Secondary

An attendance register is a book in which

the presence or absence of students
in a school is recorded on a daily basis. It
is a statutory record that must be kept by
every school. This record is kept on individual
class basis. The class teacher is the custodian
of this record. It is helpful in identifying sick
students, truants, absentees and
students who attend school regularly.

Entries on attendance in Form 1
should be complete and should
reconcile with the teachers
narrative remarks in Forms 2,
137, 138 and other forms.
Record of textbooks released to
students should be accomplished
by the teacher.
Form 1 should reflect the
actual absences (non-
attendance) of students. It
contains permanent data,
hence should be accomplished
in ballpen (not pencil).

All grades should be computed in
the class record.
School heads should look into the
accuracy of grade computation
particularly the weight for each
criterion in consonance with the
following DepEd Orders:


The implementing guidelines on the
performance-based grading system as
defined in DepEd Order No.33, s.
2004 shall continue to be enforced for
2
nd
year 4
th
year (DepEd Order no.
76, s. 2010)
The final rating shall be
determined by averaging the
ratings for the four quarters.

From the class record, grades
are transferred to the grading
sheets.
Grades in the class record
should reconcile with the
entries in the grading sheet.
Avoid erasures in all forms
so as not to cast doubts.

Students cumulative record folder is a
storehouse of information on students
academic performance.

It reflects continuous assessment on
students educational or academic
progress.

Form 137 should be completely
filled out by teachers concerned.
Erasures should be avoided since
it is a permanent record of the
students. In case there are
erasures, they should be
accompanied by initial of
concerned teacher.
To compute the rating for
Makabayan, follow the procedure
below:
For Year 2 to Year 4, multiply the
grade in each component area by
the number of units then add all
the products. Divide the sum by
the number of units.
AP (Araling Panlipunan)
TLE (Technology and Livelihood Education)
MAPEH (Music, Arts, Physical Education
and Health)
EP (Edukasyon sa Pagpapahalaga)
The components of
Makabayan with their
corresponding ratings should
appear in Forms 137 and 138.
Final ratings in 18-A are
expressed up to two decimal
places.

To get the General Weighted
Average, just add grades in 5
learning areas (Filipino, English,
Science, Mathematics and
Makabayan) then divide the sum
by five (5).
General Weighted Average (GWA) in Forms
137 and 138 are expressed up to 2 decimal
places.
Name of adviser with signature should
appear after each grade level completed in
Form 137.
Summer term is part of the preceding (past)
school year and should not be counted as
additional year as reflected in the total
number of years in school to date.

Students Report Card
It keeps data on students academic
performance in periodic basis.
It assists teachers and parents in
monitoring students academic
progress. It is a compliment to the
students cumulative record

For parents tracking of their childrens
performance, regular release of Form 138
should be observed.
Attendance record of students in Form 138
should reconcile with those in other forms.
In EP/EsP, specific indicators (Enclosure No. 2
to DepEd Order No. 31, s. 2012) shall be
considered.

The lowest failing grade that
may appear in the report card
is set at 65 percent (Item 1,
DepEd Order No.33, s. 2004).
Failing marks in Form 138
should not be written in red
ink.


As indicated, Certificate of
Transfer should only be signed
in case of transfer.
Entries in Forms 138 should
come from Form 137.
Check on the Curriculum entry
in Form 18-E
2002 Basic Education
Curriculum
2010 Basic Education
Curriculum
K to 12 Basic Education
Curriculum (SY 2012-2013)
Promotion at the secondary level (2
nd
Year
4
th
year shall be by subject. A student shall
be retained in the year level if he/she incurs
failures of three units or more during the
regular school year and is unable to make up
for the failed subjects during the summer
sessions. Retained students need to repeat
only those subjects that they failed (Deped
Order No. 33, s.2004.
All dates in 18-A shall take the
date of the close of the school
year. For this SY 2012-2013, all
dates in 18-A is March 22, 2013.

Only 1 final copy of Form 18-
A should be submitted to the
Division Office.
Teacher-advisers are advised
to make use of the
computerized DepEd Forms
which are readily available.
As required in the 18-A, subject
teachers should affix their
signatures in spaces at the
bottom of the columns headed by
the subject through.
As per instruction at the back of
18-A Form (Grade 7), Action
Taken should use the word
promoted (abbreviated to Prom.)
or retained (abbreviated to Ret.)

Writing of name in the diploma
should follow the First-Middle
Initial-Surname order.
Date of diplomas issued to
graduates should bear the
actual date of graduation.


All entries particularly the
students name should be
checked and verified correct
by the School Checking
Committee prior to signing
of School Heads and
Schools Division
Superintendent.





For Grade 7, the final grade
for each learning area shall be
reported as the average of the
four quarterly ratings in terms
of the level of proficiency.

Filipino
English
Mathematics
Science
Araling Panlipunan (AP)
Technology and Livelihood Education (TLE)
MAPEH
Music
Arts
Physical Education
Health
Edukasyon sa Pagpapakatao
Level of Proficiency Equivalent
Numerical Value
Beginning (B) 74% and below
Developing (D) 75-79%
Approaching Proficiency (AP) 80-84%
Proficient (P) 85-89%
Advanced (A) 90%

The general average shall
be expressed in terms of
levels of proficiency with
the numerical equivalent in
parenthesis.
Promotion and retention of
students shall be by
subject.

Honor students shall be drawn
from among those who performed
at the Advanced Level. (Enclosure
No. 1 to DepEd Order No. 31, s.
2012).
Guidelines on the Selection of Honor
Pupils/Students of the K to 12 Basic Education
Curriculum
drawn from the Top 10
performed at the Advanced
Level
must not have a final grade
(final rating) lower than 85
(Proficient Level)
no grade at Developing Level
(75-79) in any quarter
(grading period)




enrolled not later than the 2
nd

week of current SY (if
transferees)
must be of good moral
character



Achievements of pupils/students
in specific academic disciplines
and in special curricular areas
shall be given recognition.
Rank the students using the 7-3
point scheme (7 points for
academic performance and 3
points for co-curricular activities
General average shall be
computed to three decimal places

Any member of the Selection
Committee must not be related
within the second degree of
affinity or consanguinity
st Degree
nd
Degree

Children Grandchildren
Stepchildren Brothers & Sisters


It shall be filed by the candidate with his/her
parent or guardian to the SH within 5 working
days from the final announcement and shall
be settled by the School Selection Committee
within 5 working days.
The SH shall be the chairman of
the School Selection Committee
composed of at least three (3)
members from the teaching staff.

Provide a
table
showing
the
equivalent
numerical
ratings of
the
proficiency
levels
found in
the sample
report card




Learning Areas
1 2 3 4 FR
Mother Tongue 86 90 91 93 90.00
Filipino 90 88 90 92 90.00
English 86 90 90.00
Mathematics 85 87 90 92 88.50
Araling Panlipunan 87 90 91 94 90.50
Edukasyon sa
Pagpapakatao
88 90 90 92 90.00
MAPEH 90 90 91 92 90.75
Music 86 87 89 91 88.25
Art 90 91 90 93 91.00
Physical Education 91 91 92 92 91.50
Health 92 92 92 93 92.25
General Average 89.679
To compute for the general
average, add the numerical
final ratings in all subjects,
and then divide by seven (7)
for Grade 1 and divide by
eight (8) for Grade 7.

Academic Excellence (7) points
1. Compute the final grade (FR) of each
learning area.
2. Get the gen. average up to three decimal
places
3. Rank the candidates according to their
average.
4. Multiply the rank by 7


Name of
Candidates
(alphabetically
arranged
surname first)
Average Rank Weighted Rank
A 91.345 3 21
B 90.390 6 42
C 90.192 7 49
D 91.258 4 28
E 90.050 8 56
F 91.644 2 14
G 93.781 1 7
H 90.018 9 63
I 90.856 5 35
J 90.001 10 70
Co-curricular Performance

1. Get the corresponding points of their
co-curricular achievement in the five
areas/activities:
A. Contests and Competitions
B. Student Leadership
C. Campus Journalism
D. Officership and Membership
E. Participation and Attendance


1. Get the total points of each candidate
by adding all points.
2. Rank the candidate from the highest to
the lowest.
3. Multiply the rank by 3.

















Name of
Candidates
CC SL CJ OM PA Total Rank Weight Rank
A
B
C
D
E
F
G
H
I
J
Final Ranking
1. Add the weighted ranks.
2. Rank the sums from the lowest to the
highest.

Name of
Candidates
Academic
Excellence
Co-Curricular
Performance
Total Rank
A 21 6 27 3
B 42 12 54 6
C 49 21 70 7
D 28 15 43 4
E 56 24 80 8
F 14 9 23 2
G 7 3 10 1
H 63 27 90 9
I 35 18 53 5
J 70 30 100 9
Get the average of the numerical
values of the four quarters.
First Grading 88
Second Grading 90
Third Grading 91
Fourth Grading 92
361/4 = 90.25
0r 90

Numerical FR (90) shall
not be entered in the
Report Card but its
descriptive equivalent,
which is A.

Add all the numerical ratings
for the Descriptive Equivalents
for Final Ratings in the
Progress Report Card. Divide
the sum by the number of
learning areas in the grade
level

Mother Tongue 91
Filipino 86
English 88
Mathematics 87
Araling Panlipunan 89
MAPEH 90
Edukasyon sa Pagpapakatao 92
623/7 = 89
The Gen. Average which is 89 shall be entered in
the RC beside its descriptive equivalent which is
proficient , as in P (89)
Rounding numbers to the
nearest whole number is
applied when computing for
the rating of each learning
area for a quarter, final rating
of each learning area and
general average.
If the pupils get the Beginning (B)
Level of Proficiency as the general
average, they shall be advised to take
make up or summer classes in the
learning areas where they need help to
be able to cope up with the
competencies in the next grade level.
The general average shall be expressed in terms of levels of
proficiency with the numerical equivalent in parenthesis.

Promotion and retention of students shall be by subject.

If the pupils get the Beginning (B) Level of Proficiency as the
general average, they shall be advised to take make up or
summer classes in the learning areas where they need help to
be able to cope up with the competencies in the next grade
level.

The Gen. Average (numerical equivalent) shall be entered in
18-E beside its descriptive equivalent.

Action Taken should use the word promoted (abbreviated to
Prom.) or retained (abbreviated to Ret.)

References: DepEd Order No. 73, s. 2012
DepEd Order No. 74, s. 2012
DepEd Order No. 33, s. 2004 (Implementing Guidelines on
the Performance-Based Grading System for SY 2004-2005)
DepEd Order No. 39, s. 2004 (Corrigendum to DepEd Order
No. 33, s. 2004)