Project Proposal

A. General Information
Provide basic information about the project including: Project Title The proper name used to identify this project;
Project Working Title - The working name or acronym that will be used for the project; Proponent ecretariat - The
ecretariat to whom the proponent agency is assigned or the ecretariat that is sponsoring an enterprise project;
Proponent !gency The agency that will be responsible for the management of the project; Prepared by The
person"s# preparing this document; $ate Prepared - The date this document is initially prepared%
Project Title: Administration Information
System
Project Working
Title:
AIS
Proponent
Secretariat:
Education Proponent
Agency:
Virginia
Community
College System
Prepared by: Jo Jo Martin, Director Project
Management and Administrative
Services, ITS
Date Prepared: May, !!"
!nswer the following &uestions by marking 'es or (o and provide a brief response as appropriate%
Yes No
Is this an updated Project Proposal Document? If yes, what is the reason for this update?

X
Is this a follow-on to a previous project? If yes, what is the project name and date of completion?
Name of previous project: Date completed:
X
Will the project deliverale!s" replace a current asset or #roup of assets? If yes, what is ein#
replaced? $%&
X
Is the Project Initiation Phase effort funded? If yes, what is the amount of fundin#? '()),*+* X
Is the Project Plannin# Phase effort funded? If yes, what is the amount of fundin#? ',,)(-,,.+
X
Points of Contact
)ist the principal individuals who may be contacted for information regarding the project/
Position Title/Name/Organization Phone !mail
Project Sponsor
#aren Petersen,
Administrative Service,
E$ecutive Vice C%ancellor
&'!() '*+,(+*! -.etersen/vccs0edu
Program
Manager
Jo Jo Martin, Director of
Project Management
Services
VCCS 1 Systems 2ffice
&'!() '*+,("'! jmartin/vccs0edu
Project Manager
3o4 S5a4, Project Manager
3earingPoint
&66") (*",7+ ro4ert0s5a4/4earing.oint0c
om
(

Proponent
Cabinet
Secretariat
Dietra Trent,
De.uty Secretary of
Education, Virginia &'!() 7'",**8*
dietra0trent/governor0vi
rginia0gov
Proponent
Agency Head
9lenn Du4ois, C%ancellor
Virginia Community College
System
&'!() '*+,(+!6 gdu4ios/vccs0edu
Customer (User)
Representative(s)
Dave Mair, :iscal Services
Controller
&'!() '*+,(++ dmair/vccs0edu
Other
;eil Mat-in, Vice C%ancellor
of Information Tec%nology
Services
&'!() '*+,(++! nmat-in/vccs0edu
B. Project Purpose
*+plain the business reason"s# for doing this project% ,f the Project !nalysis Worksheet was completed- the Project
Purpose "ection .# from the worksheet provides information to support completion of this section%
1. Business Problem
The .usiness Problem is a &uestion- issue- or situation- pertaining to the business- which needs to be answered or
resolved% tate in specific terms the problem or issue this project will resolve% /ften- the .usiness Problem is
reflected as a critical business issue or initiative in the !gency0s trategic Plan or ,T trategic Plan%
T%e current financial management system utili<ed 4y t%e Virginia Community College System
&VCCS) em.loys o4solete tec%nology 5%ic% limits t%e e$.ansion of functionality necessary to
remain com.etitive in t%e %ig%er education mar-et and to meet VCCS educational and .u4lic
service missions0 VCCS uses a fi$ed asset inventory system 5%ic% is not integrated 5it% t%e
financial management system0 T%e fi$ed asset system re=uires e$tensive manual .rocessing,
reconciliation activities, and additional re.orting0 To address t%ese .ro4lems, VCCS .lans to
im.lement commercial soft5are for financial management0 T%e .ro.osed system 5ill .rovide
self,service access and 4usiness .rocess su..ort to students, faculty, and staff and im.rove
5or-flo5 for major financial functions .erformed t%roug%out t%e VCCS colleges and Central
2ffice0 En%anced intero.era4ility 5it% ot%er VCCS internal and e$ternal a..lication systems 5ill
.rovide additional 4enefits from information s%aring, elimination of redundant data entry, and
4usiness .rocess im.rovement0
T%e ca.a4ilities of t%e Peo.leSoft financial module 5ill su..ort reengineering efforts and
4usiness .rocess im.rovements0 T%e reduction in manual reconciliations and .rocessing 5ill
result in a significant cost savings for t%e 6 colleges re.resented in t%is .roject0
2. Project Business Objectives
$efine the specific .usiness /bjectives of the project that correlate to the strategic initiatives or issues identified in
the 1ommonwealth or !gency trategic Plan% *very .usiness /bjective must relate to at least one strategic initiative
or issue and every initiative or issue cited must relate to at least one Project .usiness /bjective%
-

T%e follo5ing list re.resents t%e team>s goals and o4jectives in im.lementing Peo.leSoft :inance
Module at VCCS?
@ :acilitate communication
@ Esta4lis% and im.rove analytics
@ Increase t%e efficiency of 4usiness o.erations
@ Promote data,driven decision,ma-ing
@ Targeted automationAintegration
@ Im.rove C%ange Management ca.a4ilities of t%e organi<ation
@ :acilitate access to 4usiness data and re.orting
@ En%ance access to t%e 4usiness systems
3. Core Business Activity Impacte
1ore .usiness !ctivities are agency defined cross-functional processes that produce the agency2s primary products
and services- or support the production of the products or services% )ist the 1ore .usiness !ctivities impacted by the
project and identify the impact%
A!ency Core Business Activity Impact on Core Business Activity
Core Business
Activity Title
Core Business
Activity Sub-
Function Title
Big%er Education Big% Education
Academic Su..ort
:oster and facilitate im.roved
communication, information gat%ering,
decision ma-ing and routine 4usiness
.rocesses 4y leveraging modern
tec%nology0
Big%er Education Big%er Education
Student Services
:oster and facilitate im.roved
communication, information gat%ering,
decision ma-ing and routine 4usiness
.rocesses 4y leveraging modern
tec%nology0
Big%er Education Big%er Education
Institutional Su..ort
:oster and facilitate im.roved
communication, information gat%ering,
decision ma-ing and routine 4usiness
.rocesses 4y leveraging modern
tec%nology0
Big%er Education Big%er Education
Student :inancial
Assistance
:oster and facilitate im.roved
communication, information gat%ering,
decision ma-ing and routine 4usiness
.rocesses 4y leveraging modern
tec%nology0
Big%er Education 2.eration and
Maintenance
Assistance
:oster and facilitate im.roved
communication, information gat%ering,
decision ma-ing and routine 4usiness
.rocesses 4y leveraging modern
tec%nology0
.

". Constraints
1onstraints are items that by their nature restrict choice% ,dentify 1onstraints that will influence the selection of a solution to
resolve the .usiness Problem% 1onstraints can include but are not limited to: time- funding- personnel- facilities- and management
limitations%
Time
T%e o.timal time to im.lement a ne5 financial system is tied to t%e VCCS fiscal year,
4ut is also im.acted 4y t%e college>s academic calendar0 T%erefore, careful
consideration of sco.e 4y .%ase is crucial to t%e success of t%e .roject0
Funding
T%e funding re=uired for t%e AIS .roject re.resents a large investment in tec%nology
5%ic% 5ill re=uire a significant funding commitment from t%e Common5ealt% andAor
t%e VCCS0 In antici.ation of t%e need to re.lace :CS, t%e VCCS %as committed
funding for t%e .roject and on,going maintenance0 Any c%anges or modifications
outside t%e sco.e 5ill 4e constrained 4y availa4le funds0
Personnel
T%e internal staff availa4le for su4stantial .roject time commitment is limited0 T%is
.roject 5ill re=uire a su4stantial commitment of staff time in 4ot% functional and
tec%nical areasD t%e VCCS decision to rely on vendor develo.ed and su..orted
administrative systems and im.lementation services is intended to minimi<e t%e staff
re=uired for im.lementation and o.eration0
Interfaces
T%e Administrative Information System 5ill interface to five ot%er automated systems0
T%e internal interface 4et5een t%e Student System and AIS 5ill %ave a major im.act
on a4ility of t%e VCCS to im.rove services to students0 E$ternal interfaces must 4e
develo.ed to legacy state systems re=uiring s.ecific data formatting and coding
configurations0
C. Project Description
$escribe the project approach- the specific solution- customer"s# served- and e+pected benefits% The approach is the
overall strategy for solving the .usiness Problem% The solution should identify in specific terms how the project is
accomplished and include information about the general timing and cost of major procurements or purchases% ,f the
Project !nalysis Worksheet was completed- the Preliminary Project $escription "ection 1# and the 3ecommendation
"ection 4# on the worksheet provide information to support development of the Project $escription%
0

T%e VCCS strategy is to re.lace mainframe,4ased financial, asset management and
limited .rocurement functionality 5it% Peo.leSoft :inancials &Version '0+)0 In addition
to t%e re.lacement of legacy soft5are, t%e im.lementation of an Administrative
Information System &AIS) for finance 5ill include re,engineering of 4usiness .rocesses
&4ot% automated and manual) and develo.ment and im.lementation of interfaces to
VCCS and Common5ealt% of Virginia systems 5it% t%e o4jective of im.roving service
delivery to customersEt%e VCCS students, faculty and staff0
Detailed sco.e 4y module and functionality is included in AIS Project C%arter0
D. Strategic Justification
,dentify how the project is consistent with the 1ommonwealth and !gency trategic or ,T trategic Plan% ,f the
project is not consistent- e+plain why the project is being proposed%
Ans#er t$e follo#in! %uestions in t$e space provie. Attac$ etaile e&planations an analysis as appenices.
5% .riefly- describe how this project supports or is consistent with the 1ommonwealth of 6irginia trategic Plan for
Technology% ,f it does not support the 1ommonwealth of 6irginia trategic Plan for Technology- e+plain why this
project proposal is being submitted%
Commonwealth Goal Alicable !b"ectives Pro"ect !b"ective
Goal #$
Facilitate IT collaboration
and artnershis
!b"ective $%&
S%are data easily across
4oundaries of government
!b"ective $%$
Create a -no5ledge
s%aring culture
!b"ective $%'
Promote IT solutions t%at
su..ort common 4usiness
.rocesses
En%anced intero.era4ility 5it% ot%er
VCCS internal and e$ternal
a..lication systems 5ill .rovide
additional 4enefits from information
s%aring, elimination of redundant
data entry, and 4usiness .rocess
im.rovement0
Goal #'
(nsure a trusted and
reliable technical
environment
!b"ective '%&
Ensure consistent, anytime,
any5%ere service levels
!b"ective '%$
Protect t%e assets,
credentials and .rivacy of
Common5ealt% of Virginia
systems and t%eir users
Im.rove 4udgeting, e$ecutive
decision ma-ing, and re.orting
ca.a4ilities of t%e VCCS t%roug%
en%anced access and analysis of
financial information0
Goal #)
Create a reutation of
erformance for
technology
!b"ective )%&
Provide tec%nology in an
accounta4le, res.onsive,
o.en and results oriented
manner
!b"ective )%$
Im.lement system solution t%at 5ill
utili<e commercially availa4le
enter.rise resource .lanning &ECP)
soft5are and allo5 for full integration
of all administrative and student
functions 5it%in t%e VCCS and 5it%
+

Ensure continuous
im.rovement for tec%nology
!b"ective )%'
:acilitate consistent ca.ital
funding for tec%nology
e$ternal Common5ealt% systems
&e0g0, eVA, CACS, CIPPS, PMIS,
3ES, etc0)0
Goal #*
Increase wor+force
roductivity through the
use of technology
!b"ective *%'
Increase 5or-force
-no5ledge and s-ills in t%e
use of tec%nology
Im.lement soft5are to effectively
.rocess mission critical administrative
functions 5it%in t%e VCCS System
2ffice and t%e 6 colleges of t%e
VCCS
3. *+plain where and how this project is identified in the !gency ,T trategic Plan most recently approved by the 1hief ,nformation
/fficer% ,f it is not identified in the plan- e+plain why this project proposal is being submitted%
T%e .ro.osed system is identified in t%e VCCS IT Strategic Plan as t%e Administrative
Information System and 5as Cecommended for :unding of t%e Detailed 3usiness Case in t%e
ITI3 Cecommended Tec%nology investment Projects &CTIP) !!8 Ce.ort 1 Survey Cesults0
% .riefly- describe how the planned solution complies with 1ommonwealth *nterprise !rchitecture tandards% ,f it does not comply
with the 1ommonwealth *nterprise !rchitecture tandards- e+plain why this Project Proposal $ocument is being submitted- and identify
which 1ommonwealth *nterprise !rchitecture tandard"s# are not being met%
Ce=uirements for t%e AIS system %ave 4een a..roved 4y t%e VITA Enter.rise Arc%itecture
&EA) staff as com.laint 5it% t%e Common5ealt% EA standards0 T%e EA staff 5ill continue to
monitor com.liance of t%e system to Common5ealt% EA standards0
E. Estimated Project Development Schedule !ajor !ilestones"
,dentify major Project 7ilestones for planning- e+ecution- and closeout%
,o% Phase - Activity .ate
Phase I / General 0edger1 Accounts Payable
&
Plan F Design 8A*A!!" , +A+A!!"
$
3uild F Gnit Test *!AA!!" 1 6A6!A!!7
'
System F Integration Test (AA!!7 1 8A**A!!7
)
Gser Acce.tance Testing F Training 8A*(A!!7 1 "A*8A!!7
* Post Im.lementation Su..ort
7AA!!7 1 'A6*A!!7
2 Close Project P%ase +A6A!!7
Phase II / Asset 3anagement - Time and (4ense
&
Plan F Design 'A*A!!7 , +A*(A!!7
$
3uild F Gnit Test +A*7A!!7 1 *!A"A!!7
1

'
System F Integration Test *!A+A!!7 1 **A*"A!!7
)
Gser Acce.tance Testing F Training **A*+A!!7 1 *A*A!!7
* Post Im.lementation Su..ort
*A6A!!7 1 A*A!!'
2 Close Project P%ase A(A!!'
#. #inancial Estimate
Provide an economic justification for the project based upon the 1ost .enefit !nalysis and the e+pected return on
investment% ,dentify the estimated funding resources re&uired to complete the project and then identify the funding
re&uirements to operate or maintain the product"s# or service"s# developed from the project%
1. Cost Benefit Analysis 'ummary
!nswer the following &uestions in the space provided% !ttach detailed e+planations and analysis as appendices%
a% ummari8e the results of the 1ost .enefit !nalysis% *+plain why the e+pected monetary and non-monetary benefits validate the
e+penditure of resources for this project% !ttach the 1ost .enefit !nalysis as !ppendi+ !% $escribe saving achieved and separate
savings from cost avoidance%
T%e VCCS currently em.loys t%e SCT 3anner .roduct :CS for financial management and t%e
2racleAPeo.leSoft Student Administration system for student administration management0 T%ere
is no enter.rise solution im.lemented across t%e VCCS and colleges for %uman resource
management0 Bo5ever, t%e VCCS o5ns licenses to t%e 2racleAPeo.leSoft financials and %uman
resource management modules0 A goal of t%e VCCS is to attain seamless integration of
administrative management information and 5ill ultimately im.lement integrated solutions for all
administrative functions0 T%erefore for t%e .ur.ose of .roduct selection, t%e VCCS evaluated t%e
cost and 4enefits of im.lementing com.ara4le suites of t%e 2racleAPeo.leSoft and SCT 3anner
.roducts0 T%is com.arison is reflected in t%e Solutions H* and H .resented in t%e detailed Cost
3enefit Analysis0
:or t%e .ur.ose of determining a .roject return on investment after selection of t%e
2racleAPeo.leSoft suite of .roducts, t%e sco.e of t%e .roject 5as limited to an im.lementation of
selected 2racleAPeo.leSoft financials modules0 T%is evaluation is .resented in Solution H(, and
reflects t%e cost and 4enefits 5%ic% 5ill 4e transferred to t%e .roject .ro.osal0
T%e Ie4 services and electronic 5or-flo5 ca.a4ilities of 2racle Peo.leSoft 5ill su..ort re,
engineering efforts and 4usiness .rocess im.rovements0 T%e reduction in .a.er5or- and
manual .rocessing 5ill result in cost savings for 4ac- office functions &fe5er staff needed to
su..ort o.erations)0 Im.rovements are e$.ected in a num4er of -ey 4usiness functions0
Tangible Benefits /
:ive critical 4usiness .rocessesJ 5ere researc%ed and 4enc%mar-ed during t%e re=uirements
definition and are listed 4elo50
Finance1 Accounts Payable1 !nline 5uery-6eorting
*0 Iee-ly manually -eying data into E$cel S.reads%eets from t%e :CS system
General 0edger Interface
$0 Daily transferring t%e data from t%e ATV re.ort &SIS to accounting system)
2

60 Daily reconciling t%e ATV transactions from t%e SISA:CS 9K interface
Asset 3anagement
(0 Account .aya4le to fi$ed asset coordination
Travel and (4enses
80 Com.leting, co.ying and getting signatures on your travel and e$.ense vouc%ers
In addition to t%ese, ' ot%er 4usiness .rocesses 5ill 4e re,engineered to im.rove administrative
efficiency and effectiveness0


ummari8e the results of the 3eturn on ,nvestment !nalysis% Provide 3/, for 9 years and 5: years% ,f the project does not have a
positive e+pected return on investment- e+plain why this project proposal should be approved% !ttach the detailed 3eturn on
,nvestment !nalysis as !ppendi+ .
Calculations derived using $I%A on&line CBA tool.
Project 3ost 4 ',,)(-,,.+ NP5 4 '2,,(,,1))
6enefits73ost 8voidance 4 '),)*1,)+* NP5 4 ',,,,+,+--
!8nnual discount rate of 09 assumed"

%eturn on Investment 4 (./19
Pay 6ac: period 4 ;reater than 0 years

Product Se!ection Process supporting the economic "easibi!ity ana!ysis#
:or .roduct selection, t%e AIS Steering Committee &Agency Internal 2versig%t Committee)
develo.ed an evaluation frame5or- to guide t%eir recommendation to AC2P and t%e C%ancellor0
T%ere are eig%t areas included in t%e evaluation frame5or-0
*) Fit-Ga 1 T%e College used DecisionDirector to gat%er re=uirements from t%e Colleges
and System 2ffice0 T%e t5o .otential vendors 5ere given access to t%e re=uirements and
.rovided information a4out 5%et%er t%eir .roducts meet t%e re=uirement and %o50
) .emonstrations 1 T%e soft5are vendors 5ere .rovided 4usiness .rocess scri.ts and
as-ed to demonstrate %o5 t%eir .roduct .erformed t%e .rocesses outlined in t%e scri.t0
College and System 2ffice .artici.ants 5%o attended t%e demonstrations 5ere t%en as-ed
to return to DecisionDirector to evaluate eac% vendor>s .erformance against t%e scri.t0
6) 7endor 6is+ Assessment 1 3ased on information .rovided 4y t%e vendor, vendor
references and .u4lis%ed sources, information 5as gat%ered a4out t%e vendor, t%eir
.roduct strategy and su..ort model, and availa4ility and =uality of u.grade and
im.lementation consulting su..ort0 As 5ell, references 5ere contacted to descri4e t%eir
e$.erience 5it% eac% of t%e .roducts0
() Technical Assessment 1 T%e vendors 5ere sent a list of =uestions addressing t%e
tec%nology and infrastructure im.lications for eac% vendor>s .roduct0 T%ese =uestions
addressed t%e develo.ment toolset, use of t%ird .arty vendor .roducts, .latform
com.ati4ility, scala4ility and security Vendors .rovided 5ritten res.onses t%at 5ere
,

analy<ed 4y t%e College IT staff0
8) Cost Analysis 1 Information on costs to o5n, im.lement and o.erate t%e .roducts 5as
.rovided 4y t%e vendors0 T%ese costs 5ere evaluated over a five,year .eriod and used to
.re.are a com.arative Total Cost of 25ners%i. Analysis &TC2)0 Vendors 5ere com.ared
against eac% ot%er rat%er t%an a 4udget or ot%er inde.endent value0
") Suorting Technologies and Tools 1 Add,on tec%nology features and functions,
including re.orting ca.a4ilities, .ortal tec%nologies and integration tools 5ere analy<ed
4ased on res.onses to re=uirements, demonstrations and tec%nical =uestions0
7) Imlications for SIS 1 T%e College %as recently im.lemented t%e Peo.leSoft student
administration system0 T%is analysis evaluated t%e im.acts of t%e vendor .roducts on t%e
student system and integration 5it% t%e AIS0
') Technical Staffing and S+ills Analysis 1 T%e College tec%nical staff is currently
.roficient in certain tec%nologies0 T%is evaluation 5as designed to determine t%e im.act
on tec%nical staffing levels and s-ill sets 5it% res.ect to eac% vendor>s .roduct0
.emonstration Process
College o4tained sam.le scri.ts
AIS Project Team develo.ed scri.ts for demonstrations
Scri.ts and demonstration agenda .rovided to vendors late Decem4er !!8
Cevie5ed scri.t .oints and agenda 5it% eac% vendor in early January !!8
Luestions during demonstrations &vendors %ad c%oice to ans5er during demo or
follo5 u. in 5riting)
2racle com.leted all =uestions during demonstrations
Sun9ard com.leted all BCAPayroll =uestions and .rovided 5ritten res.onses to
some finance =uestions
Demonstration .artici.ants .rovided evaluations using DecisionDirector
J Evaluation Pac-ages 5it% com.lete details availa4le on re=uest0
2. (stimate of (&ecution (&penitures an )unin!
Provide an *stimate of the *+penditures and ;unding re&uired for e+ecution and close out of the project%
Estimated E'penditures !'***"
)Y 2**+ )Y 2**, )Y 2**- )Y 2**. /otal Comments
,nternal taff
)abor .,,+*) 0*2,**. ()(,)1+ 1.2,022
,nternal taff
"(ew <ire# +-2,,+* .*2,)(. ,.+,21.
ervices (+-,0-) .,21+,.1+ -,(.+,(21 1,*+-,)2(
oftware Tools 2+,*** 2+,***
<ardware -+*,*** -+*,*** -+*,*** 2+*,***
)

/racle ervices (,,*** -+,*** -*,*** 1.,***
Travel and 7isc% +,*** (*,*** ,,*** -.,***
oftware
7aintenance
"Portal# (1,+** ),1-+ -1,(-+
oftware
7aintenance (+1,*** )(,*** -02,***
Training
3ost included in
&ervices
P7 upport =
,6=6 (,,*** ((2,*** 12,+** -*-,+**
1ontingency
"3isk#
'2.*,..2 has een
included in
3onsultin#
&ervices and
<racle &ervices
for contin#ency
ased on identified
ris:s/
Total ++1,)., +,-20,2() .,*,(,(2)
,,)(-,,.+
=his estimate is accurate to: +*9 > ? 1*9 > ? 2*9 > ? ,*9 > ? )*9 > X ?
@Aplanation:
(*

Anticipated proposed" #unding Source !'***"
)Y 2**+ )Y 2**, )Y 2**- )Y 2**. /otal Comments
4eneral ;und
++1,)., +,-20,2() .,*,(,(2)
(on-4eneral
;und
;ederal
/ther
Total
++1,)., +,-20,2() .,*,(,(2) ,,)(-,,.+
=his estimate is accurate to: +*9 > ? 1*9 > ? 2*9 > ? ,*9 > ? )*9 > X ?
@Aplanation:
3. (stimate of Operations (&penitures an )unin!
Provide an *stimate of the *+penditures and ;unding for /perations and 7aintenance of the asset"s# delivered upon
project completion%
Estimated E'penditures !'***"
)Y 2**0 )Y 2**- )Y 2**. )Y 2*1* /otal Comments
,nternal taff )abor (1),)+* ..),)** ..),)** ,0),2+*
oftware 7aintenance
"(ew Product# 1,,2+ (1,+** (1,+** .),,2+
oftware
7aintenance"*+isting
Product# +0,),0 (.(,)1. (.(,)1. .(,,)(*
7aterials and
upplies
;acilities
Telecommunications
Training
1ontingency "3isk#
Total
()*+,-. /,,+)0) /,,.)0) *+(-,+1)1
=his estimate is accurate to: +*9 > ? 1*9 > ? 2*9 > ? ,*9 > ? )*9 > A ?
@Aplanation:
Anticipated proposed" #unding Source !'***"
)Y 2**0 )Y 2**- )Y 2**. )Y 2*1* /otal Comments
4eneral ;und
-.(,,*) 0,,,.1. 0,,,.1. (,-*,,+.+
(on-4eneral ;und
((

;ederal
/ther
Total
-.(,,*) 0,,,.1. 0,,,.1. (,-*,,+.+
=his estimate is accurate to: +*9 > ? 1*9 > ? 2*9 > ? ,*9 > ? )*9 > A ?
@Aplanation:
G. Project 2is3
!fter completing a Preliminary 3isk !nalysis Worksheet for this project- determine the level of risk for the project and
the risk score% /n the chart below- circle the resulting risk level and record the risk score for each risk item% !ttach
the Preliminary 3isk !nalysis Worksheet as !ppendi+ 1%
1is2 Item 1is2 3evel 1is2 'core
Bu!et 1is2
What level of risk does the proposed budget
represent to the project>
Bi#h !(,C-+"
Dedium !)-(2"
Eow !(-,"
None !*"
)
(&ternal 4epenencies 1is2
<ow dependent is the project on other
projects or work efforts>
Bi#h !((C(+"
Dedium !1-(*"
Eow !(-+"
None !*"
)
5ana!ement 1is2
What level of risk does the organi8ation0s
project management capability represent>
Bi#h !((C(+"
Dedium !1-(*"
Eow !(-+"
None !*"
2
5ission Critical 1is2
<ow critical is the project success to the
success of the organi8ation>
Bi#h !((C(+"
Dedium !1-(*"
Eow !(-+"
None !*"
-
)ailure 1is2
What is the risk of failure>
Bi#h !((C(+"
Dedium !1-(*"
Eow !(-+"
None !*"
+
Comple&ity 1is2
Bi#h !((C(+"
+
(-

<ow comple+ is project>
Dedium !1-(*"
Eow !(-+"
None !*"
Preliminary 1is2 Assessment
What is the overall risk of the project>
Bi#h !2.C(**"
Dedium !.1-2-"
Eow !(-.+"
None !*"
/otal 1is2 'core6
)4
5. Approvals
/btain the Project ponsor0s and !gency <ead0s signatures indicating approval to submit this Project Proposal for
investment consideration% ,f the !gency <ead0s signature is the only signature provided- the !gency <ead is assumed
to also be the Project ponsor%

Position7/itle 'i!nature 4ate
Project ponsor
!gency <ead
(.