Exec Retreat, Friday, January 17, 2014, Chelsea Whitman CEO Horizons Hospitality at Valley Pike 297 Cornerstone

Ln. Harrisonburg, VA Stan Jones: joness@horizonsva.com Learning Outcome Results: All of the Executive Board members were able to talk about each programming area to figure out what our strengths and weaknesses are. We all were able to learn more about each other through vulnerability and leadership activities Everyone got paired up with one other person to form an accountability partner for the year. That person will text them and check up on them if they need someone to vent to, a reminder to put aside Theta work, and remind them to focus on themselves and schoolwork aside from their position. Total Attendance: This was a mandatory event for all Exec Members Total number of women present: 8 including Christa Samaha (Erin Larsen was unable to attend because of a wedding in Louisiana) Total Cost: $120.00; budget: $600 Total cost per person (if applicable): About $14 Speakers (if applicable): Christa Samaha, our Advisory Board Chairman, was able to help me plan the Exec Retreat and facilitate all the activities the day of the event. We planned it on a weekend that she was here for LEAD on Sunday and she was able to have individual meetings with officers all day on Saturday. Activities (if applicable): Here is the Agenda: 3:30-4:15pm I. Introductory Activity i. Pair upGet to know each other; Find as many things as you can that you have in common with this person (10 minutes) 1. Partners a. Chelsea & Erin D b. Sammy & Erica L c. Melissa & Maddy d. Marlena & Erin L. (Christa) 2. Share one fun thing with the group you had in common ii. Accountability Partners (10 minutes) 1. Why are we doing this? a. Partners for the semester

b. c. d. e. f.

Reminders, be there for each other Developing community within us for the chapter Call out each other The potential this has to affect our members Expectations of Partners

4:15-4:45pm II. Youtube video clip: still finalizing which clip (5 minutes) i. Discussion following (10-15 minutes) 1. What are the take away points? How is this applicable to Eta Rho? 2. What type of exec. do we want to be? 3. What do we have the power to change about this chapter this year? 4:45-5:30pm III. Chapter Assessment i. Identify the main strength and weakness of each programming area (15 minutes) 1. Marketing 2. Finance/Facility 3. Operation/Development 4. Administration 5. Education/Ritual/Scholarship 6. Panhellenic 7. Recruitment ii. Break off individually to brainstorm an action plan for improving weaknesses and building upon the strengths (20 minutes) iii. Come back together as a group to share (10 minutes) 1. Bring ideas to L.E.A.D 5:30-6:30pm IV. Dinner Break 6:30-7:45pm V. Life Mapping i. Explain activity- reflection, vulnerability and sharing that will be involved- What events in your life have made you you? ii. Break off individually to create life maps (30 minutes) iii. Come together to share (45 minutes) 1. What is shared here, stays within this group 2. Build a team of trust and support 7:45-8:45pm VI. Values

i. Each person determine their five values (5 minutes)

ii. Determine values that we as a group are going to stand united for (10 minutes) iii. You are empowerment activity (20 minutes) 1. Share strengths that each person will bring to this team and this chapter this year iv. Closing thoughts Items needed: -poster boards -markers -notecards -pens -snacks -water bottles -computer to play youtube clip Food (if applicable): Chipotle Usually Horizons Hospitality would be able to do catering, but he had overbooked that weekend, so he wasnt able to provide food (he gave us a huge discount on the venue because of this). However, I got Chipotle delivered by a friend for the 8 people who attended the retreat by doing a pre-order form and turning it in the day before. Transportation (if applicable): Everyone provided their own transportation and some were able to ride together. Overall Participant Satisfaction: The venue was great and had a very homey feel with coffee, water, and utensils provided. They even provided 2 flip charts and a projector/screen for us. I would definitely recommend continuing the work with Stan (he was in TKE at JMU) and continue having an exec retreat with a similar agenda. All the girls responded so well with everything and we really got to open up to discussion and get to know everyone on a personal level. Other Comments: Start planning over Christmas Break because you will run into problems along the way. I would highly suggest using this venue again (maybe even a little smaller place) and ordering food in this way, or plan it in advance so that they can cater on site!