during the billing document
processing.
If new Requirements are to be defined we follow the procedure given below.
Go to T.Code: VOFM. - Maintain Requirements & Formulas
Click on the "Requirements" in the top menu and then click on "pricing".
We have a list of requirements, we can ask ABAP consultant to create new requirement based on the client
requests.
And we assign the application type like V - Sales/Distribution etc.
14. AltCty - Condition formula for alternative calculation type:
It is again a Routine that is written by ABAP Consultant.
It is an alternative formula for the condition type that can be used instead of standard formulas.
For example, let us take the Profit Margin which can be both + / - , so here this routine will help us in
generating the value which can be either + or -. Profit margin is not a condition type so it cannot be
classified as +ve or -ve in the V/06.
Ex.: 950 0 Profit Margin 11.
So we assign 11 - Profit Margin.
If new routines are to be defined we follow the procedure given below.
Go to T.Code: VOFM. - Maintain Requirements & Formulas

Click on the "Formulas" and then on the "Condition Values".

We have a list of routines, we can ask ABAP consultant to create new routines based on the client requests.
And we assign the application type.
15. AltCBV - Alternative formula for condition base value:
Formula for determining the condition basis as an alternative to the standard.
It is again a Routine that is written by ABAP Consultant.
It is used as a basis to calculate value of the condition type instead of using it from the "FROM" column.
Ex.: Freight - KF00.
Freight is calculated based on weight, volume etc. and not on the base price. In pricing there is no entry of
weight from which the value can be referred like we do for discounts using base price. We have to get the
value from the Material master.
In this column we can mention the value as 12 - Gross Weight or 13 - Net Weight.
During pricing, the system will consider the value that is mentioned in this column and determine the
freight based on this value.
Suppose we have Net weight: 100 kgs and Gross Weight: 150 kgs. And if we mention 13 in this column
then the Freight condition KF00 will be calculated using the weight as 100 kgs.
16. AcyKy - Account Key/ Accrls - Accruals:
The values of the Sales Revenues, Sales Deductions, Freight Revenues, Tax Revenues, and Rebate Accruals
etc. are going to be posted in the respective G/L accounts in Fi Module.
In order to do this we assign account keys/ accruals to the different condition types based on their
classification. The classification shown below.
ERB Rebate sales deduct.
ERF Freight revenue
ERL Revenue
ERS Sales deductions
ERU Rebate accruals
For Ex.,
For all Price condition types like PR00 etc. we assign ERL - Revenue.
For all Discount condition types like K004, K005 etc. we assign ERS - Sales Deductions.
For all Freight condition types KF00 etc. we assign ERF - Freight Revenues.
For all Rebates condition types BO01 to BO05 we assign in Account key ERB - Rebates Sales deductions
and for Accruals ERU - Rebate Accruals.
This account keys and accruals are in turn assigned to respective G/L accounts. So the system posts
respective values in respective G/L accounts in Fi-Co Module.
This also one of the areas of SD - Fi Integration. SD consultants assign the account keys and Fi Consultants
assign the respective G/L accounts in T.Code:VKOA.
Condition category (examples: tax, freight, price, cost)
A classification of conditions according to pre-defined categories (for example, all conditions that relate to freight
costs).
Plus/minus sign of the condition amount
Controls whether the condition results in an amount that is negative (a discount), positive (a surcharge), or whether
both positive and negative amounts are possible.

Procedure
If the condition amount can be either positive or negative, leave the field blank. Otherwise, enter one of the indicators
that specify plus or minus.

Condition is Relevant for Accrual  (e.g. Freight)

Indicates that the system posts the amounts resulting from this condition to financial accounting as accruals.

Use
If you mark this indicator, the condition appears in the document as a statistical condition.

Group condition
Indicates whether the system calculates the basis for the scale value from more than one item in the document.

Use
For a group condition to be effective, the items must belong to a group. You can freely define the group to meet the
needs of your own organization. The items can, for example, all belong to the same material group.

Example
A sales order contains two items. Both items belong to the material group 01.

Material Quantity Material group

A 150 01

B 100 01

The group condition indicator is set in the definition of the condition type for material group discounts. The condition
record for material group 01 includes the following pricing scale:

Scale quantity Discount

from 1 pc -1%

from 200 pc -2%

Neither item alone qualifies for the 2% discount. However, when the items are combined as part of a group condition,
the combined quantity creates a basis of 250 pieces. This basis then exceeds the scale value of 200 pieces, which is
necessary to qualify for the higher discount.

Scale basis indicator

Determines how the system interprets a pricing scale in a condition. For example, the scale can be based on
quantity, weight, or volume.

Indicator: Display Conditions

Indicator specifying whether conditionsmay be displayed.

Use
This indicator merely controls the display of conditions in the conditions screen.

If this indicator is not set, a suitable field selection key should be entered, so that the display of prices etc. is also
precluded.

Indicator: Enter/Change Conditions

Indicates whether < conditions may be maintained.

Use
This indicator merely controls the maintenance of conditions in the conditions screen.

If this indicator is not set, a suitable field selection key should be entered, so that the maintenance of prices etc. is
also precluded.

Indicator: Items Without Material

Indicates whether purchase order items may be processed without a material number.

Order Price Adoption Indicator Ready for Input in Purch Req.

Indicates that a user can specify whether the price from the requisition is to be adopted in the purchase order.

Use
If a user has the necessary authorization, he or she can specify EITHER that the price in the requisition is to be
adopted in the purchase order as the net or gross price OR that the price in the requisition is NOT to be adopted in
the purchase order.

If a user does not have the necessary authorization, the price is NOT adopted in the purchase order.

Field Selection Key

Determines, for the relevant purchasing document type, which attributes the fields of the purchasing document are
to have.

Use
You maintain the field attributes for the relevant document in the step Define Screen Layout at Document Level.

The following field attributes are possible:

 Must be maintained

 Can be maintained

 Hidden

 Displayed only

Field Selection Control for Purchase Requisition

Use
In addition to the available field selection keys, you can define a field selection key at the level of the function
authorization to influence the input attributes of fields in the Enjoy purchase requisition.

You can use this field selection key to set up groups of users who have certain restrictions regarding the processing
of purchase requisitions.

Enter Items Without Reference

Indicates whether purchase order items may be created without reference to a purchase requisition, a contract, a
request for quotation or a reference purchase order.

Dependencies
If this indicator has not been set, no lines are ready for input in the item overview screen to enable items to be
created.

Reference to Contract
Indicates whether a purchase order item may be created with reference to a contract item.

Reference to Purchase Requisition

Indicates whether a purchase order item may be created with reference to a purchase requisition.

Reference to Reference Purchase Order

Indicates whether a purchase order item may be created with reference to a reference purchase order item.

Reference to RFQ Without Quotation

Indicator specifying whether a purchase order item may be created with reference to an RFQ item without a
quotation.

Reference to RFQ with Quotation

Indicates whether a purchase order item may be created with reference to an RFQ item with a quotation.

Reference to Info Record Without Quotation

Indicates whether a purchase order item may be created with reference to an info record without quotation
conditions.

Use
If this indicator has been set, the conditions of the last purchase order are adopted should there be no quotation
conditions in the info record.

Source: Contract
Indicates whether an outline purchase agreement can be entered manually in the purchase requisition as source of
supply.

Use
If this indicator has been set, the user cannot enter the source in the relevant fields of the purchase requisition and
cannot choose the source from the relevant environment list display in the function "Assign purchase requisition".

On the other hand, however, the source can still be determined automatically via the source list or quota
arrangement.

Source for Items Without Material

Indicates whether a source of supply can be entered manually in a purchase requisition item without reference to a
material master record.

Source: Info Record

Specifies whether a purchasing info record can be entered manually in the purchase requisition as a source of
supply.

Use
If this indicator has been set, the user cannot enter the source in the relevant fields of the purchase requisition and
cannot choose the source from the relevant environment list display in the function "Assign purchase requisition".

On the other hand, however, the source can still be determined automatically via the source list or quota
arrangement.