SAP Overview for Beginners

26 Feb 2013
ASU Niche Testing Team
Sharmistha Mohanty(563474)
Poonam Dhingra (218962)
2
- 2
-
Agenda
Experience
What is SAP
Introduction To ERP System

Introduction
Access SAP
SAP Logon Pad
To Add System
To Change System
Enable GUI
Scripting
To Enable GUI Scripting
Prerequisite for QTP

SAP Navigation
SAP Modules &
Dry Run


1
2
3
4
5
SAP Navigation . Transaction codes
SAP Icons . Search Transaction
Code

SAP Modules
Sample scenario _Procure to Pay Dry Run
3
What is SAP
SAP stands for Systems, Applications and Products in data processing".

SAP comprises of various Business modules catering to various business
needs. Some of the Modules are ERP (Enterprise Resource Planning), CRM
(Customer Relationship Management), SCM (Supply Chain Management)
e.t.c.

All the SAP systems are integrated which allows for easy data sharing across
modules, making it simple to optimize, monitor and maintain the entire
business process.

SAP is the global market leader in ERP for inter-enterprise business
solutions

SAP is available in both Client Server Architecture (ECC) as well as Thin
client Architecture (WEB).
Clientserver version of the software called SAP R/3 (The "R" was for "Real-
time data processing" and 3 was for 3-tier)
4
Introduction to ERP systems
In the SAP system, we need to know the definition of various terms in the ERP context.
Business scenario:
A group of related business transactions belonging to a particular organizational area
that fulfill a related purpose in the company, for example preparation of the balance
sheet, personnel administration, purchasing, service, or production.
Organizational unit:
Organizational grouping of areas of the company that belong together for legal or other
business reasons. Examples of organizational units are company, sales office, and
plant.
Master data:
Data stored in the system over a long period of time for business processes. Examples
are customer, material, and supplier.
Transaction data:
Transaction-specific data that is short-lived and assigned to certain master data, for
example a customer. Transaction data created when executing transactions is stored
as documents. Examples of documents are sales order, purchase order, material
document, and posting document.
Transaction:
An application program that executes business transactions in the system, such as
create sales order or post incoming payments.

5
SAP logon Pad
As Part if this Presentation we will be
looking only at the ECC

Shown besides is the ECC Logon pad
used to connect to the system which
needs to be utilized of the respective
Business process.
6
To Add System
Showing beside is to add the system to the
logon pad.
Click on New item (slide 5) and search for
the system(slide 6)
7
To Change System
Showing beside is to change the system
details.
Click on Change item (slide 5) and add
details for the system(slide 7)
8
SAP Logon Screen
9
To Enable GUI scripting in Sap GUI (Prerequisite
for QTP)
1
0
To Enable GUI scripting in System Profile
(Prerequisite for QTP)
1. Start transaction RZ10
2. Choose profile DEFAULT,
select Extended maintenance,

1
1
To Enable GUI scripting in System Profile
(Prerequisite for QTP) Continue..
Press Change button
3. Press Parameter button
4. Type Parameter name sapgui/user_scripting, Type Parameter value TRUE


1
2
To Enable GUI scripting in System Profile
(Prerequisite for QTP) Continue..
Press Back button
5. Choose Yes when prompted to save the changes in parameter
6. Press Back button
7. Choose Yes when prompted to save the changes in profile
8. Save the profile by clicking Save button
9. Choose Yes when prompted to activate the profile
10. Make changes effective by either:
a. Restarting the SAP application server, or
b. Use transaction RZ11 to set parameter sapgui/user_scripting to TRUE while SAP is still running.
1
3
SAP Navigation's


1
4
SAP Icons
1
5
SAP Icons Continue..
1
6
SAP Navigation's Continue..
1
7
Transaction codes
The quickest way to run a transaction in the SAP system is to enter the transaction code.
Every transaction has a code, which generally has four characters.


To find these, make the following settings.
1
8
Transaction codes Continue..
If we know the code for a transaction, we can enter it in the command field in the upper
left corner of your screen. After choosing Enter the initial screen of the transaction
appears.
We can use various control parameters to influence o the session when call a
transaction.









/n Exits the current transaction
/i Closes the current session
/o Opens a new session
We can combine these with the transaction codes,for example,

/nMM01 to open new transaction with in same session

/oMM03 opens a new session and calls transaction Display Material.

/iMM03 to close surrent session
1
9
To Search Transaction codes
To search for transactions (or transaction codes) in the SAP system
Use transaction SEARCH_SAP_MENU.

Choose a text you would like to search for in the SAP Easy Access Menu and click on
continue button.
The search results are displayed in a list & we can find the transaction code (in some cases
there are none assigned) and the path in the SAP Easy Access Menu

2
0
To Search Transaction Continue..
2
1
SAP Modules
2
2
SAP Modules Continue..
2
3
SAP Modules Integration
Text Text Text
Text Text Text
Text Text Text
Text Text Text
Sample Scenarios Dry Run
Text Text Text
Text Text Text
Text Text Text
Text Text Text
Create Purchase Requisition
CONFIDENTIAL
- 26
-
CONFIDENTIAL
- 27
-
- 27
-
CONFIDENTIAL
- 28
-
- 28
-
CONFIDENTIAL
- 29
-
- 29
-
CONFIDENTIAL
- 30
-
Purchase requisition number 0010014260 created
- 30
-
CONFIDENTIAL
- 31
-
- 31
-
Text Text Text
Text Text Text
Text Text Text
Text Text Text
Create Purchase Order
CONFIDENTIAL
- 33
-
CONFIDENTIAL
- 34
-
- 34
-
CONFIDENTIAL
- 35
-
- 35
-
CONFIDENTIAL
- 36
-
Standard PO created under the number 4500017590


- 36
-
CONFIDENTIAL
- 37
-
- 37
-
Text Text Text
Text Text Text
Text Text Text
Text Text Text
Goods Receipt
- 38
-
CONFIDENTIAL
- 39
-
- 39
-
CONFIDENTIAL
- 40
-
- 40
-
CONFIDENTIAL
- 41
-
- 41
-
CONFIDENTIAL
- 42
-
- 42
-
Text Text Text
Text Text Text
Text Text Text
Text Text Text
Create Invoice
- 43
-
CONFIDENTIAL
- 44
-
CONFIDENTIAL
- 45
-
- 45
-
CONFIDENTIAL
- 46
-
- 46
-
CONFIDENTIAL
- 47
-
- 47
-
4
8



Thank you

48