Table of Contents Objective ......................................................................................................................................................................... 3 Introduction .................................................................................................................................................................... 4 List of Different Users in eLeave ...................................................................................................................................... 5 Applicant ..................................................................................................................................................................... 6 Apply ........................................................................................................................................................................ 8 Drafts ..................................................................................................................................................................... 12 Leave History .......................................................................................................................................................... 14 Leave Status ........................................................................................................................................................... 15 Reporting ................................................................................................................................................................... 18 Apply ...................................................................................................................................................................... 19 Drafts ..................................................................................................................................................................... 20 Leave Status ........................................................................................................................................................... 23 Reports................................................................................................................................................................... 26 Controlling ................................................................................................................................................................. 32 Apply ...................................................................................................................................................................... 33 Leave Status ........................................................................................................................................................... 36 Reports................................................................................................................................................................... 39 Administrator ............................................................................................................................................................ 46 Administration........................................................................................................................................................ 47 Apply ...................................................................................................................................................................... 66 Drafts ..................................................................................................................................................................... 71 Leave Status ........................................................................................................................................................... 73 Notification Reports ............................................................................................................................................... 74 Sanction Leave ....................................................................................................................................................... 82
eLeave User Manual
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Objective
Employee applying for leave is a very routine activity in any organization. A leave system is required that allows employees to apply for leave online at a convenient time and location. The approving authority also needs the same convenience. Further, higher authority may sometimes require knowing as how many of their staff is on leave at during certain period. Administration staff also has many activities like addition of Earned leaves every six months, preparation of Leave notification etc. All these activities are taken care by the eLeave System.
eLeave User Manual
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Introduction
eLeave is a web-based Leave Management System that automates the leave application and approval process. eLeave core modules are Submission of Leave application, Leave cancellation/ extension, Submission of joining report, Admin Module, query and Reporting.
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List of Different Users in eLeave
eLeave module comprises of different users which are altogether responsible for applying leave application to approval process. Different users in eLeave are: 1. Applicant 2. Reporting 3. Controlling 4. Administrator Lets have an overview of the different users of eLeave one by one.
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Applicant
Login: 1. Enter the LDAP Username and LDAP Password, as shown in Fig. eLeave User 1.1:
Fig. eLeaveUser 1.1 2. Click the Submit ( ) button (Fig. eLeave User 1.1). As a result, the applicant logs into eLeave application. As shown in Fig. eLeave User 1.2:
Fig. eLeave User 1.2 eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 7 Applicant account comprises of four different sections: Apply Drafts Leave History Leave Status Lets have a quick overview of the different sections of eLeave one by one.
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Ver.3.0 Copyright NIC, 2012 Page 8 Apply
It refers to a process where the applicant applies for leave. It has following options:
Leave Type Type From To Prefix Days Suffix Days Total Days CC Mail to Reason For Leave Delegate Station Leave Address During Leave Avail LTC Send Request Save Draft Cancel Lets have a quick overview of the different sections one by one.
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Leave Type: This option refers whether the applicant is applying for single type of leave or combination of leaves.
Type: This option refers to different type of leaves such as Casual Leave (CL), Restricted Holiday (RH), Hospital Leave, Maternity Leave and so on. The applicant can also Browse and Upload Supporting Documents (by clicking on ) in regards to the Leave applied for if required.
Note: In case of CL(Casual Leave) the flow of a user would be vary from reporting to Admin directly (No controlling permission is required). And this flow is flexible, can be modified to same as other leave flow works.
From: This option refers to the date from which applicant is applying for leave.
To: This option refers to the date till which applicant is applying for leave.
Prefix Days: This option will show the weekly off date(s) which appears just before in the leave applied period. (Note: In case of CL(Casual Leave) only.)
Suffix Days: This option will show the weekly off date(s) which appears just after in the leave applied period. (Note: In case of CL(Casual Leave) only.)
Total Days: This option reflects the total number of days as applied by the applicant.
CC Mail To: This option facilitates the applicant to mark an email to some other person (if required) concerning the leave applied.
Reason For Leave: This option refers to the reason for which the applicant is applying for leave.
Delegate: This option facilitates the applicant to hand over his/her duties to some other responsible person on the same level of Designation.
Station Leave: This option refers to, if applicant is applying for leave within station or out of station.
Address During Leave : This option refers to the address of Destination for which the applicant is applying for leave eLeave User Manual
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Avail LTC: If the applicant is going on LTC. Then this radio button should be marked and provided with the year of LTC.
Send Request: This option facilitates the applicant to send request to his/her Reporting Officer in regards to the Leave applying for.
Save Draft: This option facilitates the applicant to save the applied Leave as Draft before sending it to his/her Reporting Officer.
Cancel: This option facilitates the applicant to abandon the process of applying leave.
To apply for Leave, applicant has to perform following steps:
1. Click on Apply ( ) Link as shown in Fig. eLeave User 1.3:
As a result, the following page appears, as shown in Fig. eLeave User 1.3:
Fig. eLeave User 1.3 eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 11 2. Enter the essential metadata fields (Fig. eLeave User 1.3).
3. Click the Send Request ( ) button (Fig. eLeave User 1.3) to Apply for leave. Applicant can click the Save Draft ( ) button to save the leave as a draft. Applicant can click Cancel ( ) button incase if the Applicant wants to apply for the leave at a later stage.
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 12 Drafts It facilitates the applicant to edit/apply for the Leave which has already been created and saved as a Draft.
To apply the leave which is saved in Drafts, the applicant has to perform the following steps:
1. Click the Drafts ( ) link, as shown in Fig. eLeave User 1.4.As a result, the following screen appears as shown in Fig. eLeave User 1.4:
Fig. eLeave User 1.4
2. Click the Request Id( ) link, as highlighted in Fig. eLeave User 1.5:
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Fig. eLeave User 1.5
As a result, the following screen appears as shown in Fig. eLeave User 1.6:
Fig. eLeave User 1.6 3. Click the Send Request ( ) button to apply for leave (Fig. eLeave User 1.6). Applicant can also modify the metadata fields if required. Applicant can click the Save Draft ( ) button to save the leave as a draft. Applicant can click Cancel ( ) button incase if the Applicant wants to apply for the leave at a later stage.
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 14 Leave History It refers to a process where the applicant can check his Leave history throughout the period. If applicant wants to see the Leave History then applicant needs to follow the following steps: 1. Click the ( ) link, as shown in Fig. eLeave User 1.7:
Fig. eLeave User 1.7 2. Click the Request Id( ) link, as highlighted in Fig. eLeave User 1.8:
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Fig. eLeave User 1.8 Leave Status
It refers to a process where the applicant can check the Status of Leave applied for. It has following options:
a. ALL b. Pending c. Approved d. Cancelled Lets learn about these options one by one.
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 16 ALL: This option facilitates the applicant to check the status of leave all together whether it is Pending, Approved or Cancelled along with the details of Date Submitted, Extend/Cancel and joini ng. Pending: This option facilitates the applicant to filter out the leave details which are pending in status. Under Pending TAB user have the authority to withdraw his/her leave, if only the leave is not being get sanctioned by Reporting. Approved: This option facilitates the applicant to filter out the leave details which are already approved. Cancelled: This option facilitates the user to filter out the leave details which are not been approved. All the tabs are highlighted in Fig. eLeave User 1.9:
Fig. eLeave User 1.9 Under TAB. Applicant can click the Request id ( ) Link to see the application form. Applicant can click the following hyperlinks ( ) to cancel or to extend the leave.
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Reporting Module
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Reporting account comprises of five different sections: Apply Drafts Leave Status Pending Leave Request Reports Lets have a quick overview of the different sections one by one.
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It refers to a process where the applicant applies for leave. Refer to Applicant section for the details of Meta Data fields.
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It facilitates the reporting to edit/apply for the leave which has been saved as a Draft.
To apply the leave which is saved in Drafts, the Reporting has to perform the following steps:
1. Click the Drafts ( ) link, as shown in Fig. eLeave Reporting 1.1:
Fig. eLeave Reporting 1.1
As a result, the following screen appears as shown in Fig. eLeave_Reporting 1.2:
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Fig. eLeave Reporting 1.2
2. Click the Request Id( ) link as shown in Fig. eLeave Reporting 1.3:
Fig. eLeave Reporting 1.3
As a result, the following screen appears as shown in Fig. eLeave Reporting 1.4:
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Fig. eLeave Reporting 1.4
3. Click the Send Request ( ) button (Fig. eLeave Reporting 1.4) to apply for leave. Reporting can also modify the metadata fields if required. Reporting can click the Save Draft ( ) button to save the leave as a draft. Reporting can click Cancel ( ) button incase if the controlling wants to apply for the leave at a later stage.
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Ver.3.0 Copyright NIC, 2012 Page 23 Leave Status
It refers to a process where the Reporting can check the Status of Leave applied for. It has following options:
o ALL o Pending o Approved o Cancelled Refer to Applicant section for the more details
Pending Leave Request: - It refers to a process where the Reporting can check the Status of Leave applied by the applicants and can take required actions accordingly.
To approve the leave of the applicant, the reporting has to perform the following steps: 1. Click the Pending Leave Request ( ) link, as shown in Fig. eLeave Reporting 1.5:
Fig. eLeave Reporting 1.5
As a result, the list of all the pending approvals appears, as shown in Fig. eLeave Reporting 1.6: eLeave User Manual
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Fig. eLeave Reporting 1.6 2. Click the Request Id ( ) link, as shown in Fig. eLeave Reporting 1.7:
Fig. eLeave Reporting 1.7
As a result, the details of the applicants applied leave appear, as shown in Fig. eLeave Reporting 1.8:
Fig. eLeave Reporting 1.8
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 25 1. Click on the Approve ( ) button (Fig. eLeave Reporting 1.8) to sanction the leave.
View Subordinate Leave History: This tab allows Reporting Authority to see his/her subordinates leave history.
View Employee Leave Balance: This tab allows Reporting Authority to see the applicants Leave balance.
2. Click the Approve ( ) button to approve the leave applied by the applicant, as a result the applied leave will be forwarded to Controlling ,the status gets updated in applicants account and a confirmation mail will be sent to the applicant automatically. Reporting can also reject the leave applied by the applicant by using Reject ( )button , as a result the status gets updated in applicants account and rejection mail will be sent to the applicant automatically. Reporting can also use Cancel ( ) button incase if the reporting wants to take the decision at a later stage.
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It facilitates the reporting to view his/her own leave history report and subordinates leave history report. It has following options:
o View Leave History o View Subordinate History
View Leave History
This option facilitates the reporting to check the leave history as on date along with its current status, Leave Type and Leave period.
To view the leave history under Reports section, the reporting has to perform the following steps: 1. Click the Reports ( ) link, as shown in Fig. eLeave Reporting 1.9:
Fig. eLeave Reporting 1.9
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As a result, the following screen appears as shown in Fig. eLeave Reporting 1.10:
Fig. eLeave Reporting 1.10
3. Click the View Leave History ( ) link (Fig. eLeave Reporting 1.10).
As a result, Leave History page appears with the status of the leave applied/pending by the reporting, as shown in Fig. eLeave Reporting 1.11:
Fig. eLeave Reporting 1.11 View Subordinate History This option facilitates the reporting to check the status of leave applied by his/her subordinates.
To view the leave history of the subordinates under Reports section, the reporting has to perform the following steps:
1. Click the Reports ( ) link, as shown in Fig. eLeave Reporting 1.12: eLeave User Manual
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Fig. eLeave Reporting 1.12
As a result, the following screen appears as shown in Fig. eLeave Reporting 1.13:
Fig. eLeave Reporting 1.13
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2. Click the View Subordinate History ( ) link (Fig. eLeave Reporting 1.13).
As a result, the status of the leave applied by the subordinates will appear, as shown in Fig. eLeave Reporting 1.14:
Fig. eLeave Reporting 1.14
3. Click the View Leave Details ( ) Link, as shown in Fig. eLeave Reporting 1.15:
Fig. eLeave Reporting 1.15
As a result, Subordinate Leave History Page will appear, as shown in Fig. eLeave Reporting 1.16:
Fig. eLeave Reporting 1.16 eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 30 4. Click the Request Id ( ) link, as shown in Fig. eLeave Reporting 1.17:
Fig. eLeave Reporting 1.17 As a result, the details of the applicants applied leave appear, as shown in Fig. eLeave Reporting 1.18:
Fig. eLeave Reporting 1.18
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Controlling Module
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 32 Controlling
Controlling account comprises of five different sections: Apply Drafts Leave Status Pending Leave Request Reports Lets have a quick overview of the different sections one by one.
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It refers to a process where the applicant applies for leave. Refer to Applicant section for the details of Meta Data fields.
Drafts: - It facilitates the Controlling to edit/apply for the leave which has been saved as a Draft.
To apply the leave which is saved in Drafts, the Controlling has to perform the following steps:
1. Click the Drafts ( ) link, as shown in Fig. eLeave Controlling 1.1:
Fig. eLeave Controlling 1.1
As a result, the following screen appears as shown in Fig. eLeave Controlling 1.2:
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Fig. eLeave Controlling 1.2
2. Click the Request Id ( ) link as shown in Fig. Fig. eLeave Controlling 1.3:
Fig. Fig. eLeave Controlling 1.3
As a result, the following screen appears as shown in Fig. eLeave Controlling 1.4:
Fig. eLeave Controlling 1.4
3. Click the Send Request ( ) button to apply for leave. eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 35 Controlling can also modify the metadata fields if required. Controlling can click the Save Draft ( ) button to save the leave as a draft. Controlling can click Cancel ( ) button incase if the controlling wants to apply for the leave at a later stage.
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It refers to a process where the Controlling can check the Status of Leave applied for. It has following options:
o ALL o Pending o Approved o Cancelled Refer to Applicant section for the more details
Pending Leave Request: - It refers to a process where the Controlling can check the Status of Leave applied by the applicants and can take required actions accordingly.
To approve the leave of the applicant, the Controlling has to perform the following steps:
1. Click the Pending Leave Request ( ) link, as shown in Fig. eLeave_ Controlling 1.5:
Fig. eLeave Controlling 1.5
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As a result, the list of all the Pending Approvals appears, as shown in Fig. eLeave Controlling 1.6:
Fig. eLeave Controlling 1.6
2. Click the Request Id ( ) link, as shown in Fig. eLeave Controlling 1.7:
Fig. eLeave Controlling 1.7
As a result, the details of the applicants applied leave appear, as shown in Fig. eLeave Controlling 1.8:
Fig. eLeave Controlling 1.8 eLeave User Manual
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4. Click on the Approve ( ) button to sanction the leave.
View Subordinate Leave History: This tab allows Controlling Authority to see his/her subordinates leave history.
View Employee Leave Balance: This tab allows Controlling Authority to see the applicants Leave balance.
5. Click the approve ( ) button to approve the leave applied by the applicant, as a result the applied leave will be forwarded to Admin ,the status gets updated in applicants account and a confirmation mail will be sent to the applicant automatically. Controlling can also reject the leave applied by the applicant by using Reject ( )button , as a result the status gets updated in applicants account and rejection mail will be sent to the applicant automatically. Controlling can also use Cancel ( ) button incase if the reporting wants to take the decision at a later stage.
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It facilitates the Controlling to view his/her own leave history report and subordinates leave history report. It has following options:
o View Leave History o View Subordinate History
View Leave History
This option facilitates the Controlling to check the leave history as on date along with its current status, Leave Type and Leave period.
To view the leave history under Reports section, the Controlling has to perform the following steps: 1. Click the Reports ( ) link, as shown in Fig. eLeave Controlling 1.9:
Fig. eLeave Controlling 1.9 eLeave User Manual
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As a result, the following screen appears as shown in Fig. eLeave Controlling 1.10:
Fig. eLeave Controlling 1.10
1. Click the View Leave History ( ) link.
As a result, Leave History page appears with the status of the leave applied/pending by the Controlling, as shown in Fig. eLeave Controlling 1.11:
Fig. eLeave Controlling 1.11 View Subordinate History This option facilitates the Controlling to check the status of leave applied by his/her subordinates. To view the leave history of the subordinates under Reports section, the Controlling has to perform the following steps: 1. Click the Reports ( ) link, as shown in Fig. eLeave Controlling 1.12: eLeave User Manual
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Fig. eLeave Controlling 1.12
As a result, the following screen appears as shown in Fig. eLeave Controlling 1.13:
Fig. eLeave Controlling 1.13
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2. Click the View Subordinate History ( ) link.
As a result, the status of the leave applied by the subordinates will appear, as shown in Fig. eLeave Controlling 1.14:
Fig. eLeave Controlling 1.14
3. Click the View Leave Details( ) Link, as shown in Fig. eLeave Controlling 1.15:
Fig. eLeave Controlling 1.15
As a result, Subordinate Leave History Page will appear, as shown in Fig. eLeave Controlling 1.16: eLeave User Manual
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Fig. eLeave Controlling 1.16 4. Click the Request Id( ) link, as shown in Fig. eLeave Controlling 1.17:
Fig. eLeave Controlling 1.17
As a result, the details of the applicants applied leave appear, as shown in Fig. eLeave Controlling 1.18:
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Fig. eLeave Controlling 1.18
eLeave User Manual
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Admin Module
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Administrator
Admin account comprises of eight different sections: Administration Apply Approval Workflow Drafts Leave Status Notification Reports Reports Sanction Leave Lets have a quick overview of the different sections one by one.
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Administration It facilitates the administrator to manage their subordinates account, uploading required documents, managing Employees Leave History and so on. It has following options: Update Leave Balance Leave Update For Complete Organization Apply Manual Leave Application Submit Manual Joining Report View Employee Leave History Report By Admin Update Approval Authority (Individual) Update Approval Authority (For All)
Lets learn about these options one by one.
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Update Leave Balance
This option facilitates the admin to update the leave balance of an employee after it gets approved by approving authority. In addition, admin can also upload excel sheet for updating employee leave balance.
To update Leave Balance, admin has to perform following steps:
1. Click the Administration Link, as shown in Fig. eLeaveAdmin 1.1:
Fig. eLeaveAdmin 1.1
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.2:
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Fig. eLeaveAdmin 1.2 2. Click the Update Leave Balance ( ) link. As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.3:
Fig. eLeaveAdmin 1.3
3. Admin can search for the employee on basis of Employee Code or Employee name. 4. Click on Submit ( ) Button (Fig.eLeaveAdmin 1.3). 5. Leave update Balance page of selected employee appears, as shown in Fig. eLeaveAdmin 1.4: eLeave User Manual
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Fig. eLeaveAdmin 1.4
6. After updating the Leave Balance, Click the Save ( ) button to update the Leave Balance of that particular employee.
Leave Update For Complete Organization
This option facilitates the admin to allocate leaves to whole Organization. In addition, admin can also allocate exceptional leaves to any employee in an Organization.
Depending upon annual cycle different type of leaves are activated.
To allocate Leaves to whole Organization, admin has to perform following steps:
1. Click the Administration Link, as shown in Fig. eLeaveAdmin 1.5:
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Fig. eLeaveAdmin 1.5
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.6:
Fig. eLeaveAdmin 1.6
2. Click the Leave Update For Complete Organization ( ) link.
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Ver.3.0 Copyright NIC, 2012 Page 52 As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.7:
Fig. eLeaveAdmin 1.7
3. Allocate the number of Leaves as required. 4. Click the Update for All ( ) Button, to allocate same number of leaves to whole Organization.
Apply Manual Leave Application
This option facilitates the admin to apply leave on behalf of any employee who is not been able to apply through eLeave.
To upload Manual Leave Application on behalf of any employee, admin has to perform following steps:
1. Click the Administration Link, as shown in Fig. eLeaveAdmin 1.8:
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Fig. eLeaveAdmin 1.8
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.9:
Fig. eLeaveAdmin 1.9
2. Click the Apply Manual Leave Application ( ) link.
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.10:
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Fig. eLeaveAdmin 1.10
3. Admin can search for the employee on basis of Employee Code or Employee name. 4. Click on Submit ( ) Button, as a result following screen appears as shown in Fig. eLeaveAdmin 1.11:
Fig. eLeaveAdmin 1.11
5. Enter the essential metadata fields. 6. Click on Send Request ( ) Button, to upload manual Leave Application on behalf of selected employee.
Submit Manual Joining Report
This option facilitates the admin to report the joining on behalf of any employee who is not been able to report through eLeave.
To upload Manual Joining Report on behalf of any employee, admin has to perform following steps:
1. Click the Administration Link, as shown in Fig. eLeaveAdmin 1.12: eLeave User Manual
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Fig. eLeaveAdmin 1.12
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.13:
Fig. eLeaveAdmin 1.13
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2. Click the Upload Manual Joining Report ( ) link.
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.14:
Fig. eLeaveAdmin 1.14
3. Admin can search for the employee on basis of Employee Code or Application Id. 4. Click on Submit ( ) Button. 5. Enter the essential metadata fields as shown in Fig. eLeaveAdmin 1.15:
Fig. eLeaveAdmin 1.15 6. Click the Send Request Button, to upload Manual Joining Report on behalf of selected employee.
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View Employee Leave History
This option facilitates the admin to view the Leave history application of any employee in an Organization.
To View Employee Leave History, admin has to perform following steps:
1. Click the Administration Link, as shown in Fig. eLeaveAdmin 1.16:
Fig. eLeaveAdmin 1.16
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.17:
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Fig. eLeaveAdmin 1.17
2. Click the View Employee Leave History ( ) link.
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.18:
Fig. eLeaveAdmin 1.18 3. Admin can search for the employee on basis of Employee Code or Employee name. 4. Click the Submit ( ) button (Fig.eLeaveAdmin 1.18). As a result, Leave history page of selected employee appears, as shown in Fig. eLeaveAdmin 1.19:
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Fig. eLeaveAdmin 1.19
eLeave User Manual
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1. Click the Administration Link, as shown in Fig. eLeaveAdmin 1.20:
Fig. eLeaveAdmin 1.20
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.21:
Fig. eLeaveAdmin 1.21
2. Click the Report By Admin ( ) link (Fig.eLeaveAdmin 1.21). eLeave User Manual
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As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.22:
Fig. eLeaveAdmin 1.22
Now Admin need to enter the period of the reports which He/She wants to check. And then click submit button ( ).
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.23
It refers to a process in which Admin can replace or update a particular approving authority for an individual.
1. Click the Administration Link, as shown in Fig. eLeaveAdmin 1.24:
Fig. eLeaveAdmin 1.24
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.25:
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Fig. eLeaveAdmin 1.25
2. Click the Update Approval Authority (Individual) ( ) link.
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.26:
Fig. eLeaveAdmin 1.26
Now Admin will search the employee and can change the flow of the existing user. As shown in Fig. eLeaveAdmin 1.27:
Fig. eLeaveAdmin 1.27
(Note: This procedure is applicable for those users whose process flow is already defined)
Update Approval Authority(For All)
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 64 It refers to a process in which Admin can replace or update a particular approving authority for all employees in an organization.
1. Click the Administration Link, as shown in Fig. eLeaveAdmin 1.28:
Fig. eLeaveAdmin 1.28
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.29:
As a result the following screen appears, as shown in Fig. eLeaveAdmin 1.30:
Fig. eLeaveAdmin 1.30 Now Admin will select the Authority levels, Employee Name and Replace with. After clicking on submit button the employee will be replaced with the another one in whole organization.
(Note: This procedure is applicable for those users whose process flow is already defined)
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Apply
It refers to a process where the applicant applies for leave. Refer to Applicant section for the details of Meta Data fields.
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Approval Workflow It facilitates the admin to define the level of approving authority and the admin can also edit the flow of an existing user. 1. Click the Approval Workflow ( ) link, as shown in Fig. eLeaveAdmin 1.31:
Fig. eLeaveAdmin 1.31
As a result, the following screen appears as shown in Fig. eLeaveAdmin 1.32:
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Fig. eLeaveAdmin 1.32
2. Click on Add button ( ) to define the process flow for the particular user. The page will appear as shown in Fig. eLeaveAdmin 1.33: Fig. eLeaveAdmin 1.33 3. Search the particular user for whom process flow need to be define, Search can be done name wise and designation wise too. Then 4. Click the search button ( ) (Fig. eLeaveAdmin 1.33), as a result the following page will appear, as shown in Fig. eLeaveAdmin 1.34: eLeave User Manual
5. After putting check button ( ) for whom process flow is need to be define, select the authority levels as shown in Fig. eLeaveAdmin 1.35:
Fig. eLeaveAdmin 1.35 Depending upon the levels, admin can select the appropriate level(s) for the current user. After selecting the levels the below screen will appear for the name of the officers as per levels selected above, as shown in Fig. eLeaveAdmin 1.36: eLeave User Manual
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Fig. eLeaveAdmin 1.36 Define the level number in the box ( ) and then click submit ( ) to save the workflow.
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Drafts
It facilitates the admin to edit/apply for the leave which has been created and saved as a Draft.
To apply the leave which is saved in Drafts, the Admin has to perform the following steps:
1. Click the Drafts link, as shown in Fig. eLeaveAdmin 1.37:
Fig. eLeaveAdmin 1.37
As a result, the following screen appears as shown in Fig. eLeaveAdmin 1.38:
Fig. eLeaveAdmin 1.38 eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 72 2. Click the Request Id link ( ), as shown in Fig. eLeaveAdmin 1.39:
Fig. eLeaveAdmin 1.39
As a result, the following screen appears as shown in Fig. eLeaveAdmin 1.40:
Fig. eLeaveAdmin 1.40
3. Click the Send Request button ( ) to apply for leave. Admin can also modify the metadata fields if required. Admin can click the Save Draft button ( ) to save the leave as a draft. Admin can click Cancel button ( ) incase if the admin wants to apply for the leave at a later stage.
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 73 Leave Status
It refers to a process where the applicant can check the Status of Leave applied for. It has following options:
ALL Pending Approved Cancelled Refer to Applicant section for the more details
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 74 Notification Reports It refers to a process in which admin can generate Leave Notification reports of any particular employee after specifying the Order number, Report Period and required Notification Type respectively.
To generate Leave Notification Report, admin has to perform following steps: 1. Click the Notification Reports Link, as shown in Fig. eLeaveAdmin 1.41:
Fig. eLeaveAdmin 1.41 As a result, the following screen appears, as shown in Fig. eLeaveAdmin 1.42:
Fig. eLeaveAdmin 1.42
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 75 2. Enter the Order No., Report Period and required Notification Type, as shown in Fig. eLeaveAdmin 1.43:
Fig. eLeaveAdmin 1.43
6. Click the Submit ( ) Button. As a Result the Leave Notification Report will be generated, as shown in Fig. eLeaveAdmin 1.44:
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 76
Fig. eLeaveAdmin 1.44
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 77 To withdraw the leave application, user has to perform following steps: 1. Go to Leave Status Link, as shown in Fig. eLeaveAdmin 1.45:
Fig. eLeaveAdmin 1.45 2. Click the Pending TAB as Shown in the Fig. eLeaveAdmin 1.46:
Fig. eLeaveAdmin 1.46 3. Click Withdraw button after opening up the leave application to withdraw the application, as shown in Fig. eLeaveAdmin 1.47:
Fig. eLeaveAdmin 1.47 As a result, the application for leave is withdrawn. eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 78 Reports: - It facilitates the controlling to view his/her own leave history report and subordinates leave history report.
It has following options:
o View Leave History o View Subordinate History
View Leave History
This option facilitates the controlling to check the leave history as on date along with its current status, Leave Type and Leave period.
To view the leave history under Reports section, the Controlling has to perform the following steps:
1. Click the Reports link, as shown in Fig. eLeaveAdmin 1.48:
Fig. eLeaveAdmin 1.48
As a result, the following screen appears as shown in Fig. eLeaveAdmin 1.49:
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 79
Fig. eLeaveAdmin 1.49
7. Click the View Leave History ( ) link (Fig. eLeaveAdmin 1.49).
As a result, My Leave History page appears with the status of the leave Applied/Pending by the reporting, as shown in Fig. eLeaveAdmin 1.50:
Fig. eLeaveAdmin 1.50
View Subordinate History This option facilitates the controlling to check the status of leave applied by his/her subordinates.
To view the leave history of the subordinates under Reports section, the Controlling has to perform the following steps:
1. Click the Reports link, as shown in Fig. eLeaveAdmin 1.51:
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 80
Fig. eLeaveAdmin 1.51 As a result, the following screen appears as shown in Fig. eLeaveAdmin 1.52:
Fig. eLeaveAdmin 1.52
2. Click the View Subordinate History ( ) link (Fig. eLeaveAdmin 1.52), as a result, the status of the leave applied by the subordinates will appear, as shown in Fig. eLeaveAdmin 1.53:
Fig. eLeaveAdmin 1.53
eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 81
3. Click the View Leave Details Link (Fig. eLeaveAdmin 1.53), as a result, Subordinate Leave History Page will appear, as shown in Fig. eLeaveAdmin 1.54:
Fig. eLeaveAdmin 1.54
4. Click the Request Id link (Fig. eLeaveAdmin 1.54), as a result, the details of the applicants applied leave appear, as shown in figure. Fig. eLeaveAdmin 1.55:
It refers to a process where the admin can go through the leave applied by the applicants and can take required action accordingly.
To sanction the leave of the applicant, the admin has to perform the following steps:
1. Click the Sanction Lave link, as shown in Fig. eLeaveAdmin 1.56:
Fig. eLeaveAdmin 1.56
As a result, the list of all the pending approvals appears, as shown in Fig. eLeaveAdmin 1.57:
Fig. eLeaveAdmin 1.57 eLeave User Manual
Ver.3.0 Copyright NIC, 2012 Page 83
2. Click the Request Id link, as a result, the details of the applicants applied leave appear, as shown in Fig. eLeaveAdmin 1.58:
Fig. eLeaveAdmin 1.58
3. Click the Approve ( ) button to approve the leave applied by the applicant, as a result the applied leave will be forwarded to Assistant/Section Officer to update the applicants Leave Balance. The status gets updated in applicants account and a conformation mail will be sent to the applicant automatically. Admin can also reject the leave applied by the applicant by using Reject ( ) button, as a result the status gets updated in applicants account and rejection mail will be sent to the applicant automatically. Admin can also use Cancel ( ) button, incase if the reporting wants to take the decision at a later stage.
Both Assistant and Section officer can update the applicants Leave balance but in normal course generally Assistant performs this task. If the Forward button is chosen by Admin then the application will move to Admin assistants account and He/She will do the further approval work.