Purchasing Info Record: -

Info record is short for information record. The info record contains concise information about a vendor
and a material that Purchasing already procures from that vendor. An info record thus represents a
material-vendor relationship.

For example, the info record indicates the units of measure in which materials are ordered from the
vendor, and the applicable reminder levels. It also shows price changes affecting the material in question.
This information can be useful in the process of evaluating quotations to determine the successful bidder.

Info records are created automatically when you order a material. You can also create, change, and
delete info records.

You use this component if you wish to store information on a vendor and a material as master data at
purchasing organization or plant level. You can create purchasing info records for different procurement
types (standard, subcontracting, pipeline, consignment).

Definition of Purchasing Info Record: Serves as a source of information for Purchasing. The purchasing
info record (also referred to in abbreviated form as the "info record") contains information on a specific
material and a vendor supplying the material. For example, the vendor's current pricing is stored in the
info record.

The info record allows buyers to quickly determine:

 Which materials have been previously offered or supplied by a specific vendor

 Which vendors have offered or supplied a specific material

Content of an Info Record:

The info record contains:

 Data such as prices and conditions that you can store for the relevant purchasing organization or
plant

 The number of the last purchase order

 Tolerance limits for over-deliveries and under-deliveries

 The planned delivery time (lead time required by the vendor to deliver the material)
 Vendor evaluation data

 An indicator showing whether the vendor counts as the regular vendor for the material

 The vendor sub-range to which the material belongs

  The availability period during which the vendor can supply the material

The info record contains quotation and ordering data. The data in the info record (prices for example) is
also used as default data for purchase orders.

For instance, you can store the current and future quotation conditions (discounts, fixed costs etc.) in
the info record, in order to be able to copy them into Pos. You can also maintain the vendor’s conditions
directly in the info record.

Organizational levels:

An info record can apply to the following organizational levels:

 Purchasing organization

 Plant

Procurement Types in Info record:

 Standard

A standard info record contains information for standard purchase orders. The info records can
be created for materials and services with and without master records.

Order Price History:

The purchase order price history logs the various prices charged for a material by a vendor.

Texts in the Info Record:

The info record contains the following text types:

 Info record memo

An internal note or comment that is adopted in the PO item. The info record memo is not printed
out.

 PO text in info record

This text serves to describe the order item and corresponds to the PO text in the material master
record. It is adopted in the PO item and included in the printout.

 Short text
 For material that has a material master record, the short text (short description) is adopted
directly from the material master record in the PO or the outline purchase agreement.

PO Text in Info Record versus PO Text in Material Master Record:

For an info record linked to a material master record, you can specify for each purchasing organization
whether:

 Only the info record PO text is to be displayed and printed in purchasing documents

(To do so, set the indicator No m. text in the purchasing organization data of the info record.)

or

 Both the info record PO text and the material master record PO text are to be displayed and
printed in purchasing documents

Both texts are displayed and printed if the indicator No m. text is not set.

In mySAP ERP system, you can create the purchasing info record with or without entering the details
about a purchasing organization. If you do not specify the purchasing organization of the material or
service, the purchasing info record is created only with general data. However if you enter the
information about the purchasing organization along with vendor and material information, you can
access the purchasing data screen. In the purchasing data screen, you can enter information related to a
specific purchasing organization.

The purchasing info record can be maintained for the following procurement types:

1. Standard – Records information supplied by the vendor for a specific material or service.
2. Subcontracting - Records information when the material is in the subcontracting stage.
3. Pipeline - Records information about the materials which are supplied by utility vendors, such as
water and electricity.
4. Consignment - Records information about the materials which are supplied by the vendor to be
stored at the customer site.

Logistics < MM < Purchasing < Master Data < Info Record < ME11/12/13/14/15/16 - Create