Shivaji University, Kolhapur

DEDICATED

TO

MY BELOVED PARENTS

AND

TEACHERS

Whose love and blessings have been a source of inspiration,

courage and stamina to under take higher studies in Business

Administration facilitating the pursuit of knowledge, I owe to

them for what I am today and even hope to be in future.

YOUR

NEAR AND
DEAR

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DECLARATION

I the undersigned hereby declare that the

project report entitled “HUMAN RESOURCE

INFORMATION SYSTEM AND NARKETING

INFORMATION SYSTEM” of R.M.MOHITE

TEXTILE Ltd, KOLHAPUR. Written and

submitted by me under the guidance of PROF.

MS. MADHURA JAGTAP is my original work.

The empirical findings in the report are

based on data collected by myself. While

preparing this report, I have not copied from

any other earlier report.

I understand that any such copying is

liable to be punished in a way the University

authorities deem fit.

Date:

Place:

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SIGNATURE

(ZUBER

PANHALKAR)

INDEX

PERTICULORS PAGE NO.

INTRODUCTION TO STUDY 1-5
INTRODUCTION TO THE COMPANY 6-13
THEORETICAL BACKGROUND 14-23
DATA INTERPRETATION AND ANALYSIS 24-44
FINDIGS AND OBSERVATIONS 45-46
SUGGESTIONS AND CONCLUSIONS 48

INTRODUCTION

In modern business information system is very

important part of the every organization. Information system

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can benefit business in many ways. It helps business in

performing various functions, solving business problems and
pursuing business opportunity.
Information systems that support various business
functions like marketing, production, finance, human recourse,
etc. shows the different information system and their
interrelationship. Information systems are playing a strategic
role in organization. Organization can adopt Information system
in different ways: to automate the existing set-up, to re-engineer
the obsolete set-up, and innovative the set-up.
Information system that support the sales & marketing
function by facilitating the movement of goods and services
from producers to customer point of sale (POS), telemarketing,
sales force automation (SFA).
Information system should help the sales & marketing
for product planning, pricing decision, devising advertisement
& other promotional mix, forecasting market potential for new
and existing products, & determining channels of distribution.
Information system should help the HR for recruitment,
placement, training, performance, evolution, appraisal,
compensation, and career

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Objective of the study:

Main Objective:

1) To study the functions & application of Information System

in R.M.MOHITE TEXTILE Ltd.

2) To study of the responsibilities, duties and authorities of MIS

department.

Sub Objective:

1) To study the various incoming information from various

department.

2) To study the typical formats of information given to or by the

MIS department.

3) To study MIS department aids in the decision making process

for the HR & MARKETING

4) To draw the conclusion & suggest the recommendation or

modification in the present system if any.

5) To study of data validation.

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Limitation of study:

1) There was huge amount of information collected in the

MIS department. It was not possible to mention all the
detailed stages of data validation. So only the final formats
have been mentioned in the project report.

2) While studying the effectiveness of IS in marketing &

human resources only four years of the repot have been
studied, which may be a limiting factors of the study.

3) Many confidential forms of information were not available

for the study.

RESEARCH DESIGN & METHODOLOGY:-

The collection of data means the purposive gathering of

information relevant to the subject matter of investigation from the
unit of population under investigation.
Collection of data plays an important role or step in any
of the research enquiry or statistical enquiry. If the data collected is
not relevant, reliable & appropriate one cannot obtain valid &
expected results from the enquiry. Collected data makes the pillar
for the entire structure of research enquiry. Collection of data
requires common sense, knowledge. One should be alert, tactful,
cautious, & sensitive while collecting data for any statistical
enquiry. Data can be collected by two ways, primary and
secondary.

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COLLECTION OF DATA:-

Data is collected from primary & secondary source of

R.M.MOHITE TEXTILE Ltd.

Primary method:
The data collected for a purpose or for a particular problem in
original known as primary data. Primary data is collected from
directly. The data which collected for the first time &happen to be
original in character. The data is collected through observation
method & with help of concern people.

Primary source are used by the direct discussion with staff of

the MIS department and study of records in the department.

There are two ways of collecting the primary data

a) Discussion method:

A various direct informal interviews are conducted with

various officers from different departments.

b) Observation method:

Under this method the researcher does not take

interview or rather does not ask any question to the respondent
but only see very minutely

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Secondary data:

Secondary data may be defined as that has been collected earlier

for some purpose other than purpose of the present study secondary
sources of data provide a wealth of information to the researcher.
The secondary data is the one which are already been collected by
someone else & which had passed through statistical process.

Secondary data is collected in different ways.

1. Annual report published by the R.M.MOHITE
TEXTILE Ltd.
2. Other materials like books on management & control.
3. The report or information published by the company.
4. Data collecting from to a textile related magazines.
5. Data collected from to internet.

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COMPANY PROFILE

R. M. Mohite Textiles Ltd. is a company promoted by

Mohite family in the year 1991, with a view to diversify from their
ancestral business of construction of earthen dams. The company’s
manufacturing unite is spread over 35 acres at VADGAON near
KOLHAPUR. The company has expanded its capacity with most
modern, latest and sophisticated machines. The state of the art
machinery and technology has been supplied by the reputed &
renowned world-class leaders in textile machinery like RIETER,
SCHLAFHORST, LUWA, VOLKMANN, USTER etc.
The premium quality yarn product in company state of art
plant is exported to our prestigious customers in various countries.
company also provide support to their suppliers to develop the
required quality of raw material required for achievement of
company goals, thus making them member. The group consistently
who rely on us for consistent supply of yarn mfg. strictly as per the
specification read by them and continuously strives to innovate,
maintain highest standards of quality to meet the requirements of
buyers and to motivate best results. Company R&D solutions are
designed to provide maximum benefit of our technical experience
& competence to fulfill the unique and specialized needs of each
customer. The dynamism of the company has always promoted
“MOHITE” to seek and conquer new horizons, new challenges and
new markets.

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R. M. MOHITE Textiles Ltd. is manufacturing and

exporting 100% cotton yarn of the count range between 20’s and
100’s. The company’s manufacturing unit commenced production
in 1995. The company has opted to modernize its plant by
replacing machinery installed in 1995. After completion of its
expansion and modernization, the company has installed capacity
of 34896 spindles.

The company has also ventured in manufacturing of gray

knitted fabrics by installing various types of knitting machines. The
gray fabric manufactured has already found acceptance in the
market and the company plans to install facilities for processing its
fabric.

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PROJECT IN NET – SHELL

LOCATION
KOLHAPUR (MAHARASHTRA
STATE), INDIA 400 KM (SOUTH
EAST) FROM MUMBAI.

INSTALLED 34896
CAPACITY RING SPINDLES WITH T.F.O.`S
PROJECT COST
RS. 93 Crores.

NE 20/1 COMBED WARP /

HOSIERY
TO
NE 100/1 COMBED WARP
HOSIERY
COUNRANGE
AND
FROM NE 20/2 TO NE 140/2
COMBED WRAP / HOSIERY
3&4 PLY YARN , SLUB YARN ,
GASSED YARN , COMPAT YARN
23 * 40 FCL
PRODUCTION/MONTH
TOTAL- 450 M.T.
ANNUAL TURNOVER
100. 47 CORES – IN 2007

7 DAYS A WEEK , 365 DAYS A

WORKING DAYS
YEAR

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KNITTING DIVISION

To cater demand for high quality knitted grey fabric in

domestic and international market, company have started knitting
division with TERROT make machines in single jersey, Rib and
interlock etc. The details of machines are as under.

FABRIC MODEL DIG/GG NO. OF NO. OF

QUALITY FEEDERS M / CS
SINGAL S296 30’’/ 24gg 96 01
JERSAY OR 28gg

INTERLOCK 11108 30’’/ 24gg 108 13

OR 28gg

RIB 13P154 30’’/18gg 54 04

13P172 30’’/18gg 72 01

Company has Lycra attachment in alternate feeders

for rib. The quality of fabric produced by knitting division is
accepted in both domestic as well as international market due to
core strength of good quality yarn of R. M. MOHITE TEXTILE
LTD and quality conscious system in knitting division.

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WEAVING DIVISION:
Ichalkaranji, the location of company weaving unit, is a regional
hub for weaving which caters to huge demand in domestic as
well as international market, and in order to capture share of the
above company have commissioned weaving division with 26
PROJECTILE & 48 AIRJET looms. Company is producing
very high quality of woven fabric in various qualities in coarse
& medium counts. The weaving plant is equipped with Luwa
humidification plant & the accessories are procured from
reputed European companies. High quality skilled professionals
are managing the division which has resulted in high quality
production of fabric.

MACHINE SPECIFICATIONS:
Name of company SUZLER (PROJECTILE)
Number of Looms 16
Width 153 inches. (Wider width)
Type of Loom PU
No. of Weft color insertion 04 TO 10 LOOMS
Type of Projectile D1
Dobby Type KR1 FOR 10 LOOMS
Production Capacity 1.5 Mil. Mtrs / year
Heald Frames GROBE
Reed SCHOCH
No. of shafts installed 14
(DOLBY)
Batching machine NOVEA FORMIA
Humidification LUWA
NEW DIMINATION IN ORGANIC COTTON

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Company as a manufacturing of qualities of organic cotton

yarn, fabric in knitted as well as woven. They are producing the
following count rang in spinning:

Ne 10s carded warp

Ne 16s carded warp
Ne 20s carded, combed, weaving & hosiery yarn
Ne 24s carded, combed, weaving & hosiery yarn
Ne 30s carded, combed, weaving & hosiery yarn
Ne 40s carded, combed, weaving & hosiery yarn
Ne 50s carded, combed, weaving & hosiery yarn
Ne 60s carded, combed, weaving & hosiery yarn
Ne 80s combed, weaving & hosiery yarn
Ne 100 & 120 combed, weaving & hosiery yarn

Company can offer:

Single ply yarn

Double ply yarn
Triple ply yarn
Four ply yarn

In knitting company offering:

TYPE QUALITY GREY GSM

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SINGAL JERSEY 44CH 82

SINGAL JERSEY 24CH 150

SINGAL JERSEY 34CH 115

SINGAL JERSEY 50CH 73.5

SINGAL JERSEY 30 CARDED 134

SINGAL 30CH 137

JERSEY
RIB 44CH 109
RIB 34CH 126
RIB 40CH 118
RIB 30CH 160
RIB 30CH 150
INTER LOCK 58CH 121
INTER LOCK 44CH 161
INTER LOCK 34CH 180
INTER LOCK 40CH 157
INTER LOCK 30 CARDED 225
INTER LOCK 30CH 216

With respect to weaving, company can offer the sheeting qualities

from 200 to325 T. C. At present company are widely supplying the
sheeting fabric in Europe and domestic markets.

OPEN END SPINNING:

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As part of company continuous improvement

programme & fulfilling the market requirement for various
products, company has added coarse count spinning in our product
rang. Company has added open end spg. Plant in their Mill. With
this we are producing counts ranging from 10s/KW.
Company can produce these counts as per
requirement either from virgin cotton mixing or non virgin mix.
For the commitment of quality, they are clearing the O.E. Yarn
through corolab.
The state of art machinery & technology has been
installed from reputed & renowned world class machinery
manufactures like Trutzschler, Rieter & Schlaqfhorst.

Daily capacity: - 8MT.of NE10/1

Future plane:

 120 projected loom with preparatory to be started by

Dec.2007.

 New knitting unit with 28 knitting machines to be

commissioned by Mar.2008

 Knit fabric processing unit has been projected.

MIS IMPLIMANTATION IN
ORGANISATION

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MARKETING
• Interactive Marketing
• Sales force Automation
• Advertising and Promotion
• Market Research

PROD
UCTION HUMAN
OPERATION RESUORCE
MANAGEMENT
• Manufacturing • Compensation
resources analysis
BUSINESS
planning • Employee skills
• Manufacturing INFORMA
inventory
TION
execution • Personnel
processing SYSTEM
requirements
control forecasting

• Order Processing
• Cash Management
• Inventory Control
• Credit Management
• Accounts receivable
• Investment
• Accounts Payable
Management
Payroll
• Capital Budgeting
• General Ledger
• Financial Forecasting

ACCOUNTING FINANCE

MARKETING INFORMATION SYSTEM

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The marketing function of an organization is concerned

with the planning promotion and sale of products/services in the
existing as well as new markets. Marketing information systems
provide information outputs that support major component of the
marketing information system separately.

A firm need sales and marketing information for product planning,

pricing decision, devising advertising and other promotional
campaigns, forecasting market potential for new and existing
products, and determining channel of distribution. Information
system play major role in the marketing functions in many ways,
some of which are given below:

 For monitoring the efficiency and effectiveness of the

distribution of their products and services, sales manager
need information to plan and monitor the sales force.

 Management needs information on the performance of

specific products, products lines, or brands.

 Price, revenue, cost and growth information can be used for

pricing decision, for evaluating the performance of current
products, and for predicting the performance of future
products.

Sales Management:

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Computer-based system can be used to generate sales

analysis report that analyze sales by product, product line,
customer, salesperson, and sales territory. With the help of such
reports, marketing managers can monitor the sales performance of
product and sales people, and develop support programs to
improve sales results.

To plan and control the performance of specific products,

product lines and brands, revenue, cost and growth information for
the existing as well as new products. In general, such system is
used to evaluate the performance of current products and the
prospects of proposed product.

Marketing mangers need up to date report of current

sales. Armed with laptop, palmtop, and cellular phones, sales
representatives have immediate access to the product and pricing
information and, as result, can convince customers and place
instant orders through the internet with immediate feedback and
sales reports. On the basis of the sales force, can understand the
effect of a certain pricing strategy, reduce piling up of slow moving
products in the warehouses, understand consumer preferences, and
at the same time, empower the sales force with the latest product
and pricing decision.

Interactive marketing:

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This is a type of marketing that establishes a two-way

interaction between a business and its customers/potential
customers. This is made possible by using computer network.
Consequently, these customers become partners and indirectly
contribute towards creation, purchase and improvement of the
company’s products and services.

Sales force automation:

Sales force automation makes the sales force of a

company highly productive by providing them with portable
computers and necessary sales contact management software. This
dramatically speeds up the capture and analysis of sales data from
the field and their transmission to marketing mangers at the
company headquarters. In return, it allows the marketing and sales
management to improve the delivery of information and the
support they provide to their sales people. The sales force
automation system, which is part of the bigger ERP system, has
helped the company to track secondary sales from distributors and
retailers, rather than just primary sales, which is the sale from the
depot to the distributor.

Advertising & Promotions:

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Marketing information system use information from

market research and models of promotion to
1. Select appropriate media and promotional methods,
2. Allocate financial resources
3. Evaluate result of various advertising and promotional
Campaigns
They not only help marketing managers to reduce costs of
advertising and promotion, but also improve sales.

Market research and forecasting:

Information system that support market research

activities provide marketing intelligence to help managers make
better marketing forecasts and maintaining an enormous amount of
information on a variety of market variables that are ever changing
is made easy with such system. Various statistical software tools
help managers analyze market research data and forecast sales and
other important market trends.

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Marketing
Information
System

Interactive Sales Force Advertisement& Sales

Marketing Automation Promotion Management

Customer service
Market
& Product
Research
support Management
& Forecasting

MARKETING FUNCTION

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Human Resource Information System

In any organization, the human resources management

function deals with the recruitment, placement, evaluation,
compensation and development of employees. Its main objective is
the effective and efficient use of the human resources of the
company. HRIS is fast becoming a necessary component of HR
because of the increasingly global prospective of business. The
new technology and the subsequent loss of physical boundaries
require comprehensive HR system that can maintain one database
while incorporating a diversity of additional system and
capabilities. The potential for efficiency presented by an HRIS is
significant. Because an HRIS automates the bulk of transactional
work, HR staff have increased and knowledge based HR system
which enables an employee to become self sufficient and have
direct communication with the concerned authority, and improves
vertical and horizontal communication within an organization.
Information System is a key enabler for management and
development of people.

Human resource information system supports activities like

personnel planning, training and development of existing
employees, performance appraisals, etc. Some of these systems are
described below

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Recruitment:

An essential function of any personnel department is recruitment.

Recording details of recruitment activity such as the cost and
method of recruitment, and the time taken to fill the position can be
used to provide a picture of the cost of recruitment in term of time
as well as rupee value.

There are three areas of selection where information system seems

to play a major role:

1. Resume scanning applications

2. Online testing and assessment tool
3. Initial interviewing

HRIS are competency and skills profiles can be searched to

find potential candidates for a new position or project, or to
identify an appropriate position for an employee or candidate,
and more effective career and succession planning helps align
business needs with employee aspiration and ensure that key
position are not left vacant.

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Performance appraisal:
Business success depends upon how well an organization’s talent
pool synergizes with its business objective. A performance
management system builds a bridge between enterprise strategies
and employee execution, and creates a synergy between business
strategy and employee action, reducing cost at the same time.
The information system should record individual employee
performance appraisal data such as the data of the appraisal, scores
for each performance criteria, potential for promotion, and other
information to from a comprehensive overview of each employee.
The textual data relating to appraisals can be retained in paper from
and can be combined with the overview obtained from the Human
Resource Information System for training, transfer & promotion
process. It define clear performance target at the beginning of the
performance period so that manger can provide iterative feedback,
coaching, and development training to employee s throughout the
performance period.

Training and Development:

Information system enables HR managers to plan and monitor

employee recruitment, training, and development programs by
analyzing the success history of the current programs. They also
analyze the career development status of each employee to
determine whether development method such as training programs
and periodic performance appraisals should be recommended.

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Staffing:

Information System that support staffing must record, and

track human resources within the organization. For example, a
personnel record-keeping system keeps track of additions,
deletions, and any other changes made to record in personnel
database. Changes in job assignment and compensation, or hiring
and termination would require constant updating. Another
application that can improve the efficiency of staffing is personnel
requirement forecasting. It provides forecasts of the number of
personnel required for each job category or for new projects being
planned by the management.

Compensation analysis:

The range and distribution of employee compensation (like,

wages, salaries, incentives and fringe benefits) can be analyzed
with the help of information system. This helps the company to
make comparisons with industry standards and other economic
indicators. This information can be useful for planning changes in
compensation.

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INFORMATION SYSTEM FOR MARKETING

The marketing function of an organization is concerned

with the planning promotion and sale of products/services in the
existing as well as new markets.

Marketing is profitable function of every business.

Marketing information is now used as an effective marketing tool.

It provides accurate marketing information to marketing

manager for taking accurate and timely decision. At present the
need of marketing information system is increasing in all fields of
management.

“Marketing Information System is the set of input,

processing, storage and output devices involved in supplying
information for marketing decision.”

Role of information system in Marketing

 Reducing the cost of gathering, summarizing & distributing

information.

 Information system provides all such information to estimate

and know consumer demand.

 Information system provides such marketing information to get

all competitive advantage

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MIS IN R.M.MOHITE TEXTILE Ltd.

In R.M.MOHITE TEXTILE, Ltd. marketing information

system generally include all activities related to the promotion and
sales of product or services.

Marketing information systems automate the collection,

maintenance is reporting of information connecting:

(1) The sales of goods and services to customers.

(2) The sales performance of marketing personnel or
distributor.
(3) The initiation of customer contacts and potential Market

both domestic & international.

The major area where information system support the

Marketing department are follows:

1. Sales Management

2. Internal Report System

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SALES FLOW CHART

Start

Inquiry

Quotations

No
Rate negotiations

Yes

Contract entry

Order processing

Production plan

Packing details

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 Shivaji University, Kolhapur

Start

Inquiry

Quotations

No
Rate negotiations

Yes

Contract entry

Order processing

Production plan

Packing details

Performa Invoice

Payment conformation

Arrangement of dispatching

Preparation of document

Stop

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ANALYSIS OF FLOW CHART

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Input data In this step information system receive data from the
customer. Customers do the inquiry for specific goods.
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Product name, quantity, customer name & address are
the content of the inquiry data.

Process data After receiving the inquiry from the customer they
(quotation) make quotation as per demand of the customer.
Quotations contents are product name & quality,
amount, etc.

Decision making In this stage customer & company get the decision
(rate About the rate. If consumers agree with the company
negotiations) rate then process is further continued. If customers do
not agree with the company then data is again stored in
input data.

Process data After negotiation of the rate both the parties enter into
( contract entry) a contract. In this contract every rules & regulation is
mentioned about the product quality, amount,
payment rules, dispatch date, packing & transporting.

Process data In this stage the order processing department processes

( order processing) the customer orders & the order data is sent to the
production department.

Process data In this stage production department receive the order

( production data & as per the order they prepare the production
plan) plan & make products on time.

Process data After completing the production they start the product
(packing details) packing & they store every packing file. In packing
files there are the product quantities, product quantity in per
box & total boxes of specific product. This data is recorded
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account receivable department & sales department.
 Shivaji University, Kolhapur

Sales Management

It is usually tied to order system or point of sales system. Its

major function is to report sales-usually categorized by product
line, sales region, marketing force, credit status.

In R.M.MOHITE TEXTILE Ltd. manufacture business to

business & business to consumer product. For both business
processes they make some different sales data. They store the sales
data in three file.

 Sales order file & sales detail file

 Invoice detail file
 Sales history file

In this file consider customer or dealer name, product name,

quantity, price, sales order date, invoice date, payment completion
date.

In Company the sales departments after receiving orders

validate and examine the customer’s status before sending their
approved orders to the order processing department.

The order processing department processes the customer

orders against inventory levels and generates a picking slip,
forwards it to the warehouse. Items not found in inventory can be
back ordered or marked as not available.

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The warehouse staff, based on the picking slip selected the

desired number of items from the warehouse bin number location.
It sends the annotated picking slip along with the picked items
(goods) to the order processing department.

The order processing department prepares a packing slip

that details the items to be shipped. These goods are packed in a
box.
The copy of the packing slip together with the approved
order is sent to the accounts receivable (AR) department.

The AR department prepares an invoice and sends it to the

customers or dealer, based on which the latter makes the payment.

The sales, order processing departments and the

warehouse share a single information system that access order,
customer and inventory data in the processing database. The
marketing and accounts receivable departments maintain their own
data but supplement this data with extracts from the order
processing database.

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Internal Report System

Marketing department must have good coordination with

other department. It will be benefited for the organizational growth.

In R.M.MOHITE TEXTILE Ltd. the internal report system

is very strong & every department connected to the marketing
department. Internal data support marketing for the decision of
product design, competitive price, quality etc. Other functional
department should supply this most useful information to
marketing department.

Accounts & Finance department prepare financial statement

& detailed records of sales cost & cash flow. Manufacturing
department contain information about the goods produced,
production schedules & goods dispatched.

The above information is most useful for marketing

manager for the marketing planning. In organization marketing
department collect the all the internal information from the
accounts & finance, production.

Whatever data other all departments give to the marketing

department store the same data & on basis of this data they develop
the marketing plan, policy & make the decision.

At the time of requirement information system gives the past

& current data to the marketing department.

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HUMAN RESOURCE INFORMATION SYSTEM

Human Resource is the most important function of the

organization. If organization want smoothly perform the HR function
then organization want support the information system.

“HRIS is systematic procedure for collecting, storing,

maintaining, retrieving & validating data needed by an organization.

ROLE OF INFORMATION SYSTEM IN HR

 Reducing the cost of gathering, summarizing & distributing

information.

 Collection of data various points in the HR function and using

computerized tools for making information available for effective
decision making.

 Developing and improving internet based application for

streamlining processes, co-ordination, and workflow management.

 Integration of various HR applications.

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HRIS IN R.M.MOHITE TEXTILE, Ltd

H.R. system is deal with recruitment & selection, training,

performance evaluation, career development of the employees.

Information System gives the day to day information of the

employees to the HR manager which helps decision making.

In R.M.MOHITE, Ltd Information System support the H.R.

for various policies & practices. The main aim is to allow for more
accurate data, provide a faster and more accurate data delivery
mechanism & empower employee’s satisfaction.

The major area where information system support the HR department

are follows:

(1) Recruiting & Selection

(2) Training & development programme

(3) Performance appraisal

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1. RECRUTMENT & SELECTION

START

INPUT
DATA

PROCESS
DATA

SORTOUT
APPLICATION

NO
DECISION
MAKING

YES

SORT OUT
APPLICSTION

OUTPUT
DATA

STOP

RECRUTEMENT&SELECTIONFLOWCHART

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 Shivaji University, Kolhapur

ANALYSIS OF FLOW CHART

Input Data This step includes the application by the
candidate from an input device
into main storage of the computer.

Process Data In this step all the applications are analyzed

Process Data This step sorts out application on the basis of

description, job specification & job analysis

Decision Making The next step is to select applications which

match with job profile. The application which
does not match with job profile is store back in
input data.

Process Data This step sorts the data basis of department

requirement.

Out put Data This step output the desired data on an output
devoice. Send the data to candidate E-mail
address.

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 Shivaji University, Kolhapur

The main reasons for organizations deployment of information system

for recruitment & selections are:
 Better management of the talent supply chain
 Better & faster identification of quality candidates.
 Improved processes emphasizing best practices.
 Optimization of staffing resources and increased employee
retention.
Information system for recruitment & selection are to get
both quality & quantity of participants, saves on recruitment costs, and
make hiring process faster.
R.M.MOHITE, Ltd. is uses the internet for posting of jobs
and receiving resumes. They receive resumes in the electronic form,
which can be archived and stored in database and can be later used by
application tracking system to analyze statistics of the organization
applicant pool.

They are fast realizing that they get to access the global
pool of application instead of limiting themselves to a local
constrained by geography.

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 Shivaji University, Kolhapur

2. PERFORMANCE APPRISAL
EMPLOYEE PROGRESS REPORT IN R.M.MOHITE
TEXTILE, Ltd.
Report of employee:
Card no: Nature of work:
Date of joining: Birth date:
Period From To
excellent good Avg. Bel.avg.
ATTENDENCE
SENCE RESPONCIBILITY
DICIPLINE
INTEREST IN JOB
REALIBILITY
INTELLIGENCE
HARDWORKING
CO-OPRATION
RELATION WITH
SUPERVISORE
RELATION WITH OTHERS
CLEANNESS
INITIATIVE
PERFORMANCE
TOTAL
REMARK SIGNATURE
T.K.
SUPERVISOR
H.O.D.
G.M. ( WORKS )

PERFORMANCE APPRISAL FLOW CHART

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 Shivaji University, Kolhapur

Start

Stored
employee
information

Storing updating
information

Grade giving to
employee

Yes
No

Check
employee
performance

Calculate employee
performance

Print
progress
report

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 Shivaji University, Kolhapur

ANALYSIS OF FLOW CHART

Input Data The input of the name of employees, employee

departments, employee information stored in input
device into main storage of the computer.

Process Storing the up dated information of the employees.

Data (Consider performance, behavior etc)

Process In this step grade points are given on the performance basis.
Data

Decision This step select employee’s positive performance. And the

Making data of negative performance is stored in input data.

Process The performance points are given by comparing one

Data employee performance with other employee
performance.

Output Output the desired data (name, department, points) on

Data an out put device, such as printer.

In R. M. MOHITE TEXTILE Ltd. evaluate the employee

performance. They are keeping the record of the each employee on

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 Shivaji University, Kolhapur

day to day basis. They maintain the employee progress report. They
develop the program of the progress report of the each employee.
They record information of employee at the joining date.

Information System helps to maintain & store data of

employee. Information system gives the quickly & accurate
information of particular employee regarding particular point. Without
use of the information system it was very difficult to analyze the
employee performance.

In the company following performance point are considered

attendance of employee, sense of responsibility, employee interest of
job, intelligence of employee, co-operation of employee, relation with
supervisors, relation with other, and performance of employee. These
points are considered at the time of evaluating performance of the
employee.

They mark the employee performance on the basis of

following category. Excellent, good, average, below average and the
employee progress is calculated. To evaluate the performance of all
individuals the above data stored in database.

Without support of information system performance of

employee cannot be effectively evaluated. Using traditional method it
is not possible because keeping the every person record with their day
to day activity it very difficult.

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 Shivaji University, Kolhapur

TRAINING & DEVELOPMENT FLOW CHART

Start

Receiving Data

Analyzing Data

Sort out Data

No
Select
Employee

Yes

Sort out Data

Keeping Record

Updating Record

No
Performanc
e Decision

Yes

Output Data

Stop

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 Shivaji University, Kolhapur

ANALYSIS OF FLOW CHART

Receiving HR department receive the data from the

data other department

Analyzing The data is analyzed with the help of set standards

Data in the P.A. process .

Sort out Less experienced & un skilled employees are sorted.

Data

Decision The select those employee who need training are

making sorted out & those who don’t require are sent again to
input data.
Sort out After training employee are sorted on the basis of
Data department.

Keeping the After completing the training program they

Record maintain the record for further use.

Updating After completing the training they evaluating the

record employee performance & compare with past &
current performance

Decision If employee performance is not up to the mark this

making data store back in input data.

Out put Data is store in particular software.

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 Shivaji University, Kolhapur

3. TRAINING & DEVELOPMENT

R.M.MOHITE. Ltd. have special department for the training &

development under HR departments. Special qualified, qualities &
experience person gets the training.

In R.M.MOHITE Company done the training through the on the

job training as well as off the job training.

The information system should consider the training and

development needs of an employee, with the ability to record and
enquiry on courses completed, those underway, and projected courses.
This will enable any gaps in training to be identified and allow
training costs to be monitored at the organizational level. The
information system could help for recording the details of training
imparted to various employees.

They sort-out those people who require the training they use
information system. They have total record of the employees they
choose that person who have less knowledge about their job as well as
they give training to new employee.

In the seminar hall they create the real environment like job
environment. They also appoint the field person who gives the training
to the employee.

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 Shivaji University, Kolhapur

At the time of training program they make use of

information system like LCD & Computer to be effective training
program.

Information system stored the data of the training program

of each & every employee. They observe the training person & they
evaluate the employee capability of before training & after training.

Information system gives updating information to the H.R.

manager it can be easier for HR manager to get right decision.

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 Shivaji University, Kolhapur

FINDING & OBSERVATION:

1. Information System helps in facilitating the work of HR

manager who can spend more time in devising means for employee
development.

2. HRIS is used to streamline, simplify & automate transaction

and administrative task.

3. HRIS helps to integrate HR application through a common

database and a single-user interface by making information available
for effective decision making.

4. Information System will reduce duplication and error while

improving access to employee information.

5. Information System is to allow more accurate data, provide a

faster and more accurate data delivery mechanism and empower
employees.

6. In Marketing & HR information system use electronic forms

are used to enter data in to database.

7. Marketing information system helps an organization update

it self with the current and future competitors.

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8. Marketing Information System assist the mangers in

analyzing and understanding the changing market trends, and
monitoring profitability and customer behavior.

9. The data that are collected and stored using Information

System used by mangers to plan pricing strategies and evaluate
success of sales.

10. Data is being generated at many points in the marketing &

sales process. There are a number of simple application software
packages, such as MS-Excel, MS-Office, MS-Access, Oracle, etc.
which enable the collection of data. Using the data collected in these
software packages.

11. HRIS helps to find right person to the right job.

12. Human Resources Information System reduces the cost &

time of recruitment & selection process.

13. Performance appraisal is done through observation method

& the data is evaluated with the help of specially designed software.

14. The need for Training is evaluated from the results drawn
from the Performance Appraisal process.

15. Both on job & off job methods are used for training.

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SUGGESTION & CONCLUSIONS:

 The data of unselected employee is not stored. So company should

develop special software’s to store such data which can be used in
future.

 Company should integrate access card system in their organization

to simplify the payroll process.

 Company should be particular in selecting the candidates for lower

level jobs, qualification & experience matches with the job profile so
as to save the training efforts.

 In information system department co should be specific about

selecting technically skilled people to reduce training expenses.

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