SAP MM Interview Questions and Answers by B G Basetty & Rajendra G

INFO-RECORD

1. Explain what is an Info record?

A: Purchasing info record serves as a source of information for purchasing. The

purchasing info record contains the information’s on specific material & a vendor
supplying that material.
The info record allows buyer to determine quickly
• Which materials have been previously offered or supplied by a specific
vendor
• Which vendors have offer a particular material

2. Info records are maintained at what levels?

A: At purchase organization & plant level

3. What are the types of Info records?

A: Types of info records:

• Info record with material master record
• Info record without material master record

4. What are the Info record categories available in SAP R/3 system?

A: Info record categories:

• Standard info record
• Sub-contracting info record
• Consignment info record
• Pipeline info record

5. Where you can maintain Scales in Info records?

A: At condition tab you can maintain scales by selecting the defined condition

6. What is the difference between Info record with material master record &
without material master record?

A: In info record with material master record you have to mention material master
record number. Where as in info record without material master record you have
to mention the short text (short material description), material group, order unit &
sort string.

Page 18 of 127 Info Record

SAP MM Interview Questions and Answers by B G Basetty & Rajendra G

7. Explain the relevance of info update in purchasing documents?

A: In quotation time dependent conditions and their supplementary conditions are

updated.
In contract no updating take place but the contract release order is set as last
document
In scheduling agreement the doc is set as last doc & order price history is updated.
In purchase order the PO doc is set as last doc & order price history is updated.

8. What do you mean by Supply Option & Confirmation Control Key?

A: Supply Option: If a vendor is fixed for a particular material for a particular period,
then while creating PO the system will suggest that particular vendor as a
standard vendor. This is called as Supply Option.
Confirmation Control Key: It confirms the status of the PO from the particular
vendor between the order and delivery date.

9. Can you manage purchasing info record without material? If yes for what
field/key does the maintained price hold good?

A: Yes you can manage purchasing info record without material.

10. The purchasing info record is the link for what two master records?

A: Vendor master record and material master record.

11. What are the two types data maintained in the purchasing info record?

A: General data and Purchasing data.

12. At what organization levels is the purchasing data maintained in the

purchasing info record?

A: Purchasing organization and Plant.

13. Name two things you can view and two types of data you can maintain in the
purchasing info record?

A: You can view the price history for previous quotations or purchase orders or the
most recent document. You can also maintain the source list or the vendors score
for certain criteria in vendor calculation. You can display the material and vendor
master records. Examples of data that you can maintain include: the VSR,
reminder data, delivery tolerances, and pricing conditions.

14. Where do you assign material to a vendor sub – range?

A: In the purchasing info record.

Page 19 of 127 Info Record