Verbatim 4

Paperless Debate Manual

Aaron Hardy
Ashtar Communications
8/22/2012 re!" 4"#"1
2

Table of Contents
INTRODUCTION ..................................................................................................................................................... 4
$HA%&' ()$* """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" #
QUICK START GUIDE .............................................................................................................................................. 8
PC 'H+,%C-% CH)A% 'H))% """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 8
MAC 'H+,%C-% CH)A% 'H))% """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" .
/-0C1 '%A,% 2 ,)/-0,)M)(%' """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 10
/-0C1 '%A,% 2 0('%A33A%0+( """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 11
/-0C1 '%A,% 2 403) 4+,MA%%0(5 """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 16
/-0C1 '%A,% 2 PAP),3)'' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 16
/-0C1 '%A,% 2 C-'%+M070(5 V),8A%0M """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 14
/-0C1 '%A,% 2 C+(V),%0(5 8AC1403)' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 1#
/-0C1 '%A,% 2 ADVA(C)D 4)A%-,)' """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 19
CHAPTER 1 GETTING STARTED .......................................................................................................................... 1
8)()40%' +4 PAP),3)'' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 1:
D)'C,0P%0+( +4 PAP),3)'' """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 18
,)/-0,)M)(%' """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 1.
0('%A33A%0+( """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 21
C+(405-,0(5 V),8A%0M ')%%0(5' """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 29
5)%%0(5 +,0)(%)D """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 2.
CHAPTER ! "I#E "OR$ATTING ........................................................................................................................... %!
H)AD0(5' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 62
CA,D 4+,MA%%0(5 """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 64
ADD0%0+(A3 4+,MA%%0(5 4-(C%0+(' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 69
C+(V),%0(5 8AC1403)' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 6:
CHAPTER % DE&ATING PAPER#ESS ..................................................................................................................... %8
'%)P +() 2 +P)( A ;'P))CH< D+C-M)(% """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 68
'%)P %$+ 2 +P)( 403)' """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 68
'%)P %H,)) 2 ')(D %+ 'P))CH """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 6.
'%)P 4+-, 2 +,5A(07) 'P))CH """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 40
'%)P 40V) 2 %,A('4), 'P))CH """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 41
,)CAP """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 41
CHAPTER 4 AD'ANCED "EATURES .................................................................................................................... 4!
%0M), """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 42
$A,,A(%' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 42
(AVPA()C=C3) """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 42
V0,%-A3 %-8 """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 46
CA')30'% 4)A%-,)' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 44
CHAPTER ( USING 'ER&ATI$ )ITH PADS......................................................................................................... 4
-P3+AD %+ PAD'"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 4:
A-%+MA%0C C+>A-%H+,0(5 -PDA%)' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 48
C+(405-,0(5 PAD' 4+, A-%+'AV) """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 48
6

CHAPTER * PAPER#ESS &EST PRACTICES ............................................................................................................ 4+
D050%A3 %-8 +,5A(07A%0+( """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 4.
')%%0(5 -P $0(D+$'""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" #0
')%%0(5 -P $+,D """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" #1
P,)>%+-,(AM)(% ')%-P """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" #6
0(>,+-(D """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" #4
P-830C ,)3A%0+(' """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" #9
CHAPTER "REQUENT#, ASKED QUESTIONS .................................................................................................... (8
%H) D)C0'0+( %+ '$0%CH """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" #8
P,0VAC=/')C-,0%= """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 90
0('%A33A%0+( P,+83)M' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 91
5)(),A3 MAC,+ P,+83)M' """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 96
'P)C040C MAC,+ ),,+,' """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 99
0(>,+-(D """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 9:
APPENDI- A KNO)N ISSUES ............................................................................................................................. .
4

Int/o012t3on
'i?ni@icant chan?es and impro!ements ha!e been made to Verbatim in the tAo years since this manual
Aas last re!ised" %his edition brin?s to?ether documentation on the neA @eatures and maBor chan?es in
both !4"0 and !4"#C includin? more eDtensi!e discussion o@ the Mac !ersion o@ Verbatim"

%here has been one other maBor chan?e since the last edition" Paper is dead" Almost all colle?e
pro?rams are noA paperless as Aell as the !ast maBority o@ hi?h school pro?rams on the national circuit"
Hi?h school debate camps ha!e almost entirely abandoned paper and the last @eA holdouts are a dyin?
breed"

A certain le!el o@ technolo?ical saa!y is noA as @undamental to debate success as speed drills or
research sEills" %his manual aims to pro!ide both a set o@ instructions @or usin? Verbatim as Aell as a
@oundation @or learnin? the basic sEills o@ paperless debatin?" 0t is my hope that it can ser!e as a !aluable
resource @or a ?eneration o@ debaters Aho Aill liEely ?o their entire career Aithout e!er readin? a card
o@@ paper"

'ince sAitchin? $hitman to paperless and releasin? the @irst !ersion o@ the template in 2008 0 ha!e
recei!ed thousands o@ emails Aith @eedbacE su??estions and constructi!e criticism and ha!e learned
@rom and collaborated Aith doFens o@ other interested debate pro?rammers" 0 oAe a ?reat deal o@
thanEs to all o@ them 2 and in particular to the students at $hitman Aho ser!ed @or the last @i!e years as
Aillin? test subBects and put up Aith an endless pro?ression o@ beta !ersions bu? @iDes and
undocumented ;AorEarounds"<

Additional resources the most recent !ersion o@ Verbatim and much more can be @ound atG
httpG//paperlessdebate"com

As alAays 0 Aelcome @eedbacE in any @orm 2 Huestions @eature reHuests bu? reports etc" should be
directed to me at ashtarcommunicationsI?mail"com"



#

)4at5s Ne67

%he basic @unctionality o@ Verbatim is the same as e!er 2 shortcuts @or speedin? up research and a set o@
macros to maEe assemblin? or?aniFin? and ?i!in? speeches @aster and easier" 4or a comprehensi!e list
o@ updates up?rades and bu? @iDes see the Verbatim chan?elo? at paperlessdebate"com"

4or those up?radin? @rom an older !ersion o@ Verbatim or considerin? a sAitch @rom another template
here&s a list o@ the most important neA @eatures since the pre!ious !ersion o@ this manual"
Hea03n8 o/8an39at3on
Verbatim 4C is a chan?e @rom the ;Headin? 3e!els< that most people are used to" 0t introduces a neA
style/headin? le!el called ;PocEet< Ahich is abo!e ;Hat"< %he basic analo?y is to thinE o@ each $ord
document as an eDpando 2 this ?i!es you 4 le!els o@ headin?s to subdi!ide your @ilesG

Hea03n8 1 Po2:et
Hea03n8 ! Hat
Hea03n8 % &lo2:
Hea03n8 4 Ta8









4or additional discussion o@ the neA headin? structure includin? a len?thy Busti@ication @or the chan?e
and tips on hoA to optimally or?aniFe your @iles @or the neA @ormat see Chapter 2 2 4ile 4ormattin?"
Use/ P/of3les
%here is a neA inter@ace @or ;customiFin?< your
installation o@ Verbatim such as the @onts siFes
@ormattin? options and Eeyboard shortcuts
Jincludin? a dynamically updatin? ribbon
inter@aceK" %his should maEe it easy to personaliFe
the appearance o@ your @iles Aithout needin? to
di? throu?h the $ord styles or learn LM3 to
chan?e the ribbon"

0t also ?i!es you the option to import and eDport
settin?s 2 so you can HuicEly share your pre@erred
@ont setup Aith another team member or mo!e
your ;pro@ile< to a di@@erent computer"

9

8est o@ all it doesn&t mess up anyone else&s @ormattin?" $hen you open a Verbatim @ile @rom someone
else it Aill automatically appear in your settin?s re?ardless o@ Ahat @onts etc" it Aas created Aith" %his
means there&s no reason @or the team to @i?ht o!er Calibri !s" %imes (eA ,oman 2 e!eryone can ha!e
their personal settin?s and ne!er EnoA the di@@erence"

All customiFation options can be accessed @rom the Verbatim settin?s Ahich can
be opened @rom the button on the ribbon 2 or @rom the Add>0ns section o@ the
4ile menu"


Use/ 3nte/fa2e
%he user inter@ace @rom ribbon to Eeyboard shortcuts has been completely redesi?ned" Many elements
are dynamically updatin? to alloA customiFation Aithout the hassles o@ learnin? ribbon LM3"

PCG


MacG

'e/bat3;39e
Many people ha!e reHuested that they ha!e Verbatim ;alAays a!ailable< e!en
Ahen openin? a @ile not ori?inally created in the template" 0n the past some
people ha!e tried settin? up Verbatim as their ;(ormal< template"
-n@ortunately that introduces a host o@ complications and maEes cross>template
compatibility a ni?htmare" 0nstead the latest !ersion lets you automatically add
a button to the toolbar in your (ormal template 2 one clicE and any @ile you
Aant becomes a Verbatim document and Aill e!en ;snap< into your pre@erred
@ormattin? i@ possible"

%he Mac !ersion also installs this @unctionality automatically Ahich remo!es the need @or complicated
manual installation steps reHuired in pre!ious !ersions"
'3/t1al t1b
Verbatim 4 has a neA ;!irtual tub< @eature Ahich alloAs you to
insert blocEs @rom @iles Aithout actually openin? them" %his maEes it much easier and @aster to insert
thin?s liEe theory blocEs commonly used 2AC blocEs etc" Aithout Aastin? the time o@ @indin? each @ile
to open it"



:




(+%)G %he !irtual tub @eature is only a!ailable in the $indoAs !ersion o@ Verbatim"
Pa/a8/a<4 Inte8/3t=
Many people complain that the ;,emo!e ,eturns< @unction o@ most templates eliminates the ori?inal
article conteDt maEin? it impossible to EnoA Ahere one para?raph starts and another be?ins" %here is a
neA JoptionalK @eature Ahich automatically inserts a !ery small ;pilcroA< para?raph si?n JMK at each
para?raph breaE Ahile condensin? the teDt" 0t doesn&t impact readability at all but still alloAs you to see
Ahere the ori?inal breaEs Aere" 8est o@ both Aorlds"
Ot4e/ "eat1/es
Compared to earlier !ersions Verbatim 4C contains doFens o@ smaller neA @eatures bu? @iDes and
up?rades" 4or a more complete list o@ chan?es see the chan?elo? at paperlessdebate"com

8

Q132: Sta/t G130e
Here&s a condensed !ersion o@ the rest o@ this manual @or those Aho already EnoA Ahat they&re doin?"

PC S4o/t21t C4eat S4eet
%his is the de@ault list o@ Eeyboard shortcuts in the PC !ersion o@ Verbatim" All o@ them can be chan?ed
by the user"

"o/;att3n8
42 2 Paste -n@ormatted %eDt
46 2 Condense
44 2 PocEet
4# 2 Hat
49 2 8locE
4: 2 %a?
48 2 Cite
4. 2 -nderline J%o??le on/o@@K
410 2 )mphasis
411 2 Hi?hli?ht J%o??le on/o@@K
412 2 Clear 4ormattin?

Ctrl>8 2 'hrinE %eDt" 'hrinEs un>underlined teDt to pro?ressi!ely smaller @ont siFes"
CtrlC42 2 Auto>-pdate 'tyles" %ries to update the entire document based on the Verbatim styles you
ha!e con@i?ured"
CtrlC46 2 'elect 'imilar" $ill select all teDt in the document Aith the same style as the current selection"
CtrlC48 2 Copy Pre!ious Cite" Duplicates pre!ious cite in the document @or cuttin? lon? articles"
Ctrl>/ 2 Cite ,eHuest" %urns the current card into a cite>reHuest ready @ormat"

Pa<e/less
N Eey 2 'end %o 'peech" 'ends selected teDt or PocEet/Hat/8locE/Card" 0@ in readin? !ieA inserts a card
marEer" Can also use Ctrl>Alt>"
Ctrl>Alt>O 2 Mo!e -p
Ctrl>Alt>P2 Mo!e DoAn
Ctrl>Alt> 2 Delete 8locE/Card/Hat
Ctrl>'hi@t>( 2 (eA 'peech Document
Ctrl>'hi@t>' 2 Copy %o -'8
Ctrl>%ab 2 Cycle %hrou?h +pen $indoAs
Ctrl>N Eey 2 Cycle the (a! Pane throu?h Headin?s 1>6 J,eHuires the standalone (a!PaneCycle"eDeK
Ctrl>'hi@t>, 2 %o??le ,eadin?/Dra@t VieA


.

$a2 S4o/t21t C4eat S4eet
%his is the de@ault list o@ Eeyboard shortcuts in the Mac !ersion o@ Verbatim" All o@ them can be chan?ed
by the user"

"o/;att3n8
42 2 Paste -n@ormatted %eDt
46 2 Condense
44 2 PocEet
4# 2 Hat
49 2 8locE
4: 2 %a?
48 2 Cite
4. 2 -nderline J%o??le on/o@@K
410 2 )mphasis
411 2 Hi?hli?ht J%o??le on/o@@K
412 2 Clear 4ormattin?

Command>8 2 'hrinE %eDt" 'hrinEs un>underlined teDt to pro?ressi!ely smaller @ont siFes"
CtrlC42 2 Auto>-pdate 'tyles" %ries to update the entire document based on the Verbatim styles you
ha!e con@i?ured"
CtrlC46 2 'elect 'imilar" $ill select all teDt in the document Aith the same style as the current selection"
CtrlC48 2 Copy Pre!ious Cite" Duplicates pre!ious cite in the document @or cuttin? lon? articles"
Command>/ 2 Cite ,eHuest" %urns the current card into a cite>reHuest ready @ormat"

Pa<e/less
N Eey 2 'end %o 'peech" 'ends selected teDt or PocEet/Hat/8locE/Card" 0@ in readin? !ieA inserts a card
marEer" Can also use Ctrl>Command>"
Ctrl>Command>O 2 Mo!e -p
Ctrl>Command>P2 Mo!e DoAn
Ctrl>Command> 2 Delete 8locE/Card/Hat
Ctrl>'hi@t>, 2 %o??le ,eadin?/Dra@t VieA

10

Q132: Sta/t Re>13/e;ents
Re>13/e;ents PC
$32/osoft )o/0 2 Verbatim 4C Aas desi?ned @or $ord 2010 and Aill AorE best in that !ersion" Most
@unctions should AorE @ine in $ord 200: thou?h minor errors may be encountered" Versions be@ore
200: are not supported" 0t is untested Aith the neA pre!ieA o@ $ord 2016 but at least some @eatures
are liEely to breaE"

)3n0o6s 2 Verbatim 4C should AorE under $indoAs : Vista or 8" Most @eatures should AorE @ine
under $indoAs LP but Verbatim Aill liEely need to be manually installed and you may eDperience
minor errors"

Re>13/e;ents $a2
$32/osoft )o/0 2 Verbatim 4C Aill only AorE Aith Mac $ord 2011" )arlier !ersions are not supported"

$a2 OS - 2 All modern !ersions o@ Mac +' L should AorE includin? 3eopard 'noA 3eopard 3ion and
Mountain 3ion" 0@ the automatic installer @ails manual installation Aill need to be per@ormed"



11

Q132: Sta/t Installat3on
%he most recent !ersion o@ Verbatim can be doAnloaded @romG
httpG//paperlessdebate"com

8oth the PC and Mac !ersions come Aith an automatic installer" DoAnload and run the "msi @ile JPCK or
unFip and open the "mEp? JMacK" 0@ success@ul there Aill either be a shortcut to Verbatim on your
desEtop JPCK or an option @or ;Debate< in your My %emplates list on the Mac" (+%)G %he desEtop
shortcut to Verbatim Aill not AorE on $indoAs LP e!en i@ the installation Aas success@ul"

0@ the automatic installation @ails use the @olloAin? manual installation steps" 4or more detailed
instructions see the section on installation in Chapter 1"

I$PORTANT NOTE DO NOT?
Put the template @ile in another location Jsuch as your desEtop or $ord 'tartup @olderK
,ename the @ile @rom Debate"dotm
MaEe Verbatim your (ormal"dotm template
Doin? any o@ these thin?s Aill maEe it impossible @or you to use @iles produced by others or !ice !ersa"
$an1al Installat3on PC
1K DoAnload Verbatim JDebate"dotmK and put it in your $ord %emplates @olderG
'3sta@ 2 CGQ-sersQusernameQAppDataQ,oamin?QMicroso@tQ%emplates
-P 2 CGQDocuments and 'ettin?sQusernameQApplication DataQMicroso@tQ%emplates"

=ou may also Aant to create a 'H+,%C-% to Debate"dotm Jnot a copyK on your desEtop to maEe
openin? Verbatim easier"

2K ChecE Macro 'ecurity 'ettin?s" 0n $ord ?o to $ord +ptions 2 %rust Center 2 %rust Center 'ettin?s
and maEe sure ;)nable All Macros< is selected

6K +P%0+(A3 2 0nstall a ;VerbatimiFe< button" 5o to the Verbatim 'ettin?s and clicE the ;VerbatimiFe
(ormal %emplate< button" 0@ success@ul this Aill add a button to the Home tab o@ your ribbon Ahich Aill
add Verbatim to any document" 0@ the automatic button install doesn&t AorE read the manual
installation instructions later in this manual"

4K 0nstall optional so@tAare" 0@ you Aant to use (a!PaneCycle or a %imer place those @iles in the $ord
%emplates @older as Aell"
$an1al Installat3on $a2
%o install Verbatim Mac the template @ile JDebate"dotmK must be placed in your ;My %emplates< @older"
8y de@ault this is located atG
-sernameG3ibraryG Application 'upportGMicroso@tG+@@iceG-ser %emplatesGMy %emplates

%his @older @reHuently doesn&t eDist by de@ault and is hidden and inaccessible e!en i@ it does 2 0
recommend care@ully @olloAin? these steps as the easier AorEaroundG
1K DoAnload Verbatim Mac JDebate"dotmK to your desEtop
12

2K +pen $ord normally Aith no document open
6K 5o to 4ile 2 +pen and select Debate"dotm @rom your desEtop"
4K 0@ it asEs you to ;)nable Macros< clicE =es
#K 0mmediately ?o to 4ile 2 'a!e As" %his should automatically prompt you to re>sa!e the template in the
correct My %emplates location" MaEe sure the @ile is still named Debate"dotm and o!erArite any
preeDistin? @ile o@ the same name"
9K Completely close $ord and delete the copy o@ Debate"dotm @rom your desEtop"
:K ,estart $ord then ?o to 4ile 2 (eA 4rom %emplate and select My %emplates" =ou should noA ha!e
an option @or ;Debate"< ClicEin? this Aill open a neA blanE Verbatim document"
8K %he @irst time you open Verbatim it Aill also automatically install a neA toolbar Aith an ;Attach
Verbatim< button that should appear Ahene!er you open a neA blanE or non>Verbatim document" 0@
this toolbar doesn&t appear try ?oin? to VieA 2 %oolbars 2 and selectin? ;Verbatim(ormal"<


16

Q132: Sta/t "3le "o/;att3n8
%he Eeyboard shortcuts are listed abo!e" AlAays use ;Paste %eDt< @or pastin? @rom the internet" 412
clears @ormattin? i@ you mess up"

Don&t use manual pa?e breaEs"

Don&t include eDtra Ahite space 2 the styles are desi?ned to include the appropriate amount"

-se the neA (a!i?ation Pane to see the di@@erent headin? le!els" ,i?ht>clicE and select ;'hoA Headin?
3e!els< to eDpand or collapse" PocEet R Headin? 1 Hat R Headin? 2 8locE R Headin? 6 %a? R Headin? 4"
=ou can also dra? and drop ri?ht in the (a! Pane" ,ecommended you install (a!PaneCycle"eDe to maEe
this easier"
Q132: Sta/t Pa<e/less
'tart a neA speech document Aith the toolbar button or by pressin? Ct/lAS43ftAN" %he Aord ;speech<
has to appear someAhere in the title" 0@ more than one ;speech< document is acti!e $ord Aill send to
the most recently opened"

%he B@C Ke= is the multi>@unction paperless button" 0t sends the current selection to your speech doc or
i@ nothin? is selected the current 8locE Card Hat or PocEet" 0n ,eadin? !ieA it inserts a card marEer"

Ct/lAAltAD and Ct/lAAltAEmo!e units up and doAn in the document outline" Ct/lAAltA deletes a unit"

$hen the speech is ready sa!e a copy to the -'8 dri!e usin? the button on the toolbar or Ct/lAS43ftAS" 0@
you ha!e PaD' set up the 'a!e to PaD' button in the Verbatim 'ettin?s"


14

Q132: Sta/t C1sto;393n8 'e/bat3;
%here is a neA inter@ace in the Verbatim 'ettin?s Ahich maEes it !ery easy to chan?e the de@ault
Verbatim settin?s @or @onts siFes and Eeyboard shortcuts" 0t is hi?hly recommended that you use this
inter@ace to maEe chan?es to the template Ahene!er possible instead o@ chan?in? styles or shortcuts
manually"

%o access clicE the 'ettin?s button on the ribbon maEe your chan?es then clicE ;'a!e"<

0MP+,%A(% (+%)G =ou may ha!e to completely close and restart $ord then open the settin?s and clicE
;'a!e< one more time @or all settin?s to taEe e@@ect"

Additional modi@ications beyond those included in the customiFation inter@ace can still be made
manually"

0@ you do decide to modi@y Verbatim you should endea!or to maEe sure that your template is
compatible Aith the +pen Paperless ProBect" More in@ormationG
httpG//paperlessdebate"com/!erbatim/open>paperless>proBect/


1#

Q132: Sta/t ConFe/t3n8 &a2:f3les
Most people Aill ha!e @iles produced in other templates or earlier !ersions o@ Verbatim that Aill need to
be con!erted to the neAest @ormat" Verbatim includes a set o@ con!erters to help automate this process"
$hile they are rarely per@ect they should help maEe the transition process much smoother"

%o use clicE the ;Con!ert< button on the toolbar"
%his Aill ?i!e you the option to con!ert the currently
open @ile J@or eDample a@ter usin? the ;VerbatimiFe<
button on a non>Verbatim documentK any @ile @rom
your computer or an entire @older o@ @iles at one
time"

0MP+,%A(% (+%)G =ou should alAays maEe a
bacEup copy be@ore attemptin? to con!ert a @ile
especially Ahen tryin? a batch con!ert o@ an entire
@older"

A@ter selectin? the appropriate @ile choose the
option you&d liEe to ;Con!ert 4rom"<

0@ you&re not sure Ahat template the @ile Aas
produced in try the ;(on>Verbatim %emplate<
option @irst"

0t is also hi?hly recommended that you try multiple di@@erent con!erters to see Ahether one produces
better results than another" =ou may @ind that a combination o@ tAo di@@erent con!erters AorEs best @or
eDample"

Dependin? on the options you choose a@ter con!ertin? there Aill either be a neA open document Aith
the results o@ the con!ersion or a neA con!erted copy Aill ha!e been created on your hard dri!e in the
same location as the ori?inal Aith ;Con!erted< appended to the @ilename"

A@ter con!ertin? you may @ind that the @ile still has a @eA repeated errors 2 @or eDample each headin?
le!el mi?ht be o@@ by one" %his is a ?ood time to maEe use o@ the ;'elect 'imilar< macro by pressin?
CtrlC46" %his Aill alloA you to HuicEly con!ert all ;8locEs< in the @ile into ;%a?s< @or eDample"

19

Q132: Sta/t A0Fan2e0 "eat1/es
4or a more eDtensi!e discussion on each o@ these @eatures see the appropriate chapter later in the
manual"
'3/t1al T1b
%he Virtual %ub is only desi?ned @or use Aith a small number o@ Aell>or?aniFed @iles" %o ?et started
create a @older Aith a @eA @iles that you&re con@ident are @ormatted correctly" +pen the Verbatim
'ettin?s and select the location o@ your Virtual %ub on the V%ub tab then clicE ;Create V%ub"<

Dependin? on hoA many @iles you&re tryin? and hoA lon? they are it may taEe se!eral minutes to
complete" =ou should then be able to select @iles @rom the Virtual %ub menu on the ribbon and broAse
the @ile contents"

0t is only possible to paste sections o@ the @ile at the 83+C1 le!el usin? the Virtual %ub" %his means that i@
a @ile appears in the Virtual %ub menu but is ?rayed out this is liEely due to the @ile not includin? any
headin?s @ormatted as a 8locE"

0@ the Virtual %ub creator crashes try remo!in? all but one @ile @rom the V%ub and rerunnin? it" 0@ it&s
success@ul add @iles bacE in one at a time until you @ind the culprit" Crashes are liEely caused by
improperly @ormatted @iles especially i@ created ori?inally in a non>Verbatim template"

(ote that i@ you maEe any chan?es to any o@ the @iles in the V%ub that it Aill necessitate completely
recreatin? the V%ub" %hat maEes the V%ub best suited @or @iles Ahich chan?e rarely such as theory or
impact bacE@iles"
Co<= to PaDS
0@ you are a PaD' subscriber and Aant to maEe use o@ -'8>@ree speech doc trans@ers do the @olloAin?G
1K +pen the public PaD' site in your broAser and lo?>inG
httpG//pads"paperlessdebate"com/colle?e
or
httpG//pads"paperlessdebate"com/hs

2K (a!i?ate to your schools @older on the public site such as
httpG//pads"paperlessdebate"com/colle?e/ho?Aarts

6K Create a neA sub>@older Aith the name o@ your team such asG
;Ho?Aarts Potter>5ran?er<

4K +pen the Verbatim 'ettin?s in $ord and ?o to the PaD' tab"
0nput the name o@ your school&s PaD' site and the eDact name o@
the @older you Bust created as in the eDample at ,i?ht" MaEe sure
to checE the option i@ usin? the Hi?h 'chool site" ClicE 'a!e"

#K 0@ e!erythin? has been con@i?ured correctly you should noA be
able to use the ;Copy to PaD'< button to instantly upload your
current document to your @older on the public site"
1:

C4a<te/ 1 Gett3n8 Sta/te0
&enef3ts of Pa<e/less
%he bene@its o@ debatin? Aithout the need to lu? multiple #0C pound tubs o@ e!idence all o!er the
country probably doesn&t bear much @urther eDplication" 8ut in addition to the ob!iousG

Cost saF3n8s 2 Probably the number one @actor in@ormin? most decisions to sAitch" 0t sa!es all the
money spent on paper printin? copyin? eDpandos and other tub>related supplies as Aell as costs
associated Aith checEed ba??a?e on airlines 2 Aith escalatin? @ee structures not an insi?ni@icant
amount" 'omeAhat less ob!iously it also sa!es money on the siFe o@ rental !ehicles needed to
transport the a!era?e team" $hile o@@set to a de?ree by the increased costs o@ the reHuisite
technolo?y Jlaptops etc"""K the net cost sa!in?s in the @irst year easily reach into the multiple
thousands o@ dollars" 0n a time Ahen many bud?ets across the country are at si?ni@icant risE o@ bein?
cut paperless is a no>brainer"

At to1/na;ents 2 More prep time be@ore rounds due to not mo!in? tubs HuicEer departure due to
the lacE o@ needed clean up easier AorE sharin? cite reHuests less lost @iles etc"

EnF3/on;ental benef3ts 2 %hese are probably not !ery si?ni@icant in the ?rand scheme o@ thin?s and
usin? more laptops mi?ht o@@set any bene@its 2 but it does sa!e a lot o@ paper inE cartrid?es
increased Aei?ht on planes etc"""0 Aouldn&t list this as an incontro!ertible reason to sAitch at least
Aithout somebody doin? some research 2 but it mi?ht be a nice icin? on the caEe"

PR 2 $hether the en!ironmental bene@its are real or percei!ed your team can ?et a ton o@ positi!e
press @rom your institution o!er the transition" %here&s ne!er a bad time to impress the
administration especially Ahen money is ti?ht"


18

Des2/3<t3on of Pa<e/less
4or those Aho ha!en&t yet seen a team debate paperless Jdo these people eDist anymore*K here&s a
basic run>doAn o@ hoA it AorEs"

All @iles are produced electronically usin? the same $ord template Ahich incorporates both the normal
@ormattin?/or?aniFin? @unctions o@ a debate template and a @eA added @eatures speci@ically @or
paperless" 4iles are Eept centrally or?aniFed in a di?ital ;tub< comprised o@ @olders sub>@olders and
indi!idual @iles"

)ach team carries three laptops" %he debaters Aill each use a laptop to prepare speeches Aith placin?
all cards that Aill be read @or the upcomin? speech into one $ord document" %his is accomplished
rapidly by usin? a set o@ simple $ord macros Ahich @acilitate both trans@errin? blocEs and cards betAeen
open documents and or?aniFin? them into speech order"

0mmediately prior to speaEin? the debater Aill place their entire upcomin? speech on a -'8 Bump dri!e"
An automatic sync pro?ram such as PaD' or DropboD may also be used to trans@er the @ile" %his is @irst
?i!en to their partner Aho copies it to their laptop to ensure a bacEup is a!ailable in the e!ent o@ a tech
@ailure"

0t is then ?i!en to the opposin? team" 0@ the other team has their oAn laptopJsK they&re Aelcome to use
them to !ieA the @ile" 0@ not the paperless team uses their third bacEup laptop as a ;!ieAin?< computer
@or the other teams use @or the Ahole debate" 0@ @or some reason the other team needs a second
;!ieAin?< computer the paperless team can let the other team use one o@ their other laptops durin?
their prep time"

%he same Aill repeat @or each speech Jat least those Aith cardsK" A@ter the debate the Bud?e is @ree to
use either their oAn laptop or one o@ the paperless team&s to looE at the e!idence"

Are there di@@erences betAeen this and hoA a round proceeds under ;normal< conditions Aith paper*
=es althou?h not as ?reat as some ha!e en!isioned" More importantly there&s noA a lar?e reser!oir o@
eDperience to draA @rom Ahich indicates one thin? conclusi!ely 2 it AorEs" A list o@ commonly asEed
Huestions and concerns are included near the end o@ this manual Ahich should help ?i!e a more
complete picture o@ hoA the debate transpires in actual practice"




1.

Re>13/e;ents
All you need to run Verbatim is a laptop Aith a recent copy o@ Microso@t $ord" 0@ it can run $ord it can
run Verbatim"

$hile Verbatim Aill run on both the PC and the Mac and can run on multiple di@@erent +'&s and !ersions
o@ $ord i@ you ha!e a choice the best setup is )o/0 !.1. on t4e PC" )!entually $ord 2016 Aill
supplant this but as o@ this Aritin? Verbatim !4"#C is desi?ned @or and AorEs best Aith $ord 2010 @or
$indoAs"

0@ you need to do paperless on a !ery old laptop @or eDample usin? $ord 2006 or Mac $ord
2004/2008 or e!en on 3inuD then you should use an older !ersion o@ Verbatim instead such as !6"2"

Soft6a/e PC
$32/osoft )o/0 2 Verbatim 4C Aas desi?ned @or $ord 2010 and Aill AorE best in that !ersion" Most
@unctions should AorE @ine in $ord 200: thou?h minor errors may be encountered" Versions be@ore
200: are not supported" 0t is untested Aith the neA pre!ieA o@ $ord 2016 but at least some @eatures
are liEely to breaE"

)3n0o6s 2 Verbatim 4C should AorE under $indoAs : Vista or 8" Most @eatures should AorE @ine
under $indoAs LP but Verbatim Aill liEely need to be manually installed and you may eDperience
minor errors"
Soft6a/e $a2
$32/osoft )o/0 2 Verbatim 4C Aill only AorE Aith Mac $ord 2011" )arlier !ersions are not supported"

$a2 OS - 2 All modern !ersions o@ Mac +' L should AorE includin? 3eopard 'noA 3eopard 3ion and
Mountain 3ion" 0@ the automatic installer @ails manual installation Aill need to be per@ormed"

Ha/06a/e
#a<to<s 2 )ach team Aill need 6 laptopsG one @or each debater and one ;!ieAin?< computer to
@acilitate sharin? e!idence Aith the other team" $hile sometimes opponents ha!e their oAn computers
that they Aould rather use it&s certainly not uni!ersal" )ssentially any machine capable o@ runnin? $ord
Aill be more than su@@icient"

US& "las4 D/3Fes 2 Any Eind Aill do" )ach team needs at least 2 althou?h ha!in? a store o@ eDtras on
hand is ad!isable" %hey&re easily lost occasionally breaE and are cheap enou?h to buy in bulE" +ne
caution 2 try to buy dri!es Ahich ha!e a relati!ely thin pro@ile" 'ome o@ the Aider !ersions can blocE
access to other -'8 ports Ahich can maEe usin? a mouse or second dri!e di@@icult"

Po6e/ S1<<l3es 2 5i!en the paucity o@ a!ailable outlets in most classrooms Jespecially in hi?h schoolsK
it&s a ?ood idea to maEe sure each team is carryin? a 6 outlet poAer strip/sur?e protector a 6 pron? plu?
adaptor and a hea!y duty eDtension cord J2# @eet is probably prudentK"

20

Po031; 2 Ahile optional most debaters pre@er to ha!e somethin? to put
their computer on Ahile speaEin?" %he current ?old standard are these
Jpictured on ri?htKG httpG//AAA"pctabletote"com/

%hey en?ender a @air number o@ complaints in the debate community
mostly due to price JST#0/perK and durability" 8ut none o@ the other
alternati!es people ha!e tried ha!e @ared much better and these are much
li?hter Aei?ht than most"

EGte/nal $o1se 2 %he process o@ assemblin? a speech is much more rapid
Aith an eDternal mouse than a clunEy touchpad and it can come in handy
Ahile usin? the computer to speaE @rom" 0t&s e!en possible to pro?ram
some o@ the hi?her>end mice Aith multiple buttons to automate many o@
the common tasEs used in paperless and essentially prep a speech Aith one
hand" 0&ll lea!e that up to the tech sa!!y to @i?ure out"

21

Installat3on
%he most recent !ersion o@ Verbatim can be doAnloaded @romG
httpG//paperlessdebate"com

$hether you use the automatic or manual installation you should maEe sure to @olloA the ;Post>
installation 'teps< beloA to checE your macro security settin?s and install an optional VerbatimiFe
button"

I$PORTANT INSTA##ATION NOTE DO NOT?
Put the template @ile in any location other than your %emplates @older Jsuch as your desEtop or
$ord 'tartup @olderK
,ename the @ile @rom Debate"dotm
MaEe Verbatim your (ormal"dotm template
Doin? any o@ these thin?s Aill maEe it impossible @or you to use @iles produced by others or !ice !ersa"
A1to;at32 Installat3on
8oth the PC and Mac !ersions come Aith an automatic installer" DoAnload and run the "msi
@ile JPCK or unFip and open the "mEp? JMacK" 0@ success@ul there Aill either be a shortcut to
Verbatim on your desEtop JPCK or an option @or ;Debate< in your My %emplates list in the
$ord Document 5allery on the Mac"

(+%)G %he desEtop shortcut to Verbatim Aill not AorE on
$indoAs LP e!en i@ the installation Aas success@ul" =ou Aill
need to manually create a shortcut to Verbatim i@ you Aant
one"

%he automatic installation should AorE @or most people 2 but
i@ it @ails you should @olloA the steps @or manual installation
beloA"

22

$an1al Installat3on PC
4or the @olloAin? eDamples CGQ is the AindoAs partition o@ your hard dri!e and ;username< is the name
o@ your currently lo??ed in user" 0@ you use multiple user accounts maEe sure to install the template @or
each o@ them"

All that&s needed @or a manual installation on the PC is to put a copy o@ Verbatim JDebate"dotmK in your
$ord %emplates @older" 8y de@ault this is located atG
'3sta@ 2 CGQ-sersQusernameQAppDataQ,oamin?QMicroso@tQ%emplates
-P 2 CGQDocuments and 'ettin?sQusernameQApplication DataQMicroso@tQ%emplates"

+n most computers the AppData @older is hidden by de@ault" =ou can either manually unhide the @older
or you can na!i?ate directly to it by typin? the @olloAin? into the address bar o@ your $indoAs )Dplorer
AindoA Jsee the ima?e at ri?htKG
Ha<<0ataH
4rom there you can na!i?ate to the correct @older to put
Verbatim"

%o manually create a shortcut to Verbatim ,05H%>C30C1 on
Debate"dotm in your %emplates @older and select Create
'hortcut" Dra? the shortcut to your desEtop and rename it to
;Verbatim"<

0@ you Aant to use (a!PaneCycle or a %imer place those @iles in
the $ord %emplates @older as Aell"

26

$an1al Installat3on $a2
%o install Verbatim Mac the template @ile JDebate"dotmK must be placed in your ;My %emplates< @older"
8y de@ault this is located atG
-sernameG3ibraryG Application 'upportGMicroso@tG+@@iceG-ser %emplatesGMy %emplates

%his @older @reHuently doesn&t eDist by de@ault and is hidden and inaccessible e!en i@ it does 2 =ou can
either looE up hoA to unhide system @olders or use the @olloAin? AorEaroundG

1K DoAnload Verbatim Mac JDebate"dotmK to your desEtop

2K +pen $ord normally Aith no document open

6K 5o to 4ile 2 +pen and select Debate"dotm @rom your desEtop"

4K 0@ it asEs you to ;)nable Macros< clicE =es

#K 0mmediately ?o to 4ile 2 'a!e As" %his should automatically
prompt you to re>sa!e the template in the correct My
%emplates location" MaEe sure the @ile is still named
Debate"dotm and o!erArite any preeDistin? @ile o@ the same
name J'ee ima?e at ri?htK"

9K Completely close $ord and delete the copy o@
Debate"dotm @rom your desEtop"

:K ,estart $ord then ?o to 4ile 2 (eA 4rom %emplate and select My %emplates" =ou should noA ha!e
an option @or ;Debate"< ClicEin? this Aill open a neA blanE Verbatim document"

24

PostA3nstallat3on Ste<s

1I C4e2: $a2/o Se21/3t= Sett3n8s" 0n $ord ?o to $ord +ptions 2 %rust Center 2 %rust Center 'ettin?s
and maEe sure ;)nable All Macros< is selectedG

%his step is unnecessary on the Mac 2 macros Aill be enabled by de@ault"

!I Install a J'e/bat3;39eK b1tton"

%he ;VerbatimiFe< button is a Aay to let you ;add< Verbatim to any document in $ord e!en i@ it Aas
ori?inally made in another template"

PC
5o to the Verbatim 'ettin?s and clicE the ;VerbatimiFe (ormal %emplate< button"
0@ success@ul this Aill add a button to the Home tab o@ your ribbon Ahich Aill add
Verbatim to any document" %his automatic installation only AorEs in $ord 2010"

4or $ord 200: or i@ the automatic install @ails here&s hoA to do it manuallyG
1K 4rom any Verbatim document open the Visual 8asic )ditor JAltC411K
2K 0n the ProBect )Dplorer on the le@t locate Verbatim" -nder Modules ri?ht>clicE
on VerbatimUAttach%emplate and select ;)Dport 4ileV< Choose an easy to
remember location liEe your desEtop"
6K 8acE in the ProBect )Dplorer ri?ht clicE Ahere it says ;(ormal< and choose
;0mport 4ileV< Choose the @ile eDported in the pre!ious step" =ou should noA ha!e the
VerbatimUAttach%emplate code module in your (ormal template"
4K ClicE 'a!e and close the Visual 8asic )ditor"
#K 0n $ord +ptions 2 CustomiFe ,ibbon chan?e the Choose Commands 4rom boD to ;Macros<" 'elect
(ormal"VerbatimUAttach%emplateV and Add it to the ribbon anyAhere you liEe" =ou can then customiFe
the name and appearance o@ that button"




2#

$a2
Verbatim Mac Aill automatically install an ;Attach Verbatim< toolbar
Jpictured at ri?htK to your (ormal template the @irst time you open it" A@ter
the @irst time you open a neA blanE document based on Verbatim this
toolbar should appear on any non>Verbatim document 2 clicEin? it Aill
replace that toolbar Aith the standard Verbatim toolbar"

0@ the Attach Verbatim toolbar doesn&t appear try ?oin? to VieA 2 %oolbars 2 and selectin?
;Verbatim(ormal"<


29

Conf381/3n8 'e/bat3; Sett3n8s
Verbatim is hi?hly customiFable and many o@ the ad!anced @eatures reHuire setup in the Verbatim
'ettin?s" %his section o@ the manual Aill eDplain each pa?e o@ the Verbatim 'ettin?s in detail"

+nly the PC !ersions o@ the settin?s @orms are shoAn here 2 the Mac !ersions are !ery similar but lacE
some o@ the PC>only options"

0MP+,%A(% (+%)G $hile pressin? ;'a!e< a@ter maEin? chan?es Aill sa!e your settin?s @or @uture use
they may not @ully taEe e@@ect unless you close and restart $ord entirely then open the settin?s and
clicE ;'a!e< a?ain"
$a3n
%eam (ame/-ser (ame 2 are used by Verbatim Ahen insertin? an
automatically ?enerated header"
-se (a!PaneCycle at 'tartup 2 0@ checEed Aill automatically run
the (a!PaneCycle pro?ram e!ery time a Verbatim @ile is opened
resultin? in a ;collapsed< document map" May con@lict Aith the
Virtual %ub 2 don&t use both at once"
Auto 'a!e 2 0@ checEed Aill use the speci@ied directory @or
automatically sa!in? neAly created 'peech documents
'uppress (ormal"dotm checE 2 0@ checEed pre!ents Verbatim @rom
checEin? Ahether you ha!e created a VerbatimiFe button" 'hould
be checEed i@ you choose not to create a VerbatimiFe button or i@
the automatic installation @ailed
'uppress "doc checE 2 0@ checEed pre!ents Verbatim @rom checEin?
Ahether your de@ault sa!e @ile @ormat is "doc
0mport 'ettin?s 2 $ill import a pre!iously eDported Verbatim settin?s @ile" 4ormat di@@ers on the PC
and Mac"
)Dport 'ettin?s 2 $ill eDport all o@ your current settin?s to a Verbatim settin?s @ile" 4ormat di@@ers on
the PC and Mac"
,eset All 'ettin?s 2 $ill set all Verbatim settin?s to their de@aults o!erridin? any pre!iously
imported settin?s"
"o/;at
'iFe 2 'ets the @ont siFe @or each o@ the listed styles
(ormal 4ont 2 'ets the de@ault @ont @or the entire document 2 a@@ects
all other styles unless manually o!erridden"
-nderline Cite 2 0@ checEed the Cite style Aill be underlined
8old -nderline 2 0@ checEed the -nderline style Aill also be bolded
8oD 2 0@ checEed the )mphasis style Aill use a 8oD"
,etain Para?raph 0nte?rity 2 0@ checEed the ;Condense< Macro Aill
remo!e Ahite space but retain the ori?inal para?raph breaEs" 0@
unchecEed the macro Aill remo!e all returns @rom the selection"
-se PilcroAs 2 0@ checEed alon? Aith the pre!ious settin? Aill replace
the ori?inal para?raph breaEs Aith a small ;pilcroA< para?raph si?n
JMK"
2:

Auto -pdate 'tyles 2 0@ checEed any Verbatim document Ahen opened Aill update its styles and
@ormattin? to re@lect the settin?s o@ the computer it&s bein? opened on" %his is Ahat enables
someone to create a @ile in Calibri but ha!e it appear to you in %imes (eA ,oman @or eDample"
Hi?hly recommended you lea!e this boD checEed"
,eset De@aults 2 resets Verbatim&s style de@initions to their de@ault"
Ke=boa/0
42>412 2 )ach @unction Eey can be assi?ned any o@ the most common
Verbatim styles and macros" %he ,ibbon Aill then be updated
dynamically to re@lect these chan?es" %he list is limited by desi?n 2
additional chan?es ha!e to be made manually"
+ther 'hortcuts 2 Aill brin? up $ord&s built>in CustomiFe 1eyboard
inter@ace to alloA more eDtensi!e modi@ications"
,eset De@aults 2 resets all Eeyboard shortcuts to their de@ault"

'T1b
Virtual %ub Path 2 'ets the path to the @older containin? @iles @or your
Virtual %ub"
Create V%ub 2 attempts to create a Virtual %ub @rom the pre!iously
set @older"
Prompt to Auto ,e@resh* 2 0@ checEed Aill attempt to monitor
Ahether chan?es ha!e been made to @iles in your Virtual %ub since
the last time it Aas ;created< 2 and i@ so Aill prompt you to re@resh it"

PaDS
PaD' 'ite (ame 2 should be set to the name o@ your school in your
PaD' Aeb address all in loAer case" 4or eDample i@ your site is
pads"paperlesdebate"com/ho?Aarts you Aould put ;ho?Aarts<
JAithout the HuotesK
PaD' 4older 2 should be set to the eDact name o@ your team sub@older
in your school&s section o@ the public PaD' site @or eDample
;Ho?Aarts Potter>5ran?er"< JAithout the HuotesK
ChecE here i@ Hi?h 'chool PaD' 2 should be checEed i@ your site is
located on the hi?h school !ersion o@ the public PaD' site"
%est PaD' 'ettin?s 2 Aill attempt to !eri@y Ahether the abo!e settin?s
are !alid @or uploadin? speech documents or not" 0s not 100W reliable
so you should try a real eDample as Aell"




28

Casel3st
Caselist 'chool (ame 2 clicEin? ,e@resh Aill let you select your
school @rom a list o@ schools on the caselist"
Caselist %eam Pa?e (ame 2 clicEin? ,e@resh Aill let you select @rom a
list o@ %eam pa?es a!ailable on your school&s section o@ the caselist"
(ote that there are separate pa?es @or each team&s a@@/ne?"
Caselist -sername 2 should be set to the username you use to lo? in
to the caselist"
Caselist PassAord 2 should be set to the passAord you use to lo? in
to the caselist" =our passAord is encrypted @or your pri!acy"
%est Caselist 'ettin?s 2 Aill attempt to test the abo!e settin?s to see
i@ they&re !alid"
Abo1t
%his tab contains ?eneral in@ormation about Verbatim includin?
Ahich !ersion number you ha!e installed and contact in@ormation @or
me"







2.

Gett3n8 O/3ente0
Here&s a hi?h>le!el o!er!ieA o@ Ahat each button on the ribbon does" Many optional @eatures can be
con@i?ured in the Verbatim 'ettin?s" 4or additional in@o on each @eature see the rele!ant chapter"
Gett3n8 O/3ente0 PC
%he complete ribbon is shoAn beloA @or re@erenceG



'end %o 'peech 2 send the selection or a
;unit< o@ the @ile to your 'peech doc"
%imer 2 opens a timer" Must be called
%imer"eDe and located in the $ord
%emplates @older"
(a!PaneCycle 2 cycles throu?h displayed
headin?s in the (a!i?ation Pane"
(a!PaneCycle"eDe must be located in the
$ord %emplates @older"
Automatic Coauthorin? -pdates 2 turns on
a listener that Aill automatically sa!e your
@ile anytime there are updates pendin?
@rom the ser!er on a coauthored document"

+pens a menu Aith an alphabetical list o@ all
open $ord documents"

AlloAs insertin? blocEs @rom @iles Aithout
actually openin? them" Can be con@i?ured in
the Verbatim 'ettin?s"

(eA 'peech 2 automatically creates a neA
'peech doc" An ;Autosa!e< directory can be
con@i?ured in the Verbatim 'ettin?s"
(eA Document 2 Aill open a neA blanE
Verbatim document"

Copy to -'8 2 Aill automatically copy the
current document to the root o@ a plu??ed>
in @lash dri!e"
Copy to PaD' 2 Aill instantly upload the
current document to your ;public< PaD'
site to alloA -'8>@ree speech doc trans@er"
4or PaD' subscribers only" Can be
con@i?ured in the Verbatim 'ettin?s"

%o??les the (a! Pane and betAeen ,eadin?
or Dra@t !ieAs"

Applies style @ormattin? pastes plain teDt
or condenses teDt" -ser con@i?urable in the
Verbatim 'ettin?s"
60


'hrinE 4ont 2 reduces un>underlined parts
o@ the current para?raph by pro?ressi!ely
smaller @ont siFes"
-pdate 'tyles 2 Aill try and re@ormat the
current document into your currently
con@i?ured Verbatim template styles"
'elect 'imilar 4ormattin? 2 Aill select all
portions o@ the document Aith @ormattin?
similar to the current selection" -se@ul @or
HuicEly re@ormattin? lar?e sections o@ the
@ile"
'hrinE PilcroAs 2 Aill shrinE all pilcroAs in
the current para?raph i@ accidentally
underlined" 0@ run Aith the cursor at the
be?innin? o@ the document Aill shrinE all
pilcroAs in the document"
,emo!e 8lanEs 2 Aill remo!e any
improperly @ormatted blanE lines @rom the
(a!i?ation Pane
,emo!e HyperlinEs 2 remo!es @ormattin?
@rom all hyperlinEs in the document"
'tandardiFe Hi?hli?htin? 2 maEes all
hi?hli?htin? in the current document the
same color"
0nsert Header 2 creates a header based on
the in@ormation in the Verbatim 'ettin?s"

+pens an inter@ace to con!ert @iles @rom
pre!ious templates into Verbatim 4C"

AlloAs addin? or deletin? user>pro!ided
;Aarrants< @rom blocEs o@ teDt"

openCaselist 2 8rin?s up an inter@ace to
HuicEly upload cites to the caselist AiEi
includin? @ull open source and properly
AiEi>@ormatted cites" Can be con@i?ured in
the Verbatim 'ettin?s"
Con!ert to $iEi 2 con!erts the current
document to proper ;AiEi>ready< @ormat"
Cite ,eHuest 2 turns the current card into a
cite>reHuest ready @or Aith only the ta?
cite and @irst and last sentence"
Cite ,eHuest Doc 2 con!erts the entire
document into a cite>reHuest ready @ormat"

'hoA 4ormattin? 2 displays $ord
@ormattin? control codes to alloA
dia?nosin? @ormattin? problems"
Auto>-nderline 2 turns on or o@@ an
;automatic< underliner that underlines any
hi?hli?hted teDt Aithout pressin? 4."
Hi?hli?ht Color 2 alloAs selectin? the
de@ault hi?hli?htin? color"

+pen paperlessdebate"com 2 launches a
Aeb broAser to paperlessdebate"com @or
up>to>date in@ormation doAnloads and
additional paperless debate resources"
Macros 2 opens the list o@ all macros in the
document to manually run or edit"
'ettin?s 2 opens the Verbatim 'ettin?s"

61

Gett3n8 O/3ente0 $a2
%he complete Verbatim Mac toolbar is shoAn beloA" 0t is much simpler than the PC !ersion since so
many @eatures are PC onlyG


4rom le@t to ri?htG
(eA 'peech 2 opens a neA speech document based on the pro!ided in@o"
'end %o 'peech 2 send selected teDt or a ;unit< to the open 'peech doc"
(a!i?ation Pane 2 to??les the (a! Pane on and o@@"
,eadin? Mode 2 to??les to ,eadin? Mode"
42>412 2 'ets style @ormattin? or runs the listed macro 2 user con@i?urable in the Verbatim 'ettin?s"
0nsert $arrant 2 adds a Aarrant to selected teDt"
Caselist 2 alloAs uploadin? cite in@o to the caselist AiEi and con!ertin? teDt into cite>ready @ormat"
Con!ert 2 opens an inter@ace to con!ert @iles @rom other templates into Verbatim 4"
'ettin?s 2 opens the Verbatim 'ettin?s"
$ebsite 2 3aunches paperlessdebate"com in a broAser"


62

C4a<te/ ! "3le "o/;att3n8
Properly @ormattin? your @iles is the @oundation o@ all the rest o@ the @eatures in Verbatim" Almost e!ery
macro @ailure or uneDpected beha!ior can be traced to a mistaEe Aith @ile @ormattin?" $hile much o@ this
is sel@>eDplanatory this chapter is Aritten as a ?eneral o!er!ieA to usin? Verbatim&s built>in @ormattin?
@unctions" 0t also includes a section on con!ertin? bacE@iles"

0t probably ?oes Aithout sayin? that you should a!oid manually applyin? @ormattin? Ahene!er possible"
0nstead you should rely on the built>in shortcuts and macros to style your document and maEe any
desired chan?es !ia the Verbatim 'ettin?s"
Hea03n8s
%he most important part o@ @ormattin? your @iles is proper use o@ Headin? 3e!els to subdi!ide and
or?aniFe your document" %hese Headin?s are also Ahat enable the use o@ $ord&s (a!i?ation Pane to see
the contents o@ the @ile at a ?lance much liEe a traditional indeD" %his means that you should ?enerally
shy aAay @rom the use o@ ;Ahite space< or blanE lines in the (a!i?ation Pane" Verbatim&s headin? le!els
are desi?ned to be modular and hierarchical 2 properly @ormatted the (a!i?ation Pane Aill let you
condense or eDpand any section o@ the document you liEe"

Verbatim has @our di@@erent le!els o@
or?aniFationG PocEet Hat 8locE and %a?"
%hese are actually ;aliases< @or built>in $ord
Headin? 3e!els 1>4 soG
Headin? 1 2 PocEet Jde@ault shortcutG 44K
Headin? 2 2 Hat Jde@ault shortcutG 4#K
Headin? 6 2 8locE Jde@ault shortcutG 49K
Headin? 4 2 %a? Jde@ault shortcutG 4:K

=ou should thinE o@ each discrete $ord
document as an eDpando" $ith paper each
eDpando Aould contain one complete @ile or ;ar?ument"< )ach pocEet o@ the accordion Aould then
contain the lar?e buildin? blocEs o@ that @ile liEe ;-niHueness< or one class o@ 2AC blocEs" )ach pocEet
Aould then be @urther subdi!ided into ?roupin?s o@ similar blocEs then indi!idual blocEs Ahich ?rouped
to?ether similar cards on one or more pa?es" Verbatim&s headin? le!els are desi?ned to mimic this basic
schema"

Much liEe not e!ery @ile needed an eDpando some @iles are too short or lacE the or?aniFational
compleDity to necessitate usin? all @our le!els" 0n that case the @ile can be constructed usin? eDclusi!ely
8locEs and %a?s @or eDample" My ?eneral ad!ice is to let the content dictate the structure" 0@ PocEets or
Hats clutter thin?s up more than they help donXt use them @or that @ile"
)4= "o1/ #eFels7
%he primary ad!anta?e to ha!in? @our le!els o@ possible or?aniFation is that it alloAs you to pacE a lar?er
amount o@ in@ormation into a sin?le document 2 minimiFin? the number o@ documents you need to
maintain in your tub or ha!e open at one time" Pre!iously the only e@@ecti!e Aay to or?aniFe @iles that
ran to hundreds o@ pa?es Aas to split them up into smaller modular @iles 2 lest the document map
66

become unreadable" $ith the addition o@ a @ourth headin? le!el and the ;nestin?< @eatures o@ the $ord
2010 (a!i?ation Pane it has become pre@erable to include as much in a sin?le @ile as possible"

%he $ord 2010 (a!i?ation Pane also maEes it possible to ;Dra? and Drop< sections o@ your @ile @rom
indi!idual cards to Ahole pocEets" $ith @our headin? le!els this maEes @ile or?aniFation a breeFe
Ahether in the research phase or Ahen constructin? a speech document"

Many people are used to creatin? @iles Aith only one or tAo headin? le!els and sometimes @ind the
additional or?aniFation disorientin? at @irst" %rust me Ahen 0 say that you Aant this @eature 2 0 EnoA o@
Fero cases Ahere someone has tried it out and not ultimately become a @an"
)o/0 !.1. NaF38at3on Pane Fs. )o/0 !.. Do21;ent $a<
Much o@ the opposition to additional
headin? le!els comes @rom the rapidly
dAindlin? ?roup o@ people still usin? $ord
200:" %hey sometimes complain that
additional headin? le!els maEe the
document map less ;readable"< 8ut due
to a $ord redesi?n the eDact opposite is
true in 2010" As an eDample consider the
@ile pictured beloA" -sin? only one
headin? le!el @or ;8locE< the $ord 200:
Document Map Jle@tK shoAs Bust o!er 20
di@@erent 8locE titles 2 in $ord 2010
Jri?htK it displays Bust o!er 10 in the same
amount o@ space"

+n the other hand Ahile usin? all @our
Verbatim headin? le!els can maEe the
$ord 200: Document Map looE a little
more busy JneDt pa?e le@tK 0t&s !ery easy
to condense the $ord 2010 (a!i?ation Pane JneDt pa?e middleK to only display the rele!ant
in@ormation or to collapse it entirely @or a HuicE o!er!ieA o@ the Ahole structure o@ the document JneDt
pa?e ri?htK"

-ltimately the $ord 2010 taEe on the (a! Pane is both more usable and more poAer@ul than its 200:
counterpart 2 and either Aay it Aill be the same inter@ace in $ord 2016 so Ae&ll all be stucE Aith it @or
years to come" $hate!er your sentimental attachment to the old doc map may be Microso@t has
essentially already made the decision 2 maEin? the most e@@ecti!e use o@ the neA style (a!i?ation Pane
reHuires more than one headin? le!el"








64


Ca/0 "o/;att3n8
Despite the importance o@ headers @rom an or?aniFational perspecti!e the maBority o@ Verbatim&s
@ormattin? @eatures re!ol!e around card cuttin?" %his section Aill co!er the !arious built>in macros and
shortcuts @or automatin? card @ormattin?"
Paste TeGt L0efa1lt "!I
%his macro Aill paste teDt @rom the clipboard as ;un@ormatted< teDt" %his should almost alAays be used
rather than CtrlCV @or pastin? in card teDt" A @ailure to use un@ormatted teDt Aill HuicEly ruin the inte?rity
o@ the document map and corrupt your document Aith a host o@ automatically created ;styles"<
Con0ense L0efa1lt "%I
%his macro Aill remo!e Ahite space @rom the current selection Ahile optionally retainin? para?raph
inte?rity" 8y de@ault the para?raph inte?rity settin?s Aill replace each hard return Aith a small ;pilcroA<
para?raph si?n JMK" %his results in a sin?le blocE o@ teDt Aith small pilcroAs scattered throu?hout at the
ori?inal para?raph breaEs" ,esponse to this @eature has been o!erAhelmin? positi!e and the pilcroAs
don&t seem to impact readability at all 2 it is hi?hly recommended that you lea!e this @eature turned on"
Alternately it is possible to retain para?raph inte?rity Ahile not usin? the pilcroAs 2 the macro Aill then
only eliminate eDtraneous Ahite space" 0@ ;retain para?raph inte?rity< is turned o@@ entirely in the
settin?s it Aill Bust condense the teDt to a sin?le para?raph"

0MP+,%A(% (+%)G $hen cuttin? a PD4 or similarly @ormatted document Ahich includes line breaEs
a@ter each line o@ teDt in a sin?le para?raph retainin? para?raph inte?rity Aill result in too many pilcroAs
bein? inserted" %he solution is to temporarily turn o@@ the ;retain para?raph inte?rity< settin? Ahile
cuttin? that article then turn it bacE on"

6#

C3te L0efa1lt "8I
%he cite style is desi?ned to be applied only to the last name and date 2 unliEe the ;ta?< style it only
applies to a sin?le Aord or set o@ characters not to the Ahole line"
Un0e/l3n3n8 L0efa1lt "+I
%he underline @unction is @airly sel@>eDplanatory" =ou can con@i?ure Ahether to bold underlined teDt as
Aell in the Verbatim settin?s" %he underline macro is also Aritten to ;to??le< betAeen underlined and
un>underlined teDt" %his maEes it easy to HuicEly correct underlinin? mistaEes on the @ly"

%here is also an included ;auto>underliner< on the ribbon 2 Ahen turned on this Aill immediately to??le
the underlinin? @or any hi?hli?hted teDt Aithout needin? to press an additional shortcut Eey"
E;<4as3s L0efa1lt "1.I
8y de@ault )mphasis Aill add a boD around the current selection" $hether to use a boD or Bust lea!e teDt
bold Jor lar?erK can be con@i?ured in the Verbatim settin?s"
H384l384t L0efa1lt "11I
Hi?hli?ht Aill to??le the hi?hli?htin? o@ the current selection on and o@@ usin? the de@ault hi?hli?htin?
color" %he de@ault color can be set Aith the ;hi?hli?ht color picEer< on the ribbon" 0t is stron?ly
recommended that you not use ;li?ht ?ray< as the hi?hli?ht color" %here is a EnoAn bu? in $ord Ahich
sometimes ;loses< hi?hli?htin? in sa!ed @iles Ahen this color is used"
Clea/ "o/;att3n8 L0efa1lt "1!I
%he Clear 4ormattin? @unction Aill completely remo!e any @ormattin? @rom the selection and return it to
(ormal teDt" %he only thin? it doesn&t remo!e is hi?hli?htin? 2 this can be remo!ed separately by
to??lin? it Aith the hi?hli?htin? @unction" $hen @acin? an intractable @ormattin? problem it is usually
HuicEest to Bust clear the @ormattin? o@ the o@@endin? teDt and start o!er"
Ca/0 "o/;att3n8 EGa;<le
$hen correctly @ormatted a card should looE liEe the @olloAin?G




69

A003t3onal "o/;att3n8 "1n2t3ons
%he maBority o@ the @olloAin? @ormattin? macros can be accessed !ia the ;4ormat< menu on the Debate
ribbon" %he de@ault Eeyboard shortcut is also included here @or re@erence"
S4/3n: "ont L0efa1lt Ct/lM8I
,educes un>underlined parts o@ the current para?raph by pro?ressi!ely smaller @ont siFes until it cycles
bacE to the normal @ont siFe" (ote that there must be at least some underlinin? in the para?raph to
shrinE the teDt"
U<0ate St=les L0efa1lt Ct/lM"!I
%his Aill attempt to re@ormat the current document in your currently con@i?ured Verbatim template
styles" 0s mostly use@ul Ahen openin? a bacE@ile that appears incorrectly or a@ter pastin? in a card @rom a
di@@erent source"
Sele2t S3;3la/ "o/;att3n8 L0efa1lt Ct/lM"%I
$ill select all portions o@ the document Aith @ormattin? similar to the current selection 2 @or eDample
Aill select all ;%a?s< in the document so you can apply a uni@orm style chan?e" -se@ul @or HuicEly
re@ormattin? lar?e sections o@ the @ile" Discussed in more detail beloA in the Con!ertin? 8acE@iles
section"
S4/3n: P3l2/o6s
0@ you accidentally underline a pilcroA si?n in your card it Aill appear much lar?er and more annoyin?
than it should" %his macro Aill re>shrinE and un>underline all pilcroAs in the current para?raph" 0@ run
Aith the cursor at the !ery be?innin? o@ the document it Aill shrinE all pilcroAs in the entire document"
Re;oFe &lan:s
$ill delete any improperly @ormatted blanE lines Jaccidentally @ormatted as a Headin? 3e!elK remo!in?
them @rom the (a!i?ation Pane"
Re;oFe H=<e/l3n:s
,emo!es @ormattin? @rom all hyperlinEs in the document to a!oid inad!ertently clicEin? on one"
Stan0a/039e H384l384t3n8
MaEes all hi?hli?htin? in the current document the de@ault color"
Inse/t Hea0e/
Creates a header based on the ;%eam (ame< and ;-ser (ame< pro!ided in the Verbatim settin?s"
Co<= P/eF3o1s C3te L0efa1lt Ct/lM"8I
$ill paste a copy o@ the pre!ious cite at the current insertion point" -se@ul @or cuttin? lon? documents
Aith a lot o@ cards by the same author" +nly AorEs i@ the cite is contained in one para?raph Ji"e" the
author and date are not contained on a totally separate lineK" $orEs by @indin? the pre!ious ;Cite< style
so Aon&t AorE i@ you @ormat your cites incorrectly"
6:

ConFe/t3n8 &a2:f3les
Verbatim 4 includes a set o@ con!erters to help Aith up?radin? to the latest !ersion" 0t Aill attempt to
taEe @iles produced in pre!ious !ersions o@ Verbatim Jor other templates liEe 'yner?yK and turn them
into the most recent @ormat" HoA Aell these AorE Aill !ary proportionately Aith hoA Aell and hoA
consistently your bacE@iles are @ormatted" 0@ all o@ your @iles are in to>spec Verbatim 6"D @ormat
up?radin? should be a breeFe" 0@ you&re at the other end o@ the spectrum ?ood lucE"

0MP+,%A(% (+%)G %hese con!erters are not per@ect" 0t is impossible to desi?n a con!erter that Aill AorE
in e!ery scenario Aith e!ery possible template" -p?radin? your bacE@iles Aill liEely reHuire a process o@
trial and error to see Ahich con!erter or combination o@ them produces the best outcome and e!en
then your @iles are liEely to reHuire at least a de?ree o@ manual @iDin?" =ou should alAays eDperiment on
a copy o@ your @iles not the ori?inals 2 0 can&t ?uarantee it Aon&t screA somethin? o@ yours up"

%he ;Con!ert< button on the ribbon brin?s up the
inter@ace at ri?ht" -sa?e is @airly simple 2 select
Ahich @ileJsK to con!ert choose the con!erter to
use and clicE ;Con!ert"<

%he ;ConFe/t T43s< tab Aill con!ert the currently
acti!e document into a neA document JAhich Aill
open 8)H0(D the current documentK"

%he ;ConFe/t "3le< tab Aill con!ert a sin?le @ile
Ahich it Aill sa!e labeled Y@ilenameZ >
Con!erted"docD in the same directory"

%he ;&at24 ConFe/t< tab Aill let you select an
entire @older to attempt to con!ert all the @iles at
once and Aill destructi!ely replace old !ersions
Aith the neA ones" E-TRE$E CAUTION 2 you
should not attempt to run a 8atch Con!ert on your master tub" =ou should only run it on a sa@e bacEup
copy Bust in case thin?s ?o horribly aAry" %here&s nothin? 0 can do @or you i@ you mess up your only copy
o@ your @iles"

0 ha!e @ound that it is sometimes help@ul to try both the (on>Verbatim %emplate and 'yner?y options @or
anythin? not produced in Verbatim and see Ahich has better results" 4or eDample 2 the 'yner?y macro
can @reHuently lose the underlinin? in a @ile but the (on>Verbatim %emplate option may retain
underlinin? at the cost o@ losin? the hi?hli?htin? in cards"

0@ you see problems liEe these you mi?ht be able to come up Aith a AorEaround 2 @or eDample doin? a
@ind and replace @or all underlined teDt and replacin? it Aith hi?hli?htin? then runnin? it throu?h the
'yner?y macro and re!ersin? the process to restore the underlinin?"

0MP+,%A(% %0PG A@ter con!ersion you may also bene@it @rom usin? the ;'elect 'imilar< @unction
JCtrlC46K" 4or eDample i@ all ;8locEs< are incorrectly con!erted to ;Hats< you can HuicEly select all Hats
in the document and manually con!ert them to the ri?ht headin? le!el Aith one shortcut Eey"
68

C4a<te/ % Debat3n8 Pa<e/less
%his chapter co!ers hoA to use Verbatim @or in>round paperless debatin?" At root the idea is !ery
simple" =ou taEe blocEs and cards @rom a !ariety o@ @iles and put them all in one master ;'peech<
document Ahere you @urther or?aniFe them into the order you eDpect to read them in your speech"

0n reality this process could be accomplished Aith nothin? other than the built>in Cut and Paste
@unctions in $ord" HoAe!er this is @ar too time>consumin? to be practicable as the e@@ort reHuired to
sAitch betAeen documents select the eDact teDt you Aant to copy and then mo!e to the correct place
to paste it Aould eat up an inordinate amount o@ prep time"

%his is Ahere the paperless macros come in" Assemblin? a speech usin? this system is a simple @i!e step
process"
Ste< One O<en a JS<ee24K Do21;ent
A ;'peech< document is any document that contains the Aord ;speech< someAhere in the name such
as speech 2AC"docD< ;$hitman at $aEe 'peech"docD< or e!en ;sPe)cH ,ound 6 2Ac"D+CL<

A 'peech document must be open @or the rest o@ the steps to AorE 2 i@ it&s not the macros Aill prompt
you to create one" (oteG 0@ more than one document Aith ;speech< in the name are open
simultaneously Verbatim Aill use the most recently opened one"

%he easiest Aay to create a neA speech document is to press the ;'peech< button on
the ribbon"

%his Aill prompt you @or in@ormation about the speech
you&re creatin?" =ou are encoura?ed to include
in@ormation here to di@@erentiate your 'peech doc @rom
all others 2 speech round opponent etc"

$ord Aill then asE you Ahere to sa!e the neA 'peech
document Ahich Aill automatically be named 'peech C
anythin? you typed C the current date and time"

0@ you Aant you can con@i?ure an ;autosa!e< directory in the Verbatim 'ettin?s Ahere all neAly created
speech documents Aill be sa!ed 2 eliminatin? the need to manually select it each time"
Ste< T6o O<en "3les
+pen any @iles you Aant to use @rom your di?ital tub" %his doesn&t ha!e to all be done at once 2 you can
open and close @iles as you ?o as lon? as your 'peech document remains open you can send thin?s to it"
(ote that any @iles you Aant to use in this step must be in the Verbatim template or ha!e been
;VerbatimiFed"< %he picture beloA shoAs 2 open @iles on the le@t side o@ the screen ready to send to the
blanE 'peech document on the ri?ht"

6.



Ste< T4/ee Sen0 To S<ee24
'endin? to the speech document is accomplished by pressin? the B@C :e=" 0t&s @ound neDt to the number
1 on the Eeyboard and has a !ariety o@ @unctions dependin? on the conteDt" =ou can also still use Ct/lA
AltA to send i@ you&re used to it 2 or Bust press the blue arroA button on the ribbon"

%he 'end %o 'peech Eey does the @olloAin?G
1K 0@ teDt is selected it sends the selected teDt 2 Ahether it&s one Aord or the Ahole document"
2K 0@ no teDt is selected it sends the current card blocE hat or pocEet 2 dependin? on Ahere the cursor
is"
6K 0@ in readin? !ieA it instead inserts a ;'topped readin?< marEer Ahere!er you last clicEed"

$hene!er it sends somethin? to the speech document it Aill paste in at the current cursor 2 althou?h it
Aill Aarn you i@ you try to send somethin? to the middle o@ a card on accident"

-sually it&s easiest to use $ord&s (a!i?ation Pane to na!i?ate your @iles 2 i@ you clicE on a 8locE or Hat in
the document map and then use the macro the blocE you Bust clicEed on Aill be sent"

%he picture beloA shoAs a blocE Ahich has Bust been ;sent< to the 'peech document"

40



Ste< "o1/ O/8an39e S<ee24
A@ter you&!e sent as many cards or blocEs as you Aant to 'peech you Bust need to or?aniFe them as you
Aant to ha!e them @or your speech" %here are tAo Aays to accomplish this"

1K -se the built>in NaF38at3on Pane" 0n $ord 2010 you can easily dra? and
drop any element ri?ht in the pane" 'ince PocEets are ;Headin? 1< Hats are
;Headin? 2< 8locEs are ;Headin? 6< and %a?s are ;Headin? 4< they&ll appear
in a lo?ical hierarchy that can easily be collapsed or eDpanded" ,i?ht>clicEin?
on the na!i?ation pane Aill also alloA you to ;'hoA Headin? 3e!els< to
Ahate!er le!el is most con!enient" -n@ortunately there&s no Aay to Arite a
Eeyboard shortcut to eDpand or collapse le!els usin? macros 2 but 0&!e Aritten
a standalone pro?ram to do this instead 2 (a!PaneCycle is eDplained
elseAhere in the manual"

2K Ke=boa/0 s4o/t21ts 2 %his is accomplished Aith tAo other macros" Ct/lA
AltAD Ahich mo!es a PocEet/Hat/8locE/Card up one le!el in the document
hierarchy and Ct/lAAltAE Ahich does the in!erse" (ote that you can&t mo!e
a card abo!e or beloA the current blocE usin? the Eeyboard 2 but you can Ahile dra??in? in the (a!
Pane"

Delete&lo2:" %here&s also another macro Ahich Aill delete the current card blocE hat or pocEet" 8y
de@ault this is Ct/lAAltA " %his alloAs you to HuicEly remo!e items Ahich you determine in the process
o@ or?aniFation that you&d rather not ha!e in the 'peech document"
41


%aEen to?ether these three macros let you HuicEly mo!e blocEs into Ahate!er order you Aould liEe
them @or the speech"

1eep in mind you can also or?aniFe blocEs in the 'peech document chan?e ta?s hi?hli?ht cards
etc"""and then return to sendin? more cards later" 0n practice steps three and @our blur to?ether Huite a
bit"
Ste< "3Fe T/ansfe/ S<ee24
+nce your 'peech document is complete or?aniFed and you&re ready to speaE you Bust need to copy
the @ile to your partner J@or bacEupK and the other team J@or !ieAin?K" %o do this you can use either a
-'8 dri!e or the public PaD' site JeDplained elseAhere in the manualK"

4irst you should alAays remember to sa!e the AorEin? 'peech document be@ore startin? the trans@er 2
that Aay i@ somethin? crashes you still ha!e a complete copy" 0t&s also important to sa!e the document
to your local hard dri!e or PaD' site not directly on a -'8 dri!e" %his is because $ord tends to ?et
an?ry Ahen a dri!e is remo!ed containin? an open document"

%o trans@er !ia -'8 you can either copy the @ile manually or use the built>in ;Copy to
-'8< @eature"

=ou should ha!e a -'8 dri!e already plu??ed into the computer" %hen Bust press the ;-'8< button JCtrl>
'hi@t>'K" %his Aill copy the current document automatically to the root o@ the @irst @ound -'8 dri!e"

0t&s recommended that you @irst ?i!e the -'8 dri!e to your partner @or them to copy to their desEtop and
ha!e open durin? your speech" %his Aay i@ the speaEer&s computer Aere to crash durin? a speech it can
HuicEly be replaced Aith the identical document on their partners computer"

%he @inal step is to ?i!e the other team the 'peech document 2 Ahich entails either ?i!in? the -'8 dri!e
to them @or use on their oAn computers or openin? the rele!ant document on the 6rd !ieAin? laptop"

%hat&s it 2 you&re ready to speaE"
Re2a<
+pen a 'peech document and all needed @iles" %here are only @our macros needed to assemble a
speech paperlesslyG

N/S 1ey2 'ends hi?hli?hted teDt or one card blocE hat or pocEet at a time dependin? on your cursor
Ctrl>Alt>O 2 Mo!es the current card blocE hat or pocEet up one position in the document"
Ctrl>Alt>P 2 Mo!es the current card blocE hat or pocEet doAn one position in the document"
Ctrl>Alt> 2 Deletes the current card blocE hat or pocEet

'a!e your @ile trans@er it to a -'8 dri!e Bump it to your partner and opponents and you&re done"

'omethin? not AorEin?* Macros seem broEen* ChecE the ;Common Concerns< section later in the
manual"
42

C4a<te/ 4 A0Fan2e0 "eat1/es
Verbatim has many @eatures built>in Ahich are not essential to debatin? paperless but add ad!anced
@unctionality" %hey are brie@ly eDplained here but are mostly sel@>eDplanatory" $ith the eDception o@
;$arrants< and some o@ the ;Caselist< @eatures these are PC>only"
T3;e/
Verbatim 4 comes pacEa?ed Aith AleD 5ulaEo!&s Debate 'yner?y
timer but can be con@i?ured to launch any user supplied timer
pro?ram" %o install a di@@erent timer Bust maEe sure the %imer&s
eDecutable is named %imer"eDe and is located in the $ord %emplates
@older" %o start clicE the %imer button on the ribbonG

0@ usin? the Debate 'yner?y timer it is recommended that you turn
on ;Auto 'hrinE< and ;%ransparent< @rom the $indoA menu" $hen
started this Aill result in the timer only displayin? the
time o!erlaid on your other AindoAs maEin? it much less
obtrusi!e"
)a//ants
Verbatim uses $ord&s built>in commentin? @unctions to alloA the addition o@ ;Aarrant
boDes< neDt to cards" Pressin? the ;(eA $arrant< button Ahile selectin? a ta? Aill add
a neA Aarrant" $arrants can be hidden/shoAn or deleted usin? the options in the drop>doAn menu"
%o see them more easily you should use 4ull>'creen ,eadin? !ieA or Pa?e 3ayout !ieA" 0@ comments
don&t appear maEe sure they&re turned on in the !ieA options"
NaFPaneC=2le
$ord&s (a!i?ation Pane is !ery poAer@ul but can sometimes be !ery cluttered especially in lon? @iles
maEin? @ull use o@ all @our Verbatim headin? le!els" -n@ortunately the (a!Pane cannot be automated
@rom Aithin $ord and cannot be set to open ;collapsed< to only Headin? 1"

%he @irst alternati!e is to manually chan?e Ahich Headin? 3e!els are displayed in the (a!i?ation Pane by
ri?ht clicEin? anyAhere in it and selectin? ;'hoA Headin? 3e!els 2 'hoA Headin? L"<

%he doAnside o@ this approach is that it&s sloA and repetiti!e"










46


%o co!er this ?ap until an o@@icial Microso@t solution 0&!e Aritten a standalone pro?ram that enables a
hotEey JCt/lABK to automatically cycle Headin?s 1>6 in the (a! Pane" (a!ePaneCycle"eDe is included as
part o@ the paperless debate pacEa?e doAnload or as a standalone @ile @rom the Aebsite"

%he pro?ram doesn&t reHuire any separate installation 2 it Bust needs to be called (a!PaneCycle"eDe and
present in the $ord %emplates @older"

%o use you can either use the built>in shortcut Eey Ct/lMB or press the (a!PaneCycle button on the
ribbonG

%he macro Aill taEe about a hal@ second each time you press the shortcut Jand you ha!e to release both
Eeys @irstK" 0t Aill only AorE Ahen $ord is the acti!e AindoA and Ahen the (a! Pane is open"
+therAise it Aill do nothin?"

0MP+,%A(% (+%)G 0t&s possible that (a!PaneCycle Aill not AorE on your computer 2 i@ you @ind that it
consistently doesn&t clicE in the ri?ht place to cycle the (a! Pane or accidentally ;demotes< sections o@
your @ile instead then you&re probably out o@ lucE"

=ou can also set an option in the Verbatim settin?s Ahich Aill run (a!PaneCycle automatically e!ery
time you open a neA @ile condensin? the (a! Pane to only shoA Headin? 1" %his is someAhere betAeen
!ery con!enient and !ery annoyin? dependin? on hoA you looE at it" (ote that this sometimes con@licts
Aith usin? the Virtual %ub 2 it&s not recommended you use both simultaneously"
'3/t1al T1b
%here is noA a ;Virtual %ub< built in to Verbatim 4" %he idea is to alloA you to select a 8locE @rom a
menu o@ @iles in the ,ibbon and insert it ri?ht into your current document Aithout ha!in? to open the
source @ile" 0t de@initely AorEs 2 but can be !ery @inicEy"

%his should be considered a ;beta< implementation 2 0 can ?et it AorEin? reasonably Aell Aith @iles
produced to speci@ication in Verbatim 4 @ormat but it isn&t !ery ?ood at dealin? Aith lar?e or improperly
@ormatted @iles"
Us3n8 t4e '3/t1al T1b
%o use the V%ub open the Verbatim 'ettin?s and ?o to the V%ub tab" ClicE
;8roAse< and @ind the @older o@ @iles you Aant in your V%ub then clicE the
;Create V%ub< button" $ait probably @or a really lon? time"

)!entually you should ?et a messa?e that the creation Aas success@ul 2 then
i@ you select the Virtual %ub menu on the ribbon you should ?et a menu o@
all the @iles in the tub"

'electin? any @ile Aill open up a menu Aith the Headin?s contained in the
@ile" Di??in? doAn throu?h the menus until you @ind a ;8locE< clicEin? on the
name o@ the 8locE Aill insert it at the current insertion point"

44


Ca1t3ona/= Notes
%he V%ub Aill display the internal headin? structure o@ the @ile doAn to the Headin? 6/8locE le!el 2
so it can only be used to paste in a 8locE at a time not indi!idual cards or lar?er sections" %his is by
desi?n since includin? e!ery card in the menu Aould be unAorEable" 0@ a @ile appears in the menu
completely ?rayed out odds are that it doesn&t include any Headin?s @ormatted as ;8locE"<
%he V%ub probably Aon&t AorE Aith an entire tub Aorth o@ @iles" 0t&s really only desi?ned @or a
hand@ul o@ select @iles that you Aant readily accessible J%heory 2AC 8locEs Politics 2(C&s etcVK" %he
more @iles you try and throA at it the more liEely it Aill @ail"
%he V%ub does better Aith smaller @iles 2 i@ you&re tryin? to use a 2M8 case ne? and it @ails try usin?
smaller @iles"
%he V%ub Creator Aill taEe a lon? time especially i@ you ha!e more than a @eA @iles" 0t Aill e!entually
@inish but taEin? se!eral minutes is to be eDpected" And there&s no pro?ress bar yet"
0@ you maEe any chan?es to the structure o@ the @iles in the V%ub you run the risE o@ ha!in? it not
AorE ri?ht" Hi?hli?htin? shouldn&t a@@ect it but i@ you mo!e blocEs around you should re?enerate the
tub by selectin? ;,ecreate V%ub< @rom the menu" %here is un@ortunately not yet an asynchronous
update option"
-sin? the Virtual %ub Aill con@lict Aith the ;-se (a!PaneCycle at 'tartup< option 2 you should
disable this i@ you are ?oin? to use the V%ub"
Casel3st "eat1/es
Verbatim 4 has se!eral built>in @unctions to maEe intel sharin? easier 2 most can be accessed @rom the
;openCaselist< menu on the ribbon"

(ote that these @unctions are subBect to chan?e on short notice to accommodate chan?es on the caselist
2 maEe sure to checE paperlessdebate"com to stay abreast o@ the most recent chan?es"
C3te Re>1ests
Verbatim has tAo built>in macros Ahich maEe con!ertin? cards into a ;cite>
reHuest ready< @ormat Aith the ta? cite and @irst/last sentence easy"

4#

%o con!ert a sin?le card place your cursor in the card and select ;Cite ,eHuest< or use CtrlC/" %his Aill
eliminate e!erythin? in the teDt o@ the card eDcept the @irst and last @eA Aords o@ the card"

%o con!ert the entire document to a cite>reHuest @ormat select ;Cite ,eHuest Doc"< %his Aill open a neA
document Aith the results o@ the con!ersion"
)3:3 "1n2t3ons
;Con!ert to $iEi< 2 this option Aill open a neA document and con!ert e!erythin? to cites in ready>to>
post AiEi syntaD @or openCaselist " %his should help a!oid many o@ the @ormattin? errors people maEe"
(ote that this step is unnecessary i@ usin? the built>in ;uploader< described neDt as the same
@unctionality is built>in"

%he ;openCaselist< button is the best inte?rated solution @or postin? cites to the
caselist" 0t Aill automatically upload the current document either as cites or as an
open source 'peech document Jor bothK to the caselist" 0t does the cite/AiEi
con!ersions @or you so you don&t e!en need to con!ert them manually be@ore
upload" [ust clicE the button @rom your document @ull o@ cards to upload and
you&re done"

%o use you @irst need to con@i?ure your caselist in@ormation in the Verbatim
settin?s" %he Caselist tab Jpictured ri?htK Aill ?i!e you options @or Ahich school and
team pa?e to upload to and let you input a sa!ed username and JencryptedK
passAord"

0MP+,%A(% (+%)G remember that there are tAo di@@erent pa?es @or each team&s A@@ and (e? pa?e" =ou
Aill need to manually sAitch betAeen these pa?es in the settin?s to upload to a di@@erent pa?e"

+nce your settin?s are con@i?ured you Bust need to clicE the ;openCaselist< button on the ribbon" %hat
Aill brin? up the inter@ace shoAn at ri?ht"

%he top Aill tell you Ahich caselist pa?e you currently ha!e selected" =ou should
then input a %itle @or your entry to the caselist Jthis Aill appear as the clicEable title
on the pa?eK" =ou can then input other in@ormation about the cites you are postin?"

=ou then ha!e the choice o@ Ahether to post the current document as Cites +pen
'ource or both"

'electin? ;-pload Cites< Aill automatically con!ert the current document into a
cite list in AiEi syntaD and upload it to the caselist as a neA entry Aith the %itle you
selected"

'electin? ;-pload +pen 'ource< Aill upload a copy o@ the current document as is
as an attachment to your AiEi pa?e Aith the name you ?i!e it in the 4ile (ame boD"
=ou are encoura?ed to ?i!e your speech documents a consistent nomenclature
be@ore uploadin? them 2 such asG
;Ho?Aarts P5 A@@ 2 $aEe ,ound 4<

A@ter that Bust clicE the ;-pload< button" %hat&s it\
49

Ca1t3ona/= Notes

+ne thin? 0 am concerned about in releasin? this @unction is that people Aill taEe it as an opportunity to
Bust con!ert e!ery disor?aniFed speech document they produce into cite @ormat and upload it as a neA
entry 2 maEin? their AiEi pa?es less readable"

%his @eature is desi?ned to maEe @ormattin? and upload to the caselist an easier process 2 but it is not a
substitute @or personal or?aniFation o@ disclosed intel" 4or more in>depth discussion o@ models @or
disclosure seeG
httpG//AAA"cedadebate"or?/@orum/indeD"php*topicR299:

0 ha!e occasionally seen an uneDplainable ;%ype )rror< crash the AiEi con!ersion macro" 0@ this happens
to you close $ord entirely and restart 2 this Aill liEely @iD the problem"

4:

C4a<te/ ( Us3n8 'e/bat3; 63t4 PaDS
4or those Aho are not @amiliar Aith it PaD' stands @or ;Paperless Debate 'harepoint< 2 it&s a a Aeb>
based plat@orm @or collaboration built speci@ically @or paperless debate based on Microso@t 'harepoint"
More in@ormation can be @ound atG
httpG//paperlessdebate"com/pads

$hile PaD' is not reHuired to use Verbatim Jor !ice !ersaK they are both desi?ned Aith the other in
mind" 0@ you do ha!e a PaD' subscription this chapter Aill eDplain hoA to maEe use o@ it Aith Verbatim"

%here are three main points o@ inte?ration betAeen Verbatim and PaD' 2 -sin? the ;-pload to PaD'<
@unction @or -'8>@ree 'peech doc trans@ers automatic coauthorin? updates and con@i?urin? your PaD'
site as your speech Autosa!e location"
U<loa0 to PaDS
4or schools Ahich subscribe to PaD' Verbatim 4 ?i!es you the option o@ sharin? your speech documents
in round Aith one clicE" (o -'8 reHuired"

%his option maEes use o@ the ;public< PaD' siteG
pads"paperlessdebate"com/colle?e
or
pads"paperlessdebate"com/hs

8e@ore usin? ensure that you ha!e a @older @or your school and that you ha!e created a sub@older @or
each team to contain all your uploaded speech documents" As an eDample the address @or a properly
created sub@older Aould beG
pads"paperlessdebate"com/colle?e/Ho?Aarts/Ho?Aarts Potter>5ran?er

%o use setup your PaD' in@ormation in the Verbatim 'ettin?s Aith your PaD' school
name and the eDact name o@ the sub@older you are uploadin? to"

0n the prior eDample the PaD' 'ite (ame Aould be ;ho?Aarts< and the PaD' 4older
Aould be ;Ho?Aarts Potter>5ran?er< Jboth Aithout the HuotesK"

%hen all you ha!e to do is select the ;PaD'< button J@rom the -'8
menu in the Paperless boD o@ the ribbonK" $ord Aill prompt you @or
a username and passAord i@ you ha!en&t already sa!ed one @or
connectin? to PaD' and the rest should be automatic"

(ote that a@ter upload you Aill actually be AorEin? on the document directly @rom the PaD' site 2 so i@
you maEe chan?es to the document Jsuch as marEin? cardsK sa!in? them Aill immediately update the
publicly a!ailable !ersion o@ the @ile"

4or more in@ormation on PaD' and ad!ice on hoA to use it @or in>round speech sharin? consult the PaD'
Manual @rom paperlessdebate"com"

48

A1to;at32 CoAA1t4o/3n8 U<0ates
$ord 2010 introduced a neA @eature called ;Co>Authorin?"< 8asically it alloAs multiple users to
simultaneously edit a sin?le $ord document in real time Aith tools @or mer?in? edits and Eeepin?
thin?s strai?ht" 0t&s liEe 5oo?le Docs but Aithin $ord"

Co>Authorin? AorEs by inte?ratin? chan?es to your document @rom the ser!er each time you press
;'a!e"< -nder certain circumstances you mi?ht Aant to recei!e updates made to the document in real>
time 2 such as Ahile ?i!in? a speech or durin? time>pressured pre>round prep" Verbatim has a @eature
Aill can be to??led on and o@@ Ahich Aill sa!e your document @or you Jhence recei!in? updates @rom the
ser!erK each time there are updates a!ailable that ha!e been sa!ed by someone else"

%o use Bust clicE the ;Auto Co>Authorin?< button on the ,ibbonG

(ote that Ahile acti!e your document can in essence be ;sa!ed< by other people" %here@ore you
should only use this @eature Ahile coauthorin? Aith someone you can trust" (ote also that Ahen your
document is sa!ed you lose the ability to ;-ndo< chan?es you made to the document prior to the sa!e"
4or these reasons it is not recommended that you Eeep this @eature turned on by de@ault 2 only Ahen
you @ind it use@ul"
Conf381/3n8 PaDS "o/ A1tosaFe
0@ you are usin? PaD' in conBunction Aith 'harepoint $orEspace 2010 then it is possible to access @iles
in your $orEspace directly !ia $ord or $indoAs )Dplorer" =ou can taEe ad!anta?e o@ this to con@i?ure
your 'peech ;autosa!e< directory to be a @older on your PaD' site"

(ote that the same basic principle applies e!en i@ you are usin? a di@@erent pro?ram @or o@@line sync Aith
your PaD' site 2 you can con@i?ure your autosa!e directory to any location Ahich Aill be synced
automatically"

'tart by ensurin? that your PaD' site is con@i?ured in 'harepoint $orEspace" %hen in the Verbatim
settin?s clicE the ;8roAse< button to set your autosa!e directory" (a!i?ate to your desEtop then the
@older Aith your (ame Jyour user pro@ile @olderK" =ou should noA see a @older named ;$orEspaces"<
(a!i?ate to this @older and select the sub@older you Aant to use @or your 'peech documents"

%hat&s it 2 noA as lon? as you ha!e internet access your 'peech documents Aill automatically be sa!ed
to a location Ahich is co>authorable and automatically synced"



4.

C4a<te/ * Pa<e/less &est P/a2t32es
%his chapter is a collection o@ tips and tricEs @or doin? paperless as e@@ecti!ely as possible" %hese run the
?amut @rom ad!ice on Eeepin? your @iles or?aniFed to settin? up your computer desEtop to streamline
your paperless AorE@loA"
D383tal T1b O/8an39at3on
+ne o@ the most important aspects o@ ensurin? that you can use Verbatim hassle>@ree is e@@ecti!e @ile
or?aniFation" Much liEe ha!in? doFens o@ reams o@ paper Aithout indeDes or blocE titles throAn at
random into a tub Aould maEe debatin? impossible a sin?le @older on your hard dri!e Aith 200 $ord
documents cryptically labeled ;updates"docD< or ;politics"docD< Aouldn&t @are much better" %here&s an
in@inite number o@ Aays to or?aniFe your @iles on the computer 2 but here&s a basic set o@ su??estions
that ha!e pro!en AorEable in the past"

,e?ardless o@ Ahat or?aniFational scheme you ultimately choose it&s hi?hly recommended that you
store a master copy o@ your @iles someAhere in the ;cloud< that is uni!ersally accessible and has a @ail>
proo@ bacEup" PaD' Jdescribed in a pre!ious chapterK is one eDcellent choice but so is DropboD
'u?arsync a ?mail account or e!en a pri!ate 4%P ser!er hosted by your institution"

=our di?ital tub Aill liEely include at least these @our basic areas"

1K Current year @iles 2 this constitutes the main part o@ the di?ital tub" 0t could be sorted by subBect JDA&s
CP&s A@@&s etc"K chronolo?ically or a hybrid o@ both" 0t Aould also liEely include rele!ant bacE@iles @rom
pre!ious years that are hi?hly liEely to be used 2 such as impact @iles theory cores etc"

2K Archi!ed 8acE@iles 2 this is a separate @older or?aniFed by year" 'ince each season ?ets a separate
@older it&s easy to Eeep a record o@ each topic"

6K Pri!ate %ubs 2 this section Aould ha!e a separate @older @or each partnership on your team" 0t&s
desi?ned to be a place Ahere each debater can put their oAn reor?aniFed !ersions o@ @iles hi?hli?hted
copies o@ @iles personal blocEs a completely re!amped !ersion o@ the main tub or anythin? else they
see @it to do Aith it" 0t&s also a place Ahere they are encoura?ed to upload their ;'peech< documents
@rom each tournament sorted by round so that they ha!e a record o@ each speech ?i!en o!er the
course o@ a year"

4K Personal 2 0@ you&!e decided on a cloud>based in@rastructure @or team @ile stora?e it&s also a ?ood idea
to create a separate @older @or each team member Ahere they can store AorEin? assi?nments lecture
notes Bud?e @eedbacE and the liEe" %his Aould help ensure that in>pro?ress AorE is ne!er lost Bust
because o@ one computer @ailure"
#0

Sett3n8 U< )3n0o6s
T4e Des:to<
0t helps to conceptualiFe your desEtop liEe a desE Ahich mo!es AorE@loA @rom le@t to ri?ht" 'tartin? Aith
the tasEbar alon? the le@t side Ahich Eeeps the open documents or?aniFed try to use approDimately the
le@t hal@ o@ your screen @or all the open @iles" %hen Eeep 'peech open on the ri?ht side o@ your screen"
)!en i@ you can&t @it tAo AindoAs open side by side on your desEtop try to lea!e a little bit that doesn&t
o!erlap" %his enables you to rapidly sAitch betAeen documents and your 'peech doc Aithout di??in?
throu?h a host o@ open AindoAs"

=ou should also consider mo!in? the $indoAs tasEbar to the le@t side o@ the screen rather than the
bottom" -sually this is accomplished by ri?ht clicEin? on it and unchecEin? ;3ocE the %asEbar< then
dra??in? it to the le@t side o@ the screen" %his is so that you can more easily see a lar?e number o@ Aord
documents open Aithout the tasEbar ?roupin? them" %he tasEbar can then also be resiFed horiFontally
to taEe up more or less screen space"


Clear the desEtop o@ non>essential items" 'ince the desEtop is @reHuently used to sa!e 'peech
documents and copy them to the -'8 dri!e it&s help@ul to ha!e it cleared o@ eDtraneous @iles" -se@ul
thin?s to Eeep on the desEtop includeG A @older Aith the most recent tub a shortcut to Verbatim a
@older @or the current tournament and a shortcut to your eDternal -'8 dri!e" 'ee the screenshot abo!e
@or a sample layout"
Toolba/s
Add your di?ital tub @older Jor PaD' AorEspaceK as a toolbar to the
tasEbar" %o do this ri?ht clicE on the toolbar select ;%oolbars 2
(eA %oolbar< and then na!i?ate to the @older Ahich contains your
di?ital tub" %his Aill create a toolbar Aith immediate access to all o@
your @iles" 0t can be dra??ed to shoA icons or collapsed so that
clicEin? one arroA Aill brin? up a directory listin? o@ all the @olders in
#1

your tub" =ou can e!en create multiple toolbars @or di@@erent @olders such as one @or bacE@iles one @or
current @iles and one @or the a@@irmati!e" A help@ul tip 2 holdin? doAn ;shi@t< Ahile clicEin? to open a
@ile Aill Eeep the tasEbar open rather than closin? it and @orcin? you to re>clicE throu?h the le!els o@ a
tub" %his is !ery help@ul Ahen openin? more than one document at a time"
O<e/at3n8 S=ste; T6ea:s
%urn o@@ updates" 0t&s recommended that you temporarily turn o@@ any pro?ram Ahich Aill try to update
itsel@ automatically includin? $indoAs -pdate Bust @or the duration o@ the round Jor the tournamentK"
%his is to a!oid the computer tryin? to reboot itsel@ automatically or poppin? up annoyin? reminders
about updates in the middle o@ a speech"

%urn o@@ hibernation/standby/screen sa!ers" =ou should set your computer to ne!er ?o into sleep mode
hibernate or turn the screen o@@ includin? Ahen the lid is shut" %his is usually accomplished by ri?ht>
clicEin? on the desEtop and selectin? ;Properties"< %he poAer settin?s are included on the 'creen 'a!er
tab under the ;PoAer< button"

%urn o@@ any pro?rams Ahich could inter@ere Aith usin? the macros by utiliFin? ;hot>Eeys"< 'ome
pro?rams runnin? in the bacE?round o@ your computer may already ha!e assi?ned certain EeystroEes
that are used by the paperless macro" A prominent eDample is certain (Vidia ?raphics cards Ahich
assi?n hotEeys Ahich rotate the screen" %his can be turned o@@ by ri?ht>clicEin? the desEtop selectin?
;5raphics Properties 2 Hot 1eys< 2 and selectin? ;Disable Hot 1eys"< +ther pro?rams may also eDhibit
similar beha!ior 2 i@ macros aren&t beha!in? correctly checE your computer @or other hidden pro?rams
Ahich mi?ht ha!e hot>Eeys"

Consider a separate user account @or paperless" 'ince most people Aill not Aant their screen set up the
same Aay @or e!ery day use as @or paperless consider addin? a separate account in $indoAs used
eDclusi!ely @or debate" %his Aill alloA you to set up the desEtop to your speci@ications Aithout
inter@erin? Aith e!eryday AorE"
Sett3n8 U< )o/0
Do21;ent NaF38at3on
-se ;Dra@t< !ieA" %his remo!es the header @ooter and eDtraneous Ahite space @rom your document
!ieA" 0t&s better than $eb !ieA in my opinion because it doesn&t maEe the teDt unreadably lon?
horiFontally"

-se the (a!i?ation Pane2 Most o@ you Aill be @amiliar Aith this @rom creatin? @iles electronically" 0n
paperless debate its importance is ele!ated e!en @urther" 0t @unctions liEe an indeD alloAin? you to see
the entire @ile at once 2 and maEes mo!in? around Aithin a @ile substantially @aster" 0t also enables you
to see Ahere you&re mo!in? blocEs to Ahile usin? Mo!e-p and Mo!eDoAn" 0&d recommend lea!in? the
(a! Pane turned on in all documents at all times"

-se the mouse Aheel to Foom 2 +n many computers holdin? doAn the Ctrl Eey Ahile scrollin? the
mouse Aheel Aill cause $ord to Foom in and out HuicEly" %his can help you see more o@ the document
or an indi!idual card easily especially i@ you&re AorEin? on a smaller screen"

=ou can cycle throu?h all open $ord docs usin? the ;$indoAs< button on the ribbon JCtrl>%abK"
#2

Rea03n8 $o0e
-se ;4ull 'creen ,eadin?< !ieA Ahen actually ?i!in? your speech"
%here&s a con!enient button @or it on the tasEbar" %his !ieA Aill alloA
you to see one or tAo entire pa?es at a time and HuicEly mo!e throu?h your document by usin? the
arroA Eeys to mo!e a pa?e at a time instead o@ scrollin? or usin? Pa?e DoAn" 0@ only one pa?e is !isible
try shrinEin? the siFe o@ the document map horiFontally until tAo pa?es appear"

$hen in 4ull 'creen ,eadin? !ieA the N/S Eey instead @unctions as a ;'peech MarEer"< ClicEin? in a card
Ahere you stopped readin? and pressin? the N/S Eey Aill insert a marEer Jpictured ri?htK" %o return to the
;one>pa?e>at>a>time< scroll mode either press )sc or use your mouse Aheel"


0MP+,%A(% (+%)G %o turn on the (a!i?ation Pane in ,eadin? VieA clicE the ;Pa?e D o@ y< button in the
center o@ the screen"

Mac $ord 2011 contains a neA Mac>only !ieAin? mode called ;4ull 'creen< instead o@ the $indoAs
;4ull 'creen ,eadin?< !ieA" 0t has tAo sub>types called ;,ead< Ahich lets you @lip throu?h pa?es one at
a time and ;$rite< Ahich lets you maEe edits to the document" -sin? the N/S Eey to insert a ;MarEed
Card< marEer Aill +(3= AorE in the $rite mode it Aill ?i!e an error i@ you try it in the ,ead mode"
%here&s nothin? 0 can do about it" And un@ortunately the Document Map can&t be displayed in either
!ieA"
Q132: A22ess Toolba/
8y de@ault $ord 2010 displays the /uicE Access %oolbar A8+V) the ribbon" %his is a bad place @or it" %o
mo!e it beloA the ribbon ri?ht>clicE and select ;'hoA 8eloA %he ,ibbon"<

=ou also mi?ht Aant to clear the /A% o@ any de@ault buttons" $ord
usually has a @eA at the @ar le@t that appear be@ore the custom
Verbatim @unctions Junderlined in ,edK"
#6

+nce you ha!e the shortcut Eeys memoriFed you probably Aon&t need to constantly be looEin? at the
Debate tab in the ribbon" %o hide it double clicE the title" %hen you can Bust use the /uicE Access
%oolbar" Double>clicE to restore it"

P/eAto1/na;ent Set1<
%his is a pre>tournament checElist to maEe sure you&re ready to debate paperless" Mostly it&s Bust a
distillation o@ the precedin? ad!ice"

Drills drills drills 2 Most paperless di@@iculties are the eDclusi!e product o@ a lacE o@ practice" $hile
memoriFin? the hotEeys and understandin? the basic elements only taEes # minutes becomin?
pro@icient enou?h to deal Aith contin?encies or be eDtremely HuicE taEes hours" $hile this is a
si?ni@icant time in!estment it&s use@ul to remember the amount o@ time sa!ed !s" hand>labelin? manila
@olders and printin? eDpando indeDes"

MaEe sure you ha!e enou?h laptops 2 As mentioned abo!e 0 thinE each team needs a minimum o@ three
laptops" 0t&s probably also a ?ood idea @or the team at lar?e to ha!e some bacEups as debaters seem to
be Eryptonite to technolo?y"

ChecE that each computer AorEs 2 debaters seem to ha!e a EnacE @or ensurin? that any computer
purchased one ni?ht Aill be in@ected Aith a !irus ri@e Aith spyAare and runnin? too sloAly to e@@ecti!ely
open multiple $ord documents be@ore the mornin? arri!es"

Clean o@@ the desEtop and -'8 dri!es" 'ince the desEtop is used as a AorE space Ahere 'peech @iles are
sa!ed and copied di?ital tubs are Eept etc"""0t&s a ?ood idea to clear e!erythin? else o@@ at least @or the
duration o@ a tournament" 0@ there&s an inordinate amount o@ clutter it can Bust be temporarily stored in
a neA @older" 0t&s also a ?ood idea to create a @older @or each tournament so you can store Jand labelK
'peech documents and update @iles as they are produced" 0t&s also a ?ood idea to start Aith a clean -'8
dri!e be@ore each round 2 this both ensures there&s not con@usion o!er Ahich @ile to open and pre!ents
the accidental spread o@ either !iruses or pre!ious @iles"

MaEe sure each laptop has the most recent !ersion o@ the di?ital tub" $hile archi!ed bacE@iles can be
put on each computer at the be?innin? o@ the season and le@t relati!ely untouched the master copy o@
the di?ital tub is constantly in @luD" 0t&s a ?ood idea to ha!e a complete copy on a -'8 dri!e be@ore
lea!in? @or the tournament Bust in case one JallK o@ the debaters @or?et to update their local copies"

MaEe sure each computer is set up @or paperless 2 toolbars created hibernation/screen sa!er turned
o@@ updates turned o@@ screen rotation turned o@@ etc"


#4

InA/o1n0
Here are a @eA tips @or maEin? sure paperless ?oes Aell durin? an actual debate in rou?hly chronolo?ical
order"
P/eA/o1n0

MaEe sure you EnoA i@ the other team Aants to use their oAn computers to !ieA your e!idence or
Aould pre@er to use the !ieAin? laptop 2 they taEe time to plu? in set up etc" so don&t Aait until the
round has already started"

0@ you ha!e concerns about the other team ;stealin?< your e!idence instead o@ Bust looEin? at it on the
-'8 dri!e talE to them about it in ad!ance" =ou can also asE the other team not to ;looE ahead< in the
document Ahile you&re ?i!in? your speech i@ this is somethin? Ahich concerns you"

Plu? in and set up 2 Ahen you ?et to the debate immediately ?et both computers plu??ed in so there&s
no battery problems" 4i?ure out i@ you need eDtension cords poAer strips etcVAlso set up your laptop
stand in ad!ance i@ you need it @or a podium"

$orE out in ad!ance Aith your Bud?e Ahether you can ;stop prep< be@ore doin? the -'8 trans@er or
Ahether they consider that prep time" %ryin? not to irritate the Bud?e is ?enerally ?ood practice ne!er
more so than Ahen doin? somethin? alien to ;normal< debate"

5et a -'8 dri!e plu??ed in to the computer in ad!ance Aith a @older open to HuicEly @acilitate copyin?
to it @rom the desEtop" %his is important to @acilitate rapidly mo!in? @iles 2 it can taEe a lon? time @or a
computer to reco?niFe a dri!e open a @older etc"

8oth debaters should ?et a 'peech document open on their computers" 0t should be sa!ed on the
desEtop" =ou can also use the top pa?e o@ your speech document or a blanE ;notepad< document to Bot
doAn coachin? notes"
D1/3n8 t4e 0ebate
MinimiFe the number o@ open $ord @iles" 0@ you&re clearly done Aith a @ile close it" $ord can pretty
easily handle a lar?e number o@ open documents but the more you push it the more liEely it is to
@reeFe or become unbearably sloA" %his is especially true ri?ht be@ore you&re about to speaE 2 the most
important time @or your computer to not ha!e tech problems"

+nce you&re done preppin? your speech sa!e it" %hen copy it to the -'8 Jor Pad'K" 'ER, I$PORTANT
NOTEG Do (+% sa!e the @ile directly @rom $ord on to the Bumpdri!e" 0@ you do $ord sometimes ?ets
!ery an?ry Ahen you remo!e the dri!e"

=ou should @irst hand the Bumpdri!e to your partner Aho should copy it to their desEtop and open it on
their computer as a bacEup" %hen you should set up on your podium ?i!e the roadmap etc" Ahile your
partner hands it to the other team or sets up the !ieAin? laptop @or them"

0t&s help@ul to maintain a consistent namin? con!ention @or all your speech docs as Aell as a consistent
or?aniFational scheme on your desEtop and Bumpdri!e" 'ince e!ery speech starts out as ;'peech"docD<
##

it Aould HuicEly become impossible to Eeep them strai?ht unless they&re ?i!en more accurate names
and or?aniFation"

-se ;,eadin? VieA< durin? your speech 2 as described abo!e this maEes scrollin? throu?h a document
much easier usin? only the arroA Eeys" Alternately Pa?e -p and Pa?e DoAn should alAays AorE to
ad!ance pa?es"
PostA/o1n0
A@ter the debate you can politely remind your opponent and/or Bud?e to delete their copies o@ your
speech documents i@ anyone trans@erred them instead o@ lea!in? them on the -'8 dri!e"

1eep e!ery speech you ?i!e" %his maEes Aritin? blocEs sharin? AorE and intel etc" much easier"

$hat do 0 do i@ 0 ha!e a catastrophic crash* 2 0@ you&!e done e!erythin? ri?ht there Aon&t be a problem"
0@ somethin? really insane happens liEe in a speech then you should be able to HuicEly sAitch to your
partners laptop i@ you&!e done the bacEup process correctly" 0n an absolute disaster you should be? @or
mercy @rom the Bud?e Ahile you @i?ure out Ahat Aent Aron?" Hope@ully they&ll be niceV



#9

P1bl32 Relat3ons
At the !ery be?innin? o@ the paperless transition $hitman proposed tAo ;community norms< Ae
thou?ht Aould help @acilitate @airness durin? paperless debates as Aell as alle!iate some o@ the
concerns people had o!er sAitchin?G 1K no taEin? speech docs and 2K no ;looEin? ahead"<

%o a certain de?ree these norms seem to ha!e shi@ted in the past @eA years" Anecdotally it seems !ery
common @or people to taEe their opponents speech documents Jat least @or citesK Aithout prior
appro!al and most paperless teams don&t really seem to mind" Additionally tales o@ teams ;readin?
ahead< and shootin? themsel!es in the @oot by @ailin? to @loA somethin? not in the speech doc are
le?ion"

%he ori?inal statement o@ these ;norms< is reproduced beloA @or the saEe o@ completeness 2 Ahether
these still represent ;community consensus< or are merely o@ historical interest is an open Huestion"

%he opposin? team should to as reasonable a de?ree as possible minimiFe ;looEin? ahead< in the
speech document to try and ?ain a competiti!e ad!anta?e by @i?urin? out Ahat Aill be read later in
the speech" %his is especially applicable in rounds Ahere somethin? such as a neA a@@irmati!e is
bein? read" $hile ob!iously only so practicable Ae @eel that an honest attempt is still better than
nothin?"

+pposin? teams or Bud?es Aho opt to trans@er the ;speech< document to their personal computers
should delete them at the conclusion o@ the debate" $e @eel that taEin? e!idence Aholesale is the
eHui!alent o@ taEin? a paper @ile" $e&d hope the maBority o@ the community Aould a?ree that
stealin? @iles crosses the line especially ?i!en the easy a!ailability o@ cites"

%o this 0 Aould add a third proposed ;norm< Ahich onus @alls not on the opponents but on the speaEin?
debaterG
Debaters should to as reasonable a de?ree as possible attempt to ?i!e their opponents a speech
document Ahich accurately represents the liEely order and len?th o@ content to be read durin? the
speech"
%his is desi?ned to discoura?e the practice Jinad!ertent or otherAiseK o@ ?i!in? the other team a speech
document Aith si?ni@icantly more e!idence than is @easible to read or ;Bumpin? around< at random in
an attempt to con@use the other team"

%Ao other issues bear mentionin? in relation to paperless teams interactin? Aith community at lar?e
especially Bud?es"

P/e< T3;e 2 'ome Bud?es eDpress concern that the process o@ Bumpin? @iles settin? up computers etc"
taEes too much time" 0n particular they seem to be @rustrated that it appears as i@ the paperless team is
;stealin? prep< Ahile Aaitin? @or somethin? such as a $ord document to open on the !ieAin? computer"
Debaters are '%,+(53= encoura?ed to minimiFe the time it taEes to trans@er @iles and to be co?niFant
o@ not ;stealin? prep< durin? this period"

Te24 </oble;s 2 %o a certain eDtent these can&t be a!oided 2 but it&s probably Aorth thinEin? throu?h
hoA people Jespecially Bud?esK Aill deal Aith it" 0@ a @eA debates a year ha!e to conclude # minutes later
#:

Ahile a debater ?ets one @ree ;reboot< it seems Aorth the myriad other bene@its it brin?s to the debate
community" 0n ?eneral 0 Aould Bust hope @or patience on the part o@ the Bud?es and debaters Ahen this
problem ine!itably arises"




#8

C4a<te/ "/e>1entl= As:e0 Q1est3ons
%his chapter Aill hope@ully ansAer the most common problems people ha!e Ahen usin? Verbatim or
dealin? Aith paperless debate in ?eneral" Much o@ the ad!ice ?i!en here is repeated elseAhere but this
is an attempt to present it in a @orm more easily accessible Ahen somethin? ?oes Aron?"
T4e De23s3on To S63t24
)4at 0o I 0o 3f ;= 2o;<1te/ 2/as4es7
)nou?h pro?rams ha!e noA ?one paperless to demonstrate that Ahile this remains a le?itimate
concern it doesn&t happen Aith ?reat enou?h @reHuency to truly be a bar to Aidespread adoption" 4irst
Eeep in mind that it&s important to minimiFe the chance o@ a crash by practicin? ?ood pre!entati!e care
on your computer" )nsurin? your operatin? system is up to date that you&re runnin? anti>!irus
so@tAare and that the machine is physically Aell taEen care o@ Aill ?o a lon? Aays toAards a!oidin? any
problems"

%hat said i@ it does happen there are se!eral bacEups in place" 'ince each debater puts their speech on
a Bump dri!e and ?i!es it to both their partner and their opponents there should be at least 2 other
computers looEin? at the current speech at any ?i!en time" A@ter doin? contin?ency drills Aith my
debaters they can sAap out a crashed laptop in no more than a @eA seconds" 0@ a computer crashes
be@ore the speech a reboot Aill usually sol!e the problem 2 and i@ the debater has been sa!in?
re?ularly not much AorE should be lost"
Can5t 6e s63t24 4alfA6a= an0 st3ll 1se so;e <a<e/ o/ </3nte/s7
0t&s ob!iously possible to de!elop a debatin? method that @alls someAhere in>betAeen @ully paperless
and relyin? entirely on tubs" 'e!eral su??estions ha!e been made such as printin? e!idence be@ore
each speech printin? the e!idence @or the Bud?e a@ter the round carryin? only the most @reHuently used
@iles in one tub carryin? e!erythin? in tubs eDcept a @eA bacE@iles etc"

0n my opinion these ideas de@eat much o@ the purpose" 'ince the primary moti!ations @or sAitchin? are
to eliminate ba??a?e costs printin? costs etc" and simpli@y the process o@ tra!elin? Aith a lar?e number
o@ teams creatin? another headache by maEin? each team carry a printer @or eDample doesn&t sol!e
many problems" $hile 0&m sure that some teams Aill e@@ecti!ely implement a hybrid system 0 EnoA o@
no pro?ram Ahich re?rets their decision to remain completely paperless"
T4e/e5s lots of <a<e/less 3;<le;entat3ons o1t no6N 64324 s4o1l0 I <32:7
%otally up to you 2 there&s ad!anta?es and disad!anta?es to any system you decide on and 0&m sure that
the more teams that ?o paperless the more options you&ll ha!e" -ltimately most !ersions o@ paperless
are pretty similar so it&s hard to ?o Aron?" %here are a lot o@ di@@erent needs and opinions on hoA
!arious @eatures should be implemented hoA the macros should beha!e etc"

My ?oal has been to maEe Verbatim both as simple as possible minimiFin? the number o@ macros
thin?s to remember etc" Ahile ensurin? that it&s as poAer@ul as possible" 0&!e also tried to incorporate a
Aide !ariety o@ su??estions neA @eatures and bu? @iDes sent to me by other people" As other people
!enture into the paperless Aorld and come up Aith inno!ations 0&ll de@initely Eeep maEin? Verbatim
better"

#.

)4at abo1t Debate S=ne/8=7
A?ain up to you" 0n some Aays the @unctionality o@ Verbatim o!erlaps Aith that o@ 'yner?y" 0n other
Aays they&re desi?ned to do totally di@@erent thin?s" 4or eDample Verbatim isn&t JcurrentlyK desi?ned to
inte?rate Aith )Dcel because 0 ?enerally discoura?e debaters @rom @loAin? on the computer" 'imilarly
both pro?rams taEe a di@@erent approach to implementin? some o@ the same basic @unctionality 2 liEe
sendin? to 'peech" %ry out both and see Ahat you liEe and Ahat you don&t liEe" 'e!eral @eatures o@
'yner?y are totally aAesome 2 and 0&!e borroAed liberally @rom them in desi?nin? Verbatim"

+ne @actor that may help in@luence your decision about Ahich paperless plat@orm to picE 2 'yner?y
hadn&t been updated in a number o@ years and is unliEely to see any si?ni@icant de!elopment in the
short term" Verbatim has been updated e!ery @eA months Aith additional @eatures and bu? @iDes and
remains under acti!e de!elopment" =ou may also ha!e an easier time ?ettin? tech support @or it 2 0&m
readily a!ailable at tournaments and by email and Verbatim has an installed user base in the thousands
that can help you ansAer any Huestions you may ha!e" +n balance thou?h 'yner?y is a ?reat pro?ram 2
it ultimately comes doAn to a matter o@ taste"
Can t4ese ;a2/os be 6/3tten 3n A<<les2/3<t7
A number o@ years a?o some paperless capabilities Aere replicated in Applescript by 8rad 8olman and
Peter Vale but it&s noAhere near as @ully>@eatured as a $indoAs based solution" As @ar as 0 EnoA this
proBect is de@unct"
Can5t 6e O1st 1se a </3nte/ befo/e ea24 s<ee247
0 thinE that it could AorE @or some and itXs ob!iously each teamXs prero?ati!e 2 but it&s not my personal
recommendation" 4irst the lo?istics o@ each team carryin? a printer are si?ni@icantly more o@ a hassle
than one spare laptop per team" A laptop @its in a bacEpacE a printer doesnXt" Printers small enou?h to
carry tend to print !ery @eA pa?es per minute and reHuire cartrid?e replacement e!ery couple hundred
pa?es" )!en Aith the per@ect printer it reHuires locatin? boDes o@ paper toner etc" @or e!ery
tournament Ahich is a hassle 0&m ?lad to ha!e le@t behind" 'econd printers Bust arenXt !ery reliable 2
e!en less so than computers and they hold up to tra!el abuse !ery poorly" 3astly printers present a
uniHue set o@ tech problems liEe stalled print Hueues incorrect dri!ers or spoolin? errors 2 Ahich Bust
add to the potential @or thin?s to ?o Aron? durin? a debate"
Ho6 0o noF32es a0a<t to t43s s=ste;7
My eDperience so @ar has been that no!ices are e!en better at usin? Verbatim than more eDperienced
debaters" %he technolo?ical sophistication o@ the a!era?e 18 year old has sEyrocEeted in the past @i!e
years and youn?er students are @reHuently much better at usin? a laptop and HuicEly di?estin?
electronic in@o than older students" 0&m @airly optimistic that no!ices could HuicEly adapt and learn
paperless 2 they also tend to ha!e problems Eeepin? lar?e stacEs o@ paper or?aniFed"
Can t43s 6o/: on #3n1GN o/ 63t4 O<en Off32e7
(ot yet" +pen +@@ice isn&t ?ood enou?h yet" 0t&s pretty close to replicatin? most o@ the needed
@unctionality but support @or macros is still pretty la??in? and it&s lacEin? ;Dra@t VieA< Ahich is a deal
breaEer" Hope@ully in years to come this becomes a more !iable option"

0&m also !ery con@ident that portin? the Ahole V8A code base into +pen +@@ice&s nati!e macro @ormat
shouldn&t be that hard" 0n many Aays it&s better than V8A 2 but the other @ailin?s o@ +pen +@@ice maEe
this a !ery loA priority ri?ht noA"
90


Ho6 0o 6e 3nte8/ate ba2:f3les </o012e0 3n ot4e/ te;<lates7
%his is lar?ely discussed abo!e in the section on Con!ertin? 8acE@iles 2 the short !ersion is that ?reat
e@@ort has been made to help transition @rom other templates" =ou could also theoretically adapt the
important Verbatim macros to AorE in most other templates"
Isn5t 4384l384t3n8 f3les 4a/0e/7
%o a certain de?ree yes" +ur template has a built>in hi?hli?hter @unction Ahich is @airly rapid Aith
practice" 0t is hoAe!er sli?htly sloAer than doin? it by hand" 0 thinE that this is made up @or by the
bene@its o@ only needin? to hi?hli?ht any card once 2 it can then be copied to other @iles or complete
@iles can be shared by the team sa!in? duplicati!e hi?hli?htin? e@@orts"
)4at 3f I 6ant to 1se an ol0e/ Fe/s3on of 'e/bat3;7
+ld !ersions o@ Verbatim Jand accompanyin? documentationK are still a!ailable @rom
paperlessdebate"com"
)4at /eso1/2es a/e 21//entl= aFa3lable fo/ <a<e/less7
%he sin?le best resource @or all thin?s paperless debate is atG
httpG//paperlesdebate"com

=ou should also looE into the +pen Paperless ProBect 2 it&s an emer?in? +pen 'tandard @or encoura?in?
debate template interoperability" %he idea is to alloA cards to be cut and pasted betAeen di@@erin?
templates Ahile ensurin? that they all AorE seamlessly re?ardless o@ Ahich implementation o@ paperless
people choose to use" =ou can @ind linEs to more in@ormation about this proBect at the linE abo!e"
P/3Fa2=@Se21/3t=
)on5t <eo<le steal =o1/ S<ee24 0o21;ents an0 :ee< all =o1/ 2a/0s7
Probably" 4irst 0 choose to ha!e a more optimistic !ieA o@ the debate community and assume until
pro!en otherAise that opponents Aill asE @or cites rather than Aholesale taEe e!idence or at least that
they Aould delete speech documents Ahen asEed to do so"

More importantly e!en i@ it happens @reHuently it doesn&t con@er much o@ a competiti!e ad!anta?e to
the team Aho chooses to do so" 0n an era o@ massi!e caselists and proli@ic cite reHuests access to any
piece o@ e!idence read in a debate is already a matter o@ a @eA minutes AorE" 0 thinE that this concern
also buys into the myth that ;not lettin? your opponents see your e!idence< somehoA con@ers an
important strate?ic bene@it" 0n reality most debates are Aon because o@ superior techniHue
ar?umentati!e capabilities or ethos 2 not because the other team didn&t ha!e a chance to di?est your
e!idence" 0&!e @reHuently told my debaters that i@ Ae prepare e@@ecti!ely Ae should be able to ?i!e the
other team access to all our @iles @or an hour prior to the debate and not ha!e it a@@ect our chances to
Ain" )ither Aay 0 can&t point to a sin?le debate 0&m aAare o@ that Aas Aon or lost due to ;@ile stealin?"<
)4at 4a<<ens 3f I b/ea: a ne6 La0Fanta8e@03sa0@et2...I an0 0on5t 6ant to 83Fe 3t to t4e ot4e/ tea;
befo/e ;= s<ee247
%here are se!eral solutions to this problem" 4irst taEe care Aith labelin? the blocE titles in your 'peech
document somethin? less descripti!e than the ar?ument name such as ;(eA Ad!anta?e"< Combined
91

Aith asEin? the other team not to ;scroll ahead< since you&ll be breaEin? somethin? neA should ?o a
lon? Aay toAards restorin? the strate?ic bene@it o@ a @eA eDtra minutes o@ ;surprise"< 'econdly you
could sa!e the neA ar?ument to a separate Aord document on the Bump dri!e and asE the opponent to
only open that @ile once you reach that part o@ your speech" 4inally you could theoretically brin? a
paper copy o@ Bust your neA ar?ument"

Much liEe the concern about stolen 'peech @iles 0 thinE this @alls under the cate?ory o@ ;scarier in theory
than in practice"< %his ranEed near the top o@ my debaters concerns be@ore doin? paperless 2 noA they
no lon?er e!en bother Aith any o@ the a@orementioned ;solutions< JeDcept perhaps chan?in? blocE
titlesK" 0t became clear to them that the eDtra minute in Ahich the other team doesn&t EnoA Ahat your
neA ad!anta?e is Bust doesn&t ha!e much tan?ible bearin? on the debate"
)on5t <eo<le /ea0 a4ea0 3n t4e S<ee24 0o21;ent an0 8a3n a 2o;<et3t3Fe a0Fanta8e7
%his concern is pretty much the same as the pre!ious tAo 2 not as @reHuent or as bi? o@ a deal as people
seem to eDpect" 0@ anythin? this AorEs in the other direction 2 our eDperience has borne out that
opponents Aho ha!e tried to read ahead ha!e been much more liEely to stop @loAin? miss ar?uments
or e!en Aaste speech time ansAerin? ar?uments Ahich Aere ne!er made"
Doesn5t s4a/3n8 US& 0/3Fes so 630el= </esent a F3/1s /3s:7
=es" =ou should use PaD' instead"

)nsurin? that each computer is up to date Aith current anti>!irus and spyAare so@tAare is an important
element o@ ensurin? paperless is as sa@e as possible" 0t&s also recommended that the -'8 dri!es used @or
paperless be used eDclusi!ely @or that tasE 2 i@ they are Eept clean and Aiped be@ore each debate Jor at
least be@ore each tournamentK the !irus risE can be minimiFed" 0n this a?e o@ Aidespread @ile sharin?
other risEs seem much hi?her"
Installat3on P/oble;s
I /an t4e a1to;at32 3nstalle/ 4o6 0o I :no6 3f 3t5s 3nstalle0 /384t7
+n the PC you should ha!e a shortcut to Verbatim on your desEtop" 0@ this doesn&t appear you can also
checE to see i@ it&s installed by openin? $ord and selectin? 4ile 2 (eA and looEin? @or Debate"dotm in
your ;My %emplates< section"

+n the Mac there Aill be no immediately apparent si?n that Verbatim installed correctly" %he only Aay
to checE is to start $ord ?o to 4ile 2 (eA @rom %emplate and see i@ Debate appears under My
%emplates"
I5; st3ll 1s3n8 )3n0o6s -PN an0 t4e 'e/bat3; s4o/t21t 0oesn5t 6o/:.
=ou&ll need to manually create one" 5o to your $ord %emplates @olderG
CGQDocuments and 'ettin?sQusernameQApplication DataQMicroso@tQ%emplates"

,i?ht>clicE on Debate"dotm select ;Create 'hortcut< and dra? the resultin? shortcut @ile to the desEtop"
=ou can rename it ;Verbatim< i@ you liEe as Aell"
92

T4e J'e/bat3;39e No/;al Te;<lateK b1tton 3n t4e Sett3n8s 030n5t 6o/: fo/ ;e. Ho6 0o I ;an1all=
2/eate one LPC Onl=I7
0@ you&re usin? $ord 200: the automatic VerbatimiFe buttoninstaller Aon&t AorE" %here are also a
!ariety o@ other reasons Ahy the automatic install mi?ht @ail" %o manually create a VerbatimiFe button
@olloA the instructions in the Post>0nstallation 'teps section o@ Chapter 1"
)4= 2an5t I O1st 3nstall 'e/bat3; as ;= No/;al te;<late o/ leaFe 3t on ;= 0es:to<7
8ecause @or @iles you produce to be reco?niFed as Verbatim documents by other people you both need
to ha!e the same template in the same place Aith the same" $hen you install Verbatim as your
;(ormal< template you are breaEin? compatibility Aith e!eryone else"

Verbatim is also not desi?ned to be your ;de@ault< template Ahen you open $ord" %hat&s because most
people that use $ord still use it more @or non>debate stu@@ JliEe paper Aritin? or business stu@@ etc"K and
don&t alAays Aant to open e!ery document Aith that template"
%he solution to Aantin? Verbatim to be ;alAays a!ailable< is to maEe use o@ the VerbatimiFe button as
described elseAhere in this manual"

4or similar reasons it is hi?hly recommended that you put the template in your %emplates @older not
Bust on your desEtop or in your 'tartup @older" %his is because all documents based on a template don&t
actually include the macros @rom the ori?inal" 0nstead they include a ;re@erence< to Ahat template they
are based on" 'o i@ you start a neA blanE document @rom a template it Aill thinE it is tied to the @ile on
your desEtop not to the one in your %emplates @older" 0@ you then send your @ile to someone else on
your team it Aill @ail to @ind the template on their desEtop and the macros Aill be ;missin?"< %he
ob!ious solution is @or e!eryone to Eeep the template installed in the same location" A@ter installin? Bust
put a shortcut to the @ile in your %emplates @older on your desEtop" -p?radin? or chan?in? the template
is then as simple as replacin? the old !ersion Aith the updated one in the $ord template @older"

0@ you Aant a shortcut on your desEtop you should create a shortcut to Debate"dotm that opens a neA
blanE document based on that template and use that to start a neA ;Verbatim document< each time
instead o@ the normal $ord icon" 0@ you ri?ht>clicE and dra? Debate"dotm to the desEtop @rom your
%emplates @older you Aill ?et an option to ;create shortcut here"< 0@ you&re runnin? $indoAs : you can
also dra? Debate"dotm to your $ord icon on the tasEbar and ;pin< the @ile as a shortcut @or easy access"
,unnin? the installation pacEa?e @or Verbatim 4 should ha!e also created that shortcut @or you" =ou can
also manually open a neA Verbatim doc Aithin Aord by usin? the 4ile 2 (eA menu"
Ho6 0o I 1n3nstall t4e 'e/bat3;39e b1tton7
%o completely uninstall the VerbatimiFe button you need to do 2 thin?s"

1K Delete the @olloAin? @ileG
cGQ-sersQYusernameZQAppDataQ3ocalQMicroso@tQ+@@iceQ$ord14"custom-0

0@ you manually installed the button you should instead Bust delete the button usin? the built>in
;CustomiFe ,ibbon< inter@ace in the $ord options"
2K ,emo!e the VerbatimUAttach(ormal module @rom your (ormal"dotm @ile"

96

)o/0 :ee<s </o;<t3n8 ;e to saFe 24an8es to Debate.0ot;N eFen t4o184 I 4aFen5t a2t1all= 24an8e0
an=t43n8.
%his problem is most liEely unrelated to Verbatim and is caused
by an error in a 6
rd
party ;C+M Add>0n< that you probably
installed inad!ertently" -sually this is caused by one called
;'end to 8luetooth"< %he solution is to disable all $ord Add>
0n&s and see i@ the beha!ior ?oes aAay"

%o disable ?o to 4ile 2 $ord +ptions 2
Add>0ns" 0n the ;Mana?e< drop>doAn boD
select ;C+M Add>0ns"<

=ou should then unchecE any Add>ins
especially i@ you ha!e one called ;'end to
8luetooth< and clicE +1"

=ou should then repeat these steps
selectin? ;$ord Add>0ns< instead o@ C+M Add>0ns"
Gene/al $a2/o P/oble;s
$= ;a2/os a/en5t 6o/:3n8 at all.
Most o@ the time this is because your macro security settin?s are set too hi?h" 'ee the 0nstallation
section @or more speci@ic in@ormation on hoA to enable macros"

0@ this @ails to @iD the problem ensure that the @ile you&re usin? Aas made usin? Verbatim 2 especially
Ahen con!ertin? old @iles @or use Aith paperless it&s easy to @or?et to use the template and paste them
into a re?ular $ord document"

=ou should also checE to maEe sure that you ha!e Verbatim installed correctly in the $ord %emplates
@older 2 otherAise someone else&s Verbatim document Aon&t be able to @ind it"
$= ;a2/os :ee< J03sa<<ea/3n8K f/o; ;= 0o21;ent.
%here are a !ariety o@ reasons Ahy you mi?ht open a document ori?inally created in Verbatim and @ind
the macros and Debate tab missin?" Most commonly this is either becauseG
aK =ou ha!e Verbatim installed incorrectly
or
bK%he @ile Aas produced on a computer Ahere Verbatim Aas installed incorrectly

MaEe sure that you double>checE the correct installation steps and that the template is both named
Debate"dotm and located in the correct $ord %emplates @older" More complete instructions can be
@ound in Chapter 1"

%he HuicEest remedy to an indi!idual @ile that appears to be missin? Verbatim is to use the
;VerbatimiFe< button JPCK or the ;Attach Verbatim< toolbar JMacK to HuicEly turn the document into a
Verbatim @ile"

94

+ther possible culprits includeG
Macro security settin?s 2 maEe sure these are turned to loA or ]o@@] in $ord"
'endin? a @ile throu?h email 2 ?mail and other so@tAare can strip macros @or security reasons"
'a!in? as the Aron? type o@ @ile 2 you should alAays sa!e as "docD @iles
'ome other security pro?ram liEe anti>!irus anti>spyAare etc"""
I e;a3le0 a f3le to anot4e/ tea; ;e;be/N an0 t4e ;a2/os sto<<e0 6o/:3n8.
'ome email pro?rams or online mail ser!ices ha!e been @ound to strip all macros @rom $ord @iles Ahen
sendin? them as an attachment presumably as a security ;@eature"< 0@ you @ind this happenin? to you
try sendin? the $ord document in a Fip @ile or Aith a temporarily modi@ied @ile eDtension such as
4ile"dco instead o@ 4ile"docD"
I 6as 1s3n8 a ;a2/oN an0 t4en 8ot an e//o/ ;essa8e. It sa=s J$32/osoft '3s1al &as32 R1n T3;e E//o/
41+8N Co;;an0 "a3le0K an0 83Fes ;e t4e o<t3on to En0N Deb18N o/ Hel<.
Almost e!ery Aay you can ;breaE< the macros has been error trapped
in the code and you&ll ?et a messa?e tellin? you Ahat to do" $hen
you ?et this messa?e it Bust means that you&!e done somethin? the
macro didn&t EnoA hoA to handle" 4ortunately you ha!en&t hurt
anythin? 2 it Bust means that Ahate!er you Bust tried to do didn&t
complete properly"

0@ you clicE ;)nd< or press ;)< you&ll be returned to $ord and can try and @i?ure out Ahat you did
Aron?" 0@ you press ;Debu?< on accident you&ll be sent into the $ord V8A debu??er Aith a lot o@
cryptic looEin? code instead o@ your $ord document" %o eDit this Bust close the AindoA and clicE ;+1<
Ahen told this Aill stop the debu??er"

0@ you @ind a reproducible error that crashes a macro please let me EnoA and 0&ll do my best to @iD it"
I </esse0 t4e ;a2/o 4ot:e=N an0 ;= s2/een s100enl= /otate0 +. 0e8/ees.

%his occurs on certain laptops usin? a particular ?raphics card so@tAare pacEa?e" %o ?et your screen
bacE to normal press Ctrl>Alt>O" %hen ri?ht clicE on your desEtop select ;5raphics +p^ons 2 HotEeys<
and select ;Disable hotEeys"<
Ho6 0o I 24an8e t4e ;a2/o 4ot:e=s7
=ou can set $ord to use any Eey combination you choose @or each macro in lieu o@ the de@ault hotEeys"
%he pre@erred Aay to do this is to use the built>in customiFation inter@ace in the Verbatim settin?s" %his
is described in details elseAhere in the manual"

%o maEe other chan?es you should open the actual template @ile JDebate"dotmK and then ?o to $ord
+ptions 2 CustomiFe the ,ibbon and then press the button @or ;CustomiFe 1eyboard"< )nsure
Debate"dotm is selected in the ;'a!e Chan?es 0n< boD and then scroll doAn in the le@t boD to ;'tyles<
and ;Macros< 2 the macros and styles that appear in the ri?ht boD Aill then list their associated
Eeyboard shortcuts and alloA you to chan?e them" 1eep in mind that the N/S Eey cannot be assi?ned
usin? this method" (either can Ctrl>%ab"
9#

$oFe U<@$oFe Do6n 0on5t 6o/: 2o//e2tl= 3t 0oesn5t ;oFe 64at I eG<e2t 3t to.
4irst checE the position o@ your cursor 2 remember that the Mo!e macros are desi?ned to automatically
select Ahat to mo!e based on Ahether you&re currently in a card blocE hat or pocEet"

0@ that&s not it then this is liEely caused by improperly @ormatted blocEs in your source documents" %his
arises most @reHuently Ahen attemptin? to use bacE@iles Ahich Aeren&t @ormatted in Verbatim" %urn on
;'hoA 4ormattin?< and looE into hoA the stu@@ you&re tryin? to mo!e is @ormatted 2 odds are ?ood
you&!e Bust accidentally @ormatted somethin? incorrectly"

4or eDample 2 i@ you ha!e a bunch o@ blanE lines in a blocE @ormatted as ;ta?< Aithout any teDt you&ll
sometimes ha!e to run Mo!e-p or Mo!eDoAn se!eral times to mo!e a card doAn beloA the neDt
;actual< card"
)o/0 sto<s /es<on03n8 63t4 one of t4e ;a2/os all I 8et 3s an 4o1/8lass.
%his is probably caused because a macro is in an in@inite loop" 0&m pretty sure this Aon&t happen
because any circumstance Ahere an in@inite loop is possible has been coded around" 8ut i@ all else @ails
you can manually stop a macro by pressin? Ctrl>8reaE" 8reaE is also sometimes labeled ;Pause< on the
Eeyboard"
I 8et a JCo0e eGe21t3on 4as been 3nte//1<te0K e//o/ 64en I /1n an= ;a2/o.
%his usually happens a@ter ha!in? pressed Ctrl>8reaE and V8A can ?et ?rumpy" %ry pressin? Ctrl>8reaE
a?ain" 0t&s also Aorth pressin? ;Debu?< and manually pressin? the 'top button in the V8A )ditor" %his
error is Huite rare and @reHuently doesn&t ha!e an eDact cause"
EFe/= t3;e I o<en a 0o21;entN I 8et a </o;<t t4at t4e f3le 3s 3n JP/ote2te0 '3e6NK 64324 </eFents ;e
f/o; e03t3n8 3t.
%his is an annoyin? ;security< measure in $ord that it&s relati!ely easy to turn o@@" 5o to 4ile 2 $ord
+ptions 2 %rust Center 2 %rust Center 'ettin?s and then Protected VieA" -nchecE all o@ the a!ailable
options and clicE +1"

)o/0 a<<ea/s to be /an0o;l= t=<3n8 83bbe/3s4 teGt eFen 64en I5; not to1243n8 t4e :e=boa/0.
%his is perhaps the stran?est beha!ior 0&!e seen Ahile usin? Verbatim" 'ome !ersions o@ +@@ice come
Aith the Microso@t 3an?ua?e 8ar Ahich includes a rudimentary 'peech>to>%eDt tool" %his can be turned
on inad!ertently Ahile usin? $ord Ahich Aill then attempt to con!ert speech picEed up by the
99

computers built>in microphone into teDt in your open document" 0@ you @ind random Aords and
@ra?ments o@ sentences appearin? seemin?ly out o@ noAhere in your $ord documents try disablin? the
3an?ua?e 8ar" 'omeAhat embarrassin?ly this tooE tAo days and @our people to @i?ure out"
S<e23f32 $a2/o E//o/s
)4en I t=<e ;= a<ost/o<4e :e=N 3t t/3es to Sen0 To S<ee24 ;= :e=boa/0 2onf1ses t4e P 63t4 t4e B
%his bu? occurs !ery rarely and seems mostly limited to MacbooEs" ,ecent code chan?es ha!e limited
the scope o@ this bu? e!en @urther but i@ it&s still happenin? to you your best bet is to manually chan?e
the Eeyboard shortcut @or the 'end %o 'peech macro" =ou&ll ha!e to edit the Auto+pen and Auto(eA
macros to remo!e the lines that start Aith ;1ey8indin?s"Add< and then manually assi?n a di@@erent
Eeyboard shortcut in the CustomiFe 1eyboard inter@ace" Additional @iDes to this Aill happen in the neDt
!ersion o@ Verbatim"
)4en I sele2t teGt an0 /1n t4e JS4/3n: TeGtK LCt/lM8I ;a2/oN 3t onl= s4/3n:s teGt 3n t4e f3/st <a/a8/a<4.
%hat&s because the 'hrinE %eDt macro is desi?ned to AorE on a sin?le para?raph at a time 2 a@ter you
ha!e Condensed the teDt to a sin?le para?raph" %here&s no need to select teDt 2 Bust put the cursor in the
para?raph and clicE the 'hrinE macro" %his @unctionality may chan?e in a @uture !ersion but @or noA it
Aill only AorE @or a para?raph at a time"
)4= 3s t4e/e no JCa/0K st=le7
8ecause there&s not much in the document Ahich isn&t already a di@@erent headin? Ahich is (+% card
teDt" %his is done to simpli@y many o@ the macros and because it maEes sense to identi@y the contents o@
a card by the associated %a?" 'ince e!ery card Jpretty muchK already comes Aith a %a? a separate style
@or Card is ine@@icient"

0@ Ahat you&re really looEin? to do is Bust indent you card teDt that @unction is already built into $ord 2
by de@ault the Eeyboard shortcut is CtrlCM"
EFe/= t3;e I <aste teGtN 3t 2o;es 3n as totall= 1nfo/;atte0 eFen 64en I O1st 1se Ct/lM'.
%his is not a Verbatim>speci@ic issue but it is one o@ the stran?est beha!iors 0&!e e!er seen in $ord" %he
solution is to uninstall a pro?ram called ;'Eype ClicE>%o>Call"< =ou may not e!en ha!e installed this on
purpose 2 it is sometimes included as part o@ an automatic 'Eype up?rade" 5o to Control Panel 2
Add/,emo!e Pro?rams and uninstall it 2 your cut and paste @unctionality should return to normal
immediately" Don&t asE me to e!en Einda eDplain this one"
)4en I 1se t4e Con0ense ;a2/o on teGt f/o; a PD" 63t4 2ol1;nsN 3t <1ts 3n too ;an= P3l2/o6 s38ns.
%his is a EnoAn limitation on the Condense macro 2 a AorEaround Aill be included in a @uture !ersion"
4or noA the best option is to open the Verbatim settin?s and temporarily disable the ;,etain Para?raph
0nte?rity< option until you&re done cuttin? that article"
I /eAo<ene0 ;= f3le afte/ saF3n8 3tN an0 all ;= 4384l384t3n8 6as 8one.
%his isn&t caused by Verbatim but is a EnoAn bu? in $ord @or Ahich there is no permanent solution"
%he @irst thin? to try is hi?hli?htin? in a di@@erent color" 3i?ht ?ray J2#WK is more prone to this bu? than
other colors > so i@ youXre usin? ?rey try chan?in? your de@ault hi?hli?htin? color and see i@ the problem
disappears"

9:

=ou can also try sa!in? your document as a "doc or "rt@ @ile instead o@ "docD > ?enerally not
recommended but it mi?ht help sa!e the hi?hli?htin?" 0t mi?ht e!en brin? the hi?hli?htin? bacE @rom the
dead i@ you sa!e a @ile Aith disappeared hi?hli?htin? as a "doc and then reopen it"

=ou should also !eri@y your copy o@ +@@ice is totally up to date Jall rele!ant 'er!ice PacEs and etc"K
)specially i@ youXre still usin? an old !ersion liEe 200:"
I /an t4e ConFe/t ;a2/oN b1t I 2an5t f3n0 t4e 2onFe/te0 f3le 3t st3ll loo:s eGa2tl= t4e sa;e.
0@ you ran the ;Con!ert %his< option the con!erted !ersion o@ your @ile Aas opened in a neA $ord
AindoA but is probably behind the ori?inal 2 try ?oin? throu?h the list o@ open $ord AindoAs to see i@
you can @ind it"

0@ you ran the ;Con!ert 4ile< option on a @ile on your computer the Con!erter Aill create a copy o@ the
@ile in the same location Aith ; 2 Con!erted"docD< appended to the name"

0@ you ran the ;8atch Con!ert< option the Con!erter replaced all the @iles in the @older you selected Aith
the updated !ersions"
I t/3e0 to 1se t4e o<enCasel3st ;a2/o to 1<loa0 to t4e 63:3N b1t I 8et a JT=<eK e//o/.
%ry closin? and restartin? $ord entirely 2 it usually @iDes the problem"
I t/3e0 to 1<loa0 23tes to t4e 63:3 b1t 3t fa3le0 fo/ 1n:no6n /easons.
Probably this is due to some stran?e @ormattin? in your ori?inal cites" %hin?s to checE areG
aK MaEe sure you ha!e deleted all ;Comments/$arrants< @rom your cites
bK %ry splittin? up any particularly lon? -,3&s into multiple lines
cK %ry uploadin? in smaller pieces to see i@ you can isolate Ahich cite is causin? the uploader to han? 2
then see i@ that cite has somethin? ?oin? on Aith its @ormattin?"
EFe/= t3;e I <aste 3n a blo2: 63t4 t4e '3/t1al T1bN )o/0 /1ns NaFPaneC=2le.
%his is a EnoAn con@lict Aith the ;-se (a!PaneCycle on 'tartup< option in the Verbatim settin?s" =ou
should disable this option Ahile you&re usin? the Virtual %ub"
T4e JNe6 S<ee24K b1tton 0oesn5t a<<ea/ to 6o/: 3n )o/0 !...
1noAn bu? Aill be @iDed in a @uture !ersion" 4or noA you can manually create a 'peech doc by namin?
any blanE Verbatim document Aith ;'peech< someAhere in the name"
InARo1n0
)4at abo1t </e<<3n8 befo/e t4e blo2:7 T4e/e5s onl= one F3e63n8 2o;<1te/N b1t bot4 ne8at3Fe
0ebate/s ;384t nee0 to see eF30en2e.
0n reality this hasn&t presented much problem 2 most opponents ha!e been happy Aith one !ieAin?
computer as the 1(, has a su@@icient amount o@ prep time durin? the 2(C to looE at any e!idence they
need" %hey can also prep Aithout looEin? at the cards @or at least a @eA minutes 2 there&s usually
analytics to Arite out e!idence to pull etc"""

4or opponents Aho insist that ha!in? tAo computers is important there are tAo solutions both o@
Ahich ha!e AorEed 2 either they use their oAn computer as a second !ieAin? laptop or the 2AC o@@ers
98

their computer as a stand>in until the 2(C is done preppin?" 'ince the a@@irmati!e is usually bacE@loAin?
until the 2(C is ready to speaE and the 2AC doesn&t ha!e to ?i!e another speech Ahich reHuires pullin?
e!idence their need @or a laptop is minimal @or those @eA minutes"
Doesn5t <a<e/less ;a:e 0ebates ta:e lon8e/7
(o 2 i@ anythin? 0 thinE debates conclude @aster" +ccasionally paperless can cause a short delay Ahile
trans@errin? @iles betAeen laptops and some Bud?es ha!e commented on this as a source o@ irritation" 0
thinE this is lar?ely an issue o@ perception 2 those delays tend to occur at moments in the debate Ahich
people aren&t used to"

+n the other hand paperless completely remo!es time spent looEin? @or lost cards in Bumbled stacEs o@
paper all o!er the room 2 sa!in? time both durin? the debate JAhen debaters asE @or cards and ha!e to
stop prepK and lots o@ time Ahen the Bud?e is callin? @or cards" %o my EnoAled?e no tab room has e!er
complained about paperless rounds taEin? lon?er"
I O1st l3:e <a<e/ ta2t3le feel an0 o/8an39at3on a/e 3;<o/tant to ;e.
%his Aould be my number one problem Aith paperless as a debater 2 there is admittedly no easy
substitute @or spreadin? out lots o@ @iles or the @eel o@ holdin? a stacE o@ cards in hand" Partly 0 thinE this
is Bust an issue o@ @amiliarity and trainin? 2 my youn?er students ha!e a much easier time Aith this than
my older debaters" 0t&s @airly clear @rom obser!ation that my debaters are much more or?aniFed usin?
the computer 2 the inability to ;lose< cards durin? a debate is a boon"
Ho6 0o I ;a/: a 2a/0 643le 83F3n8 a s<ee247
$hile in 4ull 'creen ,eadin? VieA clicE on the part o@ the card Ahere you stopped and press the NQS Eey"
0t Aill insert a marEer liEe thisG


Most debaters ha!e also taEen to sayin? ;marEed at DDDDDD< Ahen marEin? to let the other team EnoA
Ahere they stopped i@ they&re @olloAin? alon?" 0n practice this system has presented no problems that
0&m aAare o@"
)4at 3f I sen0 oFe/ ;o/e 2a/0s t4an I5; 8o3n8 to /ea0 to ;= S<ee24 0o21;ent7
%his is no di@@erent than ?i!in? the other team a blocE Aith multiple cards but only readin? the top one"
'ome responsibility is on the other team to @loA the speaEer and pay attention to Ahich cards are read 2
or to clari@y in cross>eD i@ there&s any con@usion" %his also pro!ides an incenti!e @or the opposin? team to
@olloA alon? in real time rather than sEip ahead" %he speaEer can also opt to Eeep a @ile or tAo open on
their computer to read a @eA eDtra cards should they ha!e time 2 and then Bump those last couple cards
to the other team durin? cross>eD"
)4at abo1t 1s3n8 D/o<boG Lo/ ot4e/ 2lo10Abase0 sto/a8eI fo/ t/ansfe//3n8 f3les 3nstea0 of US& 0/3Fes7
DropboD etc" can be !ery use@ul and in some circumstances could replace usin? a -'8 dri!e" HoAe!er
many tournaments ha!e pretty spotty internet access so ha!in? -'8 as a bacEup is probably Aise"
I sent so;et43n8 to ;= S<ee24 0o21;entN an0 no6 3t loo:s 6e3/0 Lb388e/ fontN o1t of o/0e/N et2...I
1eep in mind that the ;'end %o 'peech< macro Aill send your selection to the current insert point in the
'peech document" +dds are ?ood that you accidentally had the cursor in a 8locE %itle or other area o@
@ormatted teDt 2 and $ord attempted to apply that @ormattin? to e!erythin? you sent" %ry pressin?
9.

-ndo and then resendin? the blocEs to the bottom" %his is noA lar?ely error>trapped to pre!ent you
@rom doin? it 2 but it&s still possible to ?et around"
Can I flo6 on ;= la<to<7
0n short yes" $ith a little practice you should be able to use Alt>%ab to sAitch betAeen your @loA and
your 'peech document durin? the speech" Another su??estion that 0 ha!en&t tried personally is to Eeep
tAo columns o@ your @loA open on the @ar le@t o@ the screen and put the 'peech document to the ri?ht
so you can see both at the same time"

(onetheless 0 recommend to my students that they @loA on paper" 0 thinE that it helps them to see
connections betAeen ar?uments and @ocus on the bi? picture" 0t also helps to minimiFe computer
distractions durin? the speech"
Doesn5t t4e la<to< 41/t ;= et4os7
0t certainly runs the risE o@ ?ettin? in the Aay but perhaps not appreciably more so than a stacE o@ tubs
and eDpandos" 'u??estions to thinE about Ahen learnin? to speaE eDclusi!ely o@@ a computerG
MaEe sure the laptop doesn&t blocE your !ieA o@ the Bud?e 2 puttin? it sli?htly to one side helps"
,emember to looE up 2 doin? drills Ahere you practice not remainin? ?lued to your computer are
AorthAhile"
Practice readin? o@@ the computer and eDperiment Aith di@@erent layouts Foom le!els resolutions
@onts etc" =ou may @ind one combination AorEs si?ni@icantly better @or you than others"



:0

A<<en03G A Kno6n Iss1es
Most o@ the macro code is error trapped to ensure stability and a!oid annoyin? error messa?es 2 in
?eneral it&s pretty hard to ;breaE< the pro?ram" 0&!e also ?otten rid o@ most o@ the pre!ious ;EnoAn
bu?s< since the last !ersion o@ the manual" 0 Aould eDpect most ;bu?s< to be caused by improper
@ormattin?" HoAe!er i@ you come across anythin? stran?e please let me EnoA"

A @eA minor bu?s remain 2 this is a list o@ issues Ahich Aill be addressed in @uture releases as time
permits"
Condense macro 2 can&t di@@erentiate betAeen ;real< para?raph breaEs and ones @rom a columned
PD4"
Condense macro 2 sometimes randomly inserts one neA line o@ Ahite space instead o@ condensin?
correctly 2 only occurs on some computers e!en Aith the same eDact @ile"
'ome models o@ computer con@use the _ and N Eeys 2 maEin? the apostrophe 'end %o 'peech" -sin?
the VE1ey'can method didn&t @iD this apparently"
Pastin? blocEs @rom the Virtual %ub Aill tri??er the (a!PaneCycle at 'tartup option"
Automatic installer @or the VerbatimiFe button doesn&t AorE on $ord 200:"
;(eA 'peech< button 2 doesn&t AorE on $ord 200: because the macro uses the 'a!eAs2 method
instead o@ the 'a!eAs method"
,are 2 ;%ype Mismatch< error on Auto+pen/Auto(eA Aith no additional debu? in@o"
,are 2 ;424 +bBect ,eHuired< error Ahen openin? the 'ettin?s @orm seemin?ly Aithout reason"
)Dportin? and re>importin? the @rm'ettin?s @orm Aill sol!e this temporarily"
,are 2 ;.1 +bBect !ariable or Aith blocE not set< Ahen usin? the 'a!e button in the Verbatim
settin?s occurs Ahen attemptin? to in!alidate and re@resh the ,ibbon" 'ettin?s usually still sa!e
success@ully so restartin? $ord @iDes temporarily"
,are 2 Mo!eDoAn macro !ery occasionally crashes @or Ahat appears to be no reason" 0t Aill ?i!e a
;41.8< error but then AorE @laAlessly Ahen rerunnin? the macro on the same blocE o@ teDt" 0@ you
@i?ure this out please let me EnoA"